Total 560 administrative clerical job vacancies

6 months contract
Monday - Friday
Transport available

KEY ACTIVITIES / ACCOUNTABILITIES

Purchasing & Procurement

 • Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services.

• Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies.

• Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers.

• Maintain an up-to-date inventory of office supplies and equipment.

Office Management

• Oversee general office administration including maintenance, repairs, and facility management.

• Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required.

• Ensure the office environment is well-organized and conducive to productivity.

• Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications.

• Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process.

HR Administrative Support

• Maintain proper documentation and filing of HR and procurement records.

• Support HR projects and initiatives as assigned.

Finance & Compliance

• Ensure all procurement and payment processes comply with internal controls and company policies.

• Liaise with the Finance department to resolve any payment or invoicing issues.

ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS & CERTIFICATES
Diploma or higher in Business Administration,Human Resources, or related field.

PREFERRED EXPERIENCE AND KNOWLEDGE
• Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement.

• Proficient in MS Office applications (Word, Excel, Outlook); experience with ERP systems is an advantage.

• Ability to work independently and as part of a team

• Strong organizational, communication, and time management skills.

• Familiarity with procurement processes and office management best practices.

NECESSARY TECHNICAL / FUNCTIONAL SKILLS
• Detail-oriented and proactive.

• Customer service mindset.

• High integrity and professionalism.

• Ability to handle confidential information with discretion.

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Job Summary

The Junior Administrative Executive at Rapid Power Solutions Pte Ltd supports daily office operations by managing communications, scheduling meetings, maintaining accurate records, and coordinating with teams to ensure smooth workflow.

Responsibilities

• Answer phone calls, respond to emails, and manage correspondence to maintain effective communication
• Prepare job, purchasing, and delivery orders accurately to support operational needs
• Maintain and organize records to ensure documentation is current and accessible
• Manage calendars and schedule meetings to optimize team coordination
• Coordinate material collection with the Operations Team to support project timelines
• Assist other departments with administrative tasks to facilitate overall office efficiency

Required competencies and certifications

• Minimum GCE "O" levels or equivalent
• At least 1 year of relevant experience in construction or logistics involving coordination and planning
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Ability to multitask and work efficiently under pressure
• Professional demeanor with strong attention to detail

Preferred competencies and qualifications

• None specified

Other Information

• Work schedule: 5 working days per week

ABOUT US

Celebrating 20 years of excellence, Mosaic Global is an established educational group in Singapore running premium preschools and enrichment programs. We operate a centralized, tech-driven headquarter where we keep our daily campus operations running smoothly. We are looking for a reliable, organized, and helpful Operations & Administrative Executive to join our close-knit HQ team.

KEY RESPONSIBILITIES

In this role, you will handle daily administrative tasks and database entries across our central school systems, ensuring student and staff records remain accurate and organized. You will serve as a friendly point of contact for parents —guiding them through enrollment and tour workflows—while coordinating smoothly with center principals, internal billing teams, and external vendors across all our branches. This includes taking charge of daily center logistics and coordination. Additionally, you must be agile and comfortable moving flexibly between our different campus locations to provide on-the-ground administrative support and teamwork wherever needed.

Job Descriptions:

• General data entry & filing
• Answer incoming phone calls and reply to email.
• Ad-hoc administration duties
• Documentation and simple processing duties
• Prepare Invoice and Verify invoices from vendors and facilitate approval processes efficiently
• Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management
• Support additional projects and ad-hoc duties assigned by the HR & Admin Manager

Requirements:

• Min. GCE N / O Levels or ITE qualification
• Entry level are welcome to apply, training provided
• Customer oriented with positive mindset
• Dynamic and good team player
• Meticulous and well-organized
• Proficient in Microsoft word, excel and power point
• Good interpersonal and communication skills

Company Overview

Tangspac Search is a subsidiary of Tangspac Consulting, a leading Asian staffing firm specializing in financial services and technology recruitment for over 20 years.

Job Summary

Support finance and administration functions by managing investment monitoring, accounting, reporting, compliance, and administrative tasks to ensure accurate financial records and regulatory adherence.

Responsibilities

• Monitor investments and cash by maintaining accurate investment schedules, daily investment positions, cash balances, and transaction records
• Perform accounting and bookkeeping tasks, including reconciling cash and investment accounts to ensure accuracy
• Prepare daily financial reports and assist in compiling management reports for decision-making
• Maintain compliance documentation and support adherence to MAS and Variable Capital Companies (VCC) regulatory requirements
• Provide administrative support by managing filing systems, coordinating schedules, and handling ad hoc duties to ensure smooth office operations

Required competencies and certifications

• Diploma or Degree in Accounting, Finance, or Business
• Minimum 4 years of relevant experience
• Proficient in Excel and organizational skills to manage financial data and office tasks
• Ability to work effectively under pressure and meet tight deadlines
• Knowledge of MAS regulations for Variable Capital Companies

Preferred competencies and qualifications

• Experience working in a family office environment
• Exposure to funds operation and accounting
• Experience in investment reporting

EA25C2690 R23115755

Job Responsibilities

1.    Training & Test Administration

• Manage course registrations and candidate enrolment
• Prepare documentation in compliance with BCA / regulatory requirements
• Ensure accurate data entry into internal systems (AMS/TMS/LMS)
• Generate candidate’s summary
• Coordinate with trainers, salesperson and candidates for daily operations

2. Compliance & Documentation Control

• Ensure all records are properly filed and audit-ready
• Maintain strict adherence to SOPs and regulatory protocols
• Perform documentation checks to avoid errors and non-compliance

3. Operational Coordination

● Liaise with salesperson, trainers and operations team

Requirements

• Diploma / O Level or equivalent qualification
• Minimum 1–2 years administrative experience
• Proficient in Microsoft Office (Excel, Word)
• Comfortable with digital systems and data management
• Strong attention to detail and accuracy
• Ability to work in a structured, fast-paced environment
• Location: Shan Road

• Assist liaise with shipping procurement and documents.
• Follow up shipping documents and maintain proper filing systems for all shipping and cargo-related documentation.
• Subscription of ship tracking system and monitoring tracking reports.
• Coordinate vessel schedules and shipment timelines with internal teams, port agents and receivers.
• Able to respond to urgent operational matters after office hours when required.
• Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management.
• Provide admin support to the shipping and operations team.
• Support other operations duties as required by management.
• Ensure a smooth and proper handling of Bill of Lading (B/L), letter of indemnities and load/discharge port documentation and ensure proper documentation and filing of shipping documents. This includes calculation of laytime with supporting shipping documents for each voyage performed by company’s chartered ships or owned ships.
• Assist the commercial manager in contractual matters.
• Other related duties as required.

Administrative Officer (1-Year Contract)

Job Description

We are seeking a motivated Administrative Officer to support project administration and coordination works for project in Tuas. This is a 1-year contract position with possibility of extension depending on project requirements.

Key Responsibilities:

• Provide administrative and coordination support for project operations and site teams
• Prepare, maintain and organize project documents, reports and records
• Assist in material tracking, document submissions and coordination with suppliers/subcontractors
• Support engineers and project team in daily administrative activities
• Prepare meeting minutes, correspondence and internal documentation
• Maintain proper filing and document control for project records
• Coordinate delivery schedules, site arrangements and office administrative matters
• Perform data entry and update project records using Microsoft Office applications

Job Requirements

• Diploma in Mechanical Engineering or related field
• Fresh graduates are welcome to apply
• Proficient in Microsoft Office applications (Excel, Word and Outlook)
• Good communication and interpersonal skills
• Responsible, organized and detail-oriented
• Ability to work independently and in a team environment
• Willingness to work at Tuas with transportation pick up at designated MRT station.

Contract Duration:

• 1-year contract with possibility of extension depending on project needs.

Responsibilities

• Handle and follow up with enquiries
• Liaise with parents and teachers on class schedules
• Other administrative duties as required

Requirements

• No experience required
• Must be able to commit from Sat to Wed
• Willing to learn and comfortable with working retail hours
• Willing to travel between branches when needed
• Bilingual with proficiency in mandarin preferred to liaise with mandarin speaking parents

Centre Operation Hours

• Weekdays: 1pm to 9pm
• Weekends: 9am to 5.30pm

About AP Media

AP Media is a creative media tech company that represents a new multi-disciplinary intersection point in the industry. At a time when audiences are craving for more immersive digital content, we are here to provide the technical expertise, experimental thinking and marketing innovation brands need to thrive.

Job Description:

• Familiar with local employment act and good HR practices.
• Handle daily phone Calls and Incoming / outgoing emails
• Conducts interview and assessment of applicants
• Willing to learn and apply new grants
• Purchasing of office supplies and stationery
• Liaising with suppliers to ensure working office facilities
• Assist in organising events for staff
• Documentation filing
• Maintain cleanliness of pantry
• Manage inventory of IT equipment and basic IT troubleshooting
• Demonstrated ability to accept responsibility & work effectively both independently& with a team
• Any other ad-hoc duties assigned

Job Requirements:

• ‘Can do’ work attitude is a must.
• Enthusiastic and positive team player with a “No task is too small attitude”
• Organized and detail-oriented, able to prioritize and meet deadlines.
• Willing to learn
• Start work immediately

Work Location

Woodlands, Singapore

Salary Range

S$2,200 to S$3,200 per month, depending on experience

Working Hours

7:00am to 4:00pm

The role requires work on weekends and public holidays on a rotational basis. Overtime will be paid where applicable. Work schedule will be out one month prior

Key Responsibilities

• Handle customer service enquiries via WhatsApp, email, and phone calls
• Assist with order processing and customer account matters
• Open and maintain customer accounts in the system
• Order raw materials and trading products when required
• Conduct stock tallying, stock checking, and assist with inventory records
• Support Accounts Payable and Accounts Receivable administrative tasks
• Prepare, update, and maintain documents, records, and reports
• Draft simple emails and communicate with customers, suppliers, and internal teams
• Assist with general administrative duties and ad hoc tasks assigned by management

Requirements

• Familiar with Microsoft Office and Google Workspace, including Google Sheets and Google Docs
• Basic command of English, with ability to draft simple emails
• Able to read and understand Chinese
• Able to speak Mandarin to communicate with Mandarin-speaking customers, suppliers, or stakeholders
• Organised, meticulous, and able to follow through on tasks
• Comfortable with administrative work, data entry, and documentation
• Open to using AI tools to improve work efficiency
• Able to work weekends and public holidays on a rotational basis
• Responsible, reliable, and willing to learn

Benefits

• Lunch provided
• Overtime pay applicable
• Medical consultation fees covered with MC, capped at S$300 per year
• Yearly bonus, subject to company and individual performance
• Leave entitlement as per MOM guidelines

Working Location: Clementi, Short working hours!

Responsibilities:

• Provide administrative support.
• Handle incoming calls, emails, and other platforms as necessary.
• Processing and handling customers’ orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain company records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for smooth workflow and communication.
• Other ad hoc tasks as assigned.
  

Requirements:

• Candidates with admin related working experience an advantage

Remuneration:

-Basic Salary: $1700

-Flexible Working Hours:

****8.30AM-1.00PM (Monday to Friday) 8.30AM-12.30PM (Saturday)

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

The Admin Executive is responsible for providing effective and efficient office management and administrative support to the Nursing Department.

You will need to:

• Assist with streamlining new and existing workflows in the department by working with relevant stakeholders.
• Support department project management.
• Coordinate meetings and provide secretariat support.
• Manage calendar of the Director of Nursing.
• Maintain and upload in the Nursing Department SOPs into the share drive.
• Provide administrative support in data collation, entry, analysis and prepare presentation slide deck as required.
• Provide cross coverage for training administrative function.
• Monitor training resources utilisation and logistics.
• Prepare Training Logistics, booking of Training Room etc
• Monitor the budget allocated to the nursing department.
• Submit claims for expenses.
• Oversee the administrative process of coordinating the Main Inservice Education schedule for CPE submission to Singapore Nursing Board.
• Be involved in department events and activities planning.
• Assist in data for Nursing Quality Dashboard and improvement initiatives.
• Assist with any other duty as assigned.

Requirements:

You should have:

• Minimum Degree holder or equivalent.
• 3 years working experience, preferably in healthcare settings
• Proficient in MS Office Applications

It would be great if you have:

• Good analytical and organisation skills
• Excellent communication problem solving , presentation and interpersonal skills.
• Ability to multi-task and work under tight timelines.