Total 1,894 Junior Executive level Administrative / Clerical job vacancies

Salary: Up to $2,500

Working Schedule: Flexible hours (Office reporting 1–2 times per week)

Location: Tampines

Job Duties:

• Provide full administrative and personal support to management, including coordination and daily operations.

• Manage schedules, meetings, appointments, travel arrangements, and follow-ups.

• Handle communications via Telegram/ social media and liaise with stakeholders professionally.

Requirements:

• Strong communication and interpersonal skills.

• Comfortable handling confidential information professionally.

• Willing to travel overseas when required and take on ad-hoc duties.

• Oversee connections with hotels, airlines, travel companies, rental cars, and other relevant businesses.
• Overseeing and managing office supplies, beverages, stationery, and courier services
• Administrative tasks, invoice, PO, and D/O matching, and uploading to NetSuite for processin
• Make arrangements for hotels, airlines, vehicles, and visas for both inbound and outbound travel with the designated travel management vendor to guarantee the best possible pricing.
• Create a travel report for management to evaluate.
• Keep track of purchase records, document controls, and filing systems.
• Any additional ad hoc work that management assigns

Requirements:

• Minimum Qualification: “O” Level or Equivalent
• Experience: Minimum 2 years.

Job Description

• Provide full spectrum of secretarial and administrative support to the Managing Director (MD) and Chairman to ensure smooth and efficient daily operations.

• Manage and maintain the MD’s and Chairman’s calendars, appointments, meetings, and travel schedules.

• Arrange and coordinate overseas travel, including flight and hotel reservations.

• Screen, review and vet agreements, contracts and documents, highlighting key issues requiring attention.

• Maintain and manage central records and registry of Agent Agreements, Legal Matters and Master Service Agreements (MSA).

• Monitor and manage KrisFlyer points, including tracking and redemption.

• Draft internal memos, circulars, speeches, letters and other corporate correspondence.

• Monitor and manage the MD’s and Chairman’s emails; respond to urgent matters on their behalf when required.

• Organise management meetings, Annual General Meetings (AGM) and prepare accurate minutes of meeting.

• Coordinate and organise company events such as Annual Dinner & Dance (D&D), Seventh Month Prayer, Chinese New Year Luncheon and other corporate functions.

• Arrange corporate gifts, festive hampers (e.g. Christmas, Chinese New Year) and greeting cards for customers.

• Maintain and replenish corporate gift inventory.

• Assist in ISO and bizSAFE renewal processes and coordinate OME Daikin Training Programme.

• Maintain confidential records including credit card statements, country club memberships and bank statements.

• Prepare monthly transport and entertainment claims for the MD and Chairman.

• Provide administrative support to department managers and executives when required.

• Undertake any other duties as assigned by the Managing Director and Chairman.

Requirements

• Tertiary education with minimum 3 years of experience as a Personal Assistant supporting senior management.

• Highly organised, meticulous and able to handle confidential and sensitive information with discretion.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Strong verbal and written communication skills.

• Able to communicate in Mandarin to liaise with China-based business partners.

• Positive attitude, proactive mindset and strong team player.
  
  We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).

The HR & Admin Assistant will support the HR & Admin Manager in a wide range of human resource and administrative functions, playing an important role in ensuring smooth HR operations and providing efficient support to both employees and business needs. This role requires someone who is independent, meticulous, and able to work in a fast-paced environment with tight deadlines, while maintaining a strong service excellence mindset.

Key Responsibilities

Human Resources & Payroll Support

• Maintain and regularly update employee records, personnel files, and HR databases accurately
• Support end-to-end onboarding processes, including workstation setup, stationery, uniforms, and PPE (where applicable)
• Assist in work pass applications, renewals, and cancellations
• Post and maintain job advertisements across relevant recruitment platforms
• Coordinate training activities, including course registration, approvals, scheduling, post-training evaluation, and record maintenance
• Assist in monthly payroll processing, including data preparation, verification of attendance/claims, and ensuring timely and accurate payroll submission
• Administer insurance claims processing (submission, follow-up, and coordination with insurers)

Administrative & Office Support

• Coordinate meetings, company events, and other staff engagement activities
• Manage office maintenance and housekeeping, including copiers, air-conditioners, water dispensers, and related equipment
• Provide general administrative support and perform ad-hoc duties as assigned by the Manager

Job Requirements

Minimum Qualifications

• Diploma in Human Resource Management or equivalent
• 1 year of HR-related experience preferred

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Knowledge of Unit4 Prosoft HRMS will be an advantage
• Good understanding of the Singapore Employment Act and local labour regulations preferred
• Experience in payroll processing will be an advantage
• Highly organised, meticulous, and able to work independently
• Proactive with strong initiative and a sense of urgency
• Able to perform under pressure in a fast-paced environment
• Strong interpersonal and communication skills, with a service-oriented mindset

Responsibilities:

• Arrange travel, visas, and accommodations for family needs.
• Plan travel itineraries and organize family events and engagements.
• Coordinate with vendors for various services.
• Manage contacts and calendars efficiently.
• Run errands and handle pick-up/drop-off tasks as required.
• Perform any other ad-hoc duties as assigned.

Requirements:

• A minimum of 4 years’ experience in a similar role.
• Exceptional organizational and time management skills.
• Strong attention to detail.
• Proficiency in multitasking, scheduling, and prioritizing daily tasks.
• Proactive and able to work independently.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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Key Responsibilities

• Handle daily administrative and clerical duties
• Prepare, organize, and maintain company documents and records
• Perform data entry and maintain accurate records in the company system
• Key in employee, invoice, attendance, and operational data accurately and timely
• Update and monitor databases, spreadsheets, and internal records
• Handle phone calls, emails, and correspondence
• Coordinate meetings, appointments, and schedules
• Assist in preparing reports, letters, and memos
• Support administrative tasks when required
• Monitor office supplies and arrange purchases when necessary
• Liaise with clients, vendors, and internal staff
• Ensure proper filing and confidentiality of company information
• Other ad-hoc duties will be assigned

Requirements

• Minimum GCE ‘O’ Levels /NITEC/Diploma and above
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Responsible, organized, and detail-oriented
• Prior administrative experience is an advantage

Basic Salary: Up to $2600

Working Days & Hours: 5.25 days (Office hours)

Location: Ubi

Benefit:

Salary & Career progression

Training provided 

Stable working environment 

Job Duties:

• Ensure accurate entry of policy and claim details and documents to support smooth process submission

• Prepare and compile reports in accordance with General Insurance Association (GIA) guidelines 

• Perform other ad-hoc duties as assigned 

Requirements:

• Min. GCE ’O’ level or equivalent certificate

• Prior experience in automotive industry or related field
  

1 year contract 
location at cityhall 
great Tech Giant 

about the company

Our client is a prominent multinational enterprise within the global technology sector, recognized for its continuous digital development and progressive business solutions. They maintain a highly stable, collaborative corporate presence in the region, focusing on operational excellence and a unified workforce.

about the job

This is an excellent opportunity for an entry-level professional to embark on a 1-year contract role, driving seamless workplace operations and delivery of internal administrative services.

• Oversee day-to-day front desk operations, managing visitor registrations, temporary access arrangements, and incoming correspondence.

• Coordinate corporate workspace logistics, managing internal meeting room requirements and collaborating with technical support personnel.

• Administer corporate procurement activities, tracking the inventory and fulfillment of corporate equipment, stationery, and food and beverage supplies.

• Support employee onboarding processes, coordinating standard equipment distribution and resource allocation for new workforce members.

• Assist with corporate engagement activities, internal event management processes, and ad-hoc operational tasks for various business divisions.

skills and experience required.

• Minimum of a diploma or degree in any discipline; entry-level applicants and recent graduates are highly encouraged to apply.

• Active competence in standard office software applications and a strong willingness to learn new digital operating platforms.

• Sound organizational abilities with a demonstrated capacity to manage multiple daily priorities under tight operational schedules.

• Functional communication skills in English and business-level Chinese to manage routine coordination with team members based at global headquarters.

• Customer-centric mindset with strong interpersonal capabilities to engage effectively with internal stakeholders and external corporate guests.

Please click on the 'apply' button to apply online. For more information, please reach out to Wai Ling Tai (EA: 94C3609 /   R1110392  )

Location: Raffles Place
Working Hours: 5 days office hours
Salary: Up to $15/ hr
Duration: Till Dec 2026

Job Scope:

• Maintain and update programme databases (mentorship, outreach, engagement programmes)
• Coordinate and mobilise participants for events and initiatives
• Provide admin support (scheduling, documentation, procurement)
• Assist in event logistics, setup and execution (on-site/off-site)
• Liaise with vendors, partners and internal stakeholders
• Support communications (social media, EDMs, outreach materials)

Job Requirements:

• Min. Diploma / Degree in any field
• Comfortable with events and stakeholder coordination
• Outspoken, proactive and able to engage participants
• Organised and able to manage multiple tasks

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg