Job Description (JD)
Position: Supply Chain Executive / Senior Executive
1. Overview
We are seeking a motivated and detail-oriented Supply
Chain Executive / Senior Executive to support our procurement, logistics,
and inventory operations.
This role is ideal for candidates with 1–2 years of
experience who are eager to grow, with a strong emphasis on attitude,
learning mindset, and accountability.
2. Key Responsibilities
A. Costing & Analysis
- Prepare
and maintain product costing and pricing analysis
- Support
budgeting and cost comparison for procurement decisions
- Monitor
cost fluctuations and highlight variances
- Assist
in improving cost efficiency across supply chain operations
B. Purchasing
- Source,
evaluate, and engage suppliers for materials and services
- Prepare
purchase orders and ensure timely delivery
- Track
order status and follow up with suppliers
- Ensure
compliance with internal procurement policies
C. Logistics & Coordination
- Coordinate
shipments, deliveries, and documentation
- Liaise
with logistics providers and freight forwarders
- Monitor
delivery schedules and resolve delays
- Support
import/export documentation where applicable
D. Supplier Management
- Maintain
good relationships with suppliers and vendors
- Monitor
supplier performance (cost, quality, delivery timelines)
- Assist
in supplier evaluation and onboarding
- Handle
basic negotiation and issue resolution
E. Inventory & Warehousing
- Monitor
inventory levels and ensure optimal stock availability
- Support
stock planning and replenishment
- Work
closely with warehouse team on stock accuracy
- Assist
in stock take and reconciliation exercises
F. Reporting & Documentation
- Prepare
regular reports (costing, inventory, purchasing status)
- Maintain
accurate records of procurement and logistics activities
- Use
Excel to analyze data and generate insights
- Ensure
proper documentation for audit and compliance purposes
3. Requirements
Experience
- Preferably
1–2 years of experience in supply chain / purchasing / logistics
- Fresh
graduates with strong attitude are welcome to apply
Skills & Competencies
- Proficient
in Microsoft Excel (e.g. VLOOKUP, pivot table preferred)
- Strong
analytical and problem-solving skills
- Good
understanding of inventory and warehousing concepts
- Ability
to multi-task and manage priorities effectively
- Good
communication and coordination skills
Attitude (Very Important)
- Positive
working attitude and willingness to learn
- Responsible
and detail-oriented
- Able
to work in a fast-paced environment
- Team
player with strong ownership mindset
4. Preferred Qualifications (Good to Have)
- Diploma
/ Degree in any field
- Experience
in ERP systems or inventory systems
- Exposure
to project-based or engineering environment
5. Position Level Guideline
- Executive:
1–2 years experience, requires guidance
- Senior
Executive: Able to work independently, handle supplier coordination
and costing with minimal supervision
6. Reporting Line
- Reports
to: COO
- Works
closely with: Finance, Project Team, Warehouse, and Vendors
7. Why Join Us
- Exposure
to end-to-end supply chain operations
- Opportunity
to grow in a fast-paced tech / engineering environment (KoolLogix)
- Hands-on
learning and career development