Total 1,678 Junior Executive level Administrative / Clerical job vacancies

As a Project Coordinator, you will play a crucial role in coordinating all operations and projects related matter with various team. You will work closely with internal and external stakeholders to ensure reports and requests are delivered on time. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Job Responsibilities:

Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Required

✅Diploma or equivalent

✅Proficient in Microsoft Office (Excel, Word, Powerpoint)

✅Must have good communication skills and presentable

✅Good to have experience in minutes of meeting

✅Detailed Oriented

Responsibilities

• Coordinate with relevant parties (e.g. buyers, suppliers, freight forwarders, shipping lines) to arrange shipments and ensure cargoes shipped out as per schedule.
• Experience in shipping documentations [import/export] and other relevant shipping documents
• Maintain, update & monitor shipments/ admin documents and database
• Able to perform multiple tasks
• Other ad hoc duty as assigned

Requirements

• ITE Diploma, or Diploma in Logistics, Business Administration, or a related field
• Proficient in Microsoft Office (Excel, Word and Outlook), MYOB/SAP an advantage
• With/Without Experience
• Training Provided
• 5 Day work week
• Able to start work in short notice
• Location: Bukit Batok

About the Company

Founded in 2016, Car Choice Group is one of the largest pre-owned automotive dealerships in Singapore with over 6 showrooms islandwide. Our diversified entities include Bike Choice Singapore, SK Magic (Singapore), GEM Credit, and Auto Infinite.

Mission & Vision: Driving Progress

• Mission: Redefine car buying, nurturing long-term relationships, and ownership.
• Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People First: Elevating customer experience, empowering our staff.
• Dynamic Mindset: Always responding quickly, efficiently, and decisively.
• Sustainable Business: Prioritizing long-term over short-term objectives.

Responsibilities

• Assist in the preparation documentation of invoices & billings
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned

Skills Required

• Minimum Diploma holder
• Proficient in MS Office and computerized accounting systems

Other Requirement

• Possess good interpersonal and communication skills
• Team player with positive work attitude
• Meticulous and able to multi-task

About the Company

Founded in 2016, the Car Choice Group is currently the largest pre-owned automotive dealership in Singapore with 10 showrooms islandwide. The Group also operates other related and diversified entities including Bike Choice Singapore, SK Magic (Singapore), GEM Credit and Auto Infinite.

Mission & Vision: Driving Progress

• Mission: Redefine car buying, nurturing long-term relationships, and ownership.

• Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People-Centric: Elevating customer experiences, empowering staff.

• Transparent & Genuine: Delivering clear, systemic information.

• Ethical Excellence: Upholding the highest ethical standards.

Car Choice Group - where tradition meets innovation, fostering trust through transparency. Join a dynamic powerhouse driving careers.

Responsibilities

• Assist in preparation of sales agreements, invoices, billings, and documentation for sales and financing transactions
• Support sales and accounting departments to ensure successful sales and financing transactions
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties
• Manage bank book through recording financial inflows and outflows for bank reconciliation and daily reporting and forecasting for payments and deductions
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned

Skills Required

• Proficient in MS Office and computerized accounting systems
• Possess good interpersonal and communication skill

Other Requirements

• Meticulous and able to multi-task
• Team player with positive work attitude
• Singaporean, prior experience in the automotive industry will be an added advantage

Job Description:

1. Provide general admin support to ensure smooth day-to-day office operations.

2. Perform day to day duties, such as responds to email, phone calls, visitors and other correspondence prompt.

3. To support with assist to project Teams on the Project Management.

4. Responsible for managing office supplies, pantry items, and stationery, while maintaining accurate inventory records, including stock in/out tracking.

5. Responsible for business travel, including flight, hotel, and restaurant bookings.

6. Responsible for company vehicle rentals (e.g., business cars, shuttle buses, temporary transport), coordinate daily driver schedules and vehicle allocation, support transportation needs for staff and visitors.

7. Responsible for office access cards and parking applications, and assist with expense tracking and reimbursement submissions.

8. Assist in organizing meetings, including meeting room setup and refreshment arrangements.

9. Assist in the planning and coordination of company events, activities and internal coordination.

10. Perform ad hoc administrative tasks assigned by Manager or Management.

Requirements:

1. Diploma in Business Administration or related field.

2. 1-3 years of relevant administrative experience preferred.

3. Proficiency in date entry and document management.

4. Strong organizational and multitasking abilities.

5. Proficient in Microsoft Office (Word, Excel, Outlook, Power pointy).

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Location: Micron Woodlands Site, Singapore

Job Type: Full-time

Job Description:
We are seeking a highly organized and proactive Site Admin Assistant to support our construction site operations. The role involves administrative and coordination tasks to ensure smooth daily operations of the site. This is a site-based role; candidates must be able to work at construction site offices.

Key Responsibilities:

• Maintain and submit employee attendance records every two weeks.

• Record and track engineers’ daily construction progress.

• Prepare, edit, and manage company presentations (PPT), documents, and reports.

• Assist with translation work between English and Mandarin.

• Perform other administrative tasks as required.

Requirements:

• Proficient in English and Mandarin (spoken and written).

• Good command of Microsoft Excel, Word, and PowerPoint.

• Strong organizational and communication skills.

• Fresh graduates are welcome to apply.

• Previous administrative or site experience is a plus but not mandatory.

Walk-in Interview Details:

• Date: 11 Apr 2026, 18 Apr 2026, 25 Apr 2026 (Saturdays)

• Time: 10am to 3pm

• Location: YMCA HQ (1 Orchard Road, Level 4 Office, Singapore 238824)

Please bring along your resume and pen for the walk-in interview.

Job Responsibilities:

KCARE FEES AND OTHER PAYMENTS

• Assist the Supervisor to collect fees from parents and other payments when necessary.

• Assist to prepare receipts for payments.

• Ensure that parents make payments promptly.

• Preparation of Financial Report

• Update GIRO Deduction List

• Assist to complete and submit GIRO forms to HQ.

• Reimburse staff for Petty Cash expenditure.

ENROLMENTS

• Handle parents’ enquiries/record enquiries

• Assist the Supervisor to call parents for registration/enrolment.

• Assist and ensure that parents complete all fields in the necessary forms and submit essential documents to the relevant Government Authority.

• Ensure additional subsidy forms are submitted by parents punctually and counter checks forms.

FILING & GENERAL ADMINISTRATION

• Maintain accurate records for child enrolment/withdrawal and subsidy claims/other administrative records.

• Ensure that all documents/records are prepared and filed according to guidelines set in order to meet ISO standards.

• Prepare and submit Petty Cash/ Cheque Payment Vouchers

• Prepare Purchase Orders and order for food and other items.

• Assist Programme Staff in the photocopying of worksheets and other materials when required.

• Conduct monthly stock check on items such as stationery, toiletries.

• Maintain a well-organized and clean office.

• Answer phone calls and practise good telephone etiquette.

• Undertake any other duties as assigned by the Supervisor.

SUPPORT STAFF & OTHER MATTERS

• Assist Programme Staff in the daily supervision of children’s safety and carrying out of the KCare Centre’s programme; especially for outdoor play and free play.

• Help Programme Staff during field trips and ad-hoc activities.

• Any other duties or projects to be assigned by the immediate superior.

• Working Location: Punggol/ Alexandra.
  

Executive Personal Assistant

Location: Woodlands, Singapore
Employment Type: Full-Time
Working Hours: 9 hours per day
Working Days: 6 days per week (1 rest day on Saturday or a weekday)

Company Information

EA Personnel Name: ZOE ZHANG ZIJUN
EA Personnel Registration No.: R23116173
EA Licence No.: 13C6639

Responsibilities

• Manage complex calendars, appointments, and scheduling with strong prioritisation
• Handle correspondence, including emails, calls, and messages professionally
• Coordinate detailed travel arrangements, including itineraries and logistics
• Provide on-site support for meetings, appointments, and scheduled activities
• Assist with day-to-day administrative and coordination tasks to ensure smooth operations
• Handle sensitive information with a high level of confidentiality and discretion

Requirements

• Possess a valid Singapore Class 3 driving licence
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong organisational, communication, and problem-solving skills
• Highly responsive, resourceful, and able to anticipate needs
• Professional in appearance and conduct

Salary & Benefits

• Salary: $4,000 – $4,500 (commensurate with experience)
• Travel allowance provided

Job title : HR & Admin Assistant

Job location : Kaki Bukit (HQ)

We are seeking an experienced HR & Admin Assistant to join our growing team at Bosh Engineering Pte Ltd. In this full-time position, you will be responsible for providing comprehensive HR and administrative support to our company. The role is based in our Kaki Bukit office.

What you'll be doing

Admin (70%)

1. Provide administrative support, such as managing office supplies (HQ and multiple site offices), coordinating meetings, and handling general enquiries
2. Creating and maintaining electronic and physical filing systems.
3. Manage inventory and replenish.
4. Liaison with aircon service contractors for air con servicing scheduling.
5. manage company vehicle (Lorry) - Road tax renewal, insurance renewal , vehicle servicing and repair arrangement.
6. manage all the leasing contract renewal ( water dispenser, copier machine, office leasing and etc)
7. Collaborate with cross-functional teams to ensure smooth business operations
8. Handling Admin Petty Cash.
9. other ad hoc tasks assigned by the manager.

HR (30%)

1. Assist Manager on employee matters including interview scheduling, onboarding, employee relations, and offboarding.
2. Manage employee data and records, ensuring confidentiality and compliance with relevant regulations
3. Coordinate and organise HR-related training, workshops, company gatherings or events and team-building activities

What we're looking for

1. Minimum 2 years of experience in an HR or administrative role,
2. Strong organisational and multitasking skills with the ability to prioritise tasks effectively
3. Excellent communication and interpersonal skills, with the ability to interact with employees at all levels
4. Proficient in MS Office suite and comfortable with using HR-related software (QuickHR)
5. Keen eye for detail and commitment to maintaining accurate records
6. Knowledge of HR best practices and labour laws in Singapore

Job Summary

The HR Admin Executive supports daily HR and administrative operations, ensuring accurate data management, proper documentation, and effective handling of the company’s social media presence.

Key Responsibilities

1. Data Entry & Record Management

• Perform accurate and timely data entry into HR systems and databases
• Maintain and update employee records (personal details, attendance, leave, etc.)
• Ensure confidentiality and proper handling of sensitive information

2. Documentation & Filing

• Organize and maintain proper filing systems (digital and physical)
• Prepare HR documents such as employment letters, contracts, and reports
• Ensure all records are complete, accurate, and easily accessible
• Support compliance with company policies and regulatory requirements

3. Administrative Support

• Assist with general HR administrative duties
• Coordinate onboarding and offboarding documentation
• Support scheduling of interviews and meetings
• Handle general office administrative tasks as assigned

4. Social Media Account Management

• Manage and update company social media accounts (e.g., LinkedIn, Facebook, Instagram)
• Create and post content related to company hiring.
• Monitor engagement and respond to basic inquiries/messages
• Ensure consistent brand image and communication

Requirements

• Diploma or Degree in Human Resources, Business Administration, or related field
• 1–2 years of relevant experience (fresh graduates may be considered)
• Proficient in Microsoft Office (especially Excel and Word)
• Basic knowledge of social media platforms and content posting
• Good organizational and time management skills
• Strong attention to detail and accuracy
• Good communication skills

Working Location : Joo Koon ( 60 Benoi Road)

As SHIELD’s Personal Assistant, you will be a supportive force to ensure that priorities are met and organizational goals are achieved. Given the dynamic nature, we are looking for a Personal Assistant who is flexible and consistent while maintaining the confidentiality of systems and operations.

• Manage professional and personal scheduling for CEO across time zones, including agendas, and other necessary preparations.
• Arrange and manage travel logistics and activities, including urgent requirements and contingency planning.
• Manage emails, messages and correspondence, prioritize requests, draft responses and ensure timely follow-ups.
• Handle expenses, documentations, reminders, and personal logistics to support the CEO’s professional and day-to-day needs.
• Liaise with internal teams, external stakeholders and others to ensure smooth execution of schedules and commitments.
• Ad-hoc duties as assigned

• Minimum 5 years in an administrative role.
• Excellent written and verbal communication skills.
• Attention to detail and ability to prioritize and manage concurrent projects and issues effectively.
• Strong work ethics.
• Strong interpersonal skills and ability to collaborate cross-functionally.
• Ability to adapt and work in a fast-paced and high-growth environment.
• Excellent written and verbal communication skills.
• Attention to detail and ability to prioritize and manage concurrent projects and issues effectively.
• Strong work ethics.
• Strong interpersonal skills and ability to collaborate cross-functionally.
• Ability to adapt and work in a fast-paced and high-growth environment.

Job Description & Requirements:

1. Recruitment Management: post a job opening/interview, Salary Assessment, LOA/LOE

2. Personnel Operation: attendance/Leave/Probationary contract/Contract Extension/Resignation, Organization Chart/Certificate

3. Company Welfare Management: Group insurance, Medical claim, congratulations and condolences, Monthly Birthday events

4. Staff Training Management: CET, PM, CSOC, Core Trade etc.

5. Appraisal Management: Staff/Worker yearly assessment extension, Termination, Salary Increment etc.

6. Compensation Management: Salary Calculation, AWS, Income Tax, CPF/Levy, Overtime Payment

7. EPOL, WPOL VISA Management:SC, PR, EP, SP, WP

9. BCA & MOH Policy follow up

10. Camp Operations Management: Condominium Arrangement & supply necessities.

11. Expat Leave Management: Expat/local leave, book air ticket, Application ICA entry permit.

Job Description
Faita Engineering Pte Ltd is looking for a proactive and well-organized Administrative Assistant to support our daily office operations and project administration activities. The candidate should be responsible, detail-oriented, and able to coordinate effectively with internal teams, clients, suppliers, and subcontractors.

Key Responsibilities

• Provide general administrative and clerical support
• Prepare, organize, and maintain company records and documents
• Assist in handling quotations, purchase orders, invoices, and delivery orders
• Support project documentation, submissions, and filing
• Coordinate with internal departments, suppliers, and clients on administrative matters
• Manage emails, phone calls, and office correspondence
• Assist in staff attendance, leave, timesheets, overtime, and claims records
• Maintain office supplies and support day-to-day office operations
• Perform other ad-hoc administrative duties assigned by management

Requirements

• Proficient in Microsoft Office applications such as Word, Excel, and Outlook
• Good communication and organizational skills
• Able to multitask and work independently
• Responsible, meticulous, and willing to learn
• Relevant administrative experience is preferred
• Experience in engineering, construction, or electrical industry will be an advantage

Why Join Us

• Opportunity to work in a growing engineering company
• Exposure to project and office administration
• Supportive team environment
• Career growth opportunities for committed candidates

Opal Lawyers LLC is a specialty law firm with focus in providing legal services incorporate finance work and corporate compliance advisory work for listed companies. We are looking for an experienced admin assistant to assist in company secretarial work.

Responsibilities:

· Provide secretarial and admin support to lawyers and executives

· Handle office administration work, including file opening, file closing, maintain company secretarial and statutory records

· Receive and attend to visitors at office

· Prepare invoices and follow up on accounts receivables

· Other office admin work in general

Requirements:

· Minimum GCE O Level/ITE/Diploma holder or equivalent

· Must be proficient in all MS Office application (Word and Excel)

· Have work experience in company secretarial work

Interested applicants may send their resumes stating their current and expected salaries to: recruitment@opal.sg. Only shortlisted candidates will be notified.