Total 1,508 Senior Executive level Administrative / Clerical job vacancies

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Position1: Admin & Finance Executive (1-Year Contract)

NTUCCEB

Budget:Max $3.3K

Responsibilities

This role supports the School’s financial and administrativeoperations across procurement, accounts payable, fixed assets management andgeneral administration. The incumbent ensures accuracy, compliance withpolicies, and timely processing to support financial operations and accounting.

Key Responsibilities

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoicesin Ariba.

• Verify invoices against purchase orders and resolvediscrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for paymentprocessing.

• Follow up on invoice status and resolve payment – relatedissues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance withpolicies.

• Assist in asset capitalisation, tagging, transfers anddisposals.

• Coordinate and support annual physical asset verificationexercises.

• Maintain proper documentation, including asset records andphoto verification.

• Liaise with stakeholders and vendors on asset-relatedmatters.

4, Research Finance

• Support Finance team in the preparation of research grantsummaries and reports.

• Provide support for financial tracking, reconciliation,and other accounting tasks.

5. Administration

• Provide administrative support for School operations andevents.

• Assist in asset location tracking and related projectwork.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in bothFinance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties asassigned.

Requirements

-Diploma (Polytechnic) or higher qualification.

-Preferably with experience in finance operations, accountspayable or procurement would be an advantage

-Familiarity with SAP and Procurement systems (e.g. Ariba)is an advantage.

-Proficient in Microsoft Office Applications-Microsoft Exceland Microsoft Word

-Meticulous and well organised

-Good interpersonal, written and communication skills.

-Positive attitude, responsible and willing to learn.

-Able to work both independently and as part of the team

- Able to perform on-site asset verification and inspectionduties within office premises.

-Candidate must be able to commence work within short noticepreferred).

-Candidates who are currently pursing part-time finance/accounts studies, had done some admin /accounting related jobs before, are welcome to apply

Interest applicants, pls email updated resume to north@recruitexpress.com.sg

Kasey Kong

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

Arrange travel logistics including flights, hotels, transport, visas, and work permits

Support job planning, manpower scheduling, and assignment tracking

Assist in preparing quotations, purchase orders, and sales invoices

Update ERP system with job costs, timesheets, and expense claims

Maintain personnel records, CVs, safety training records, and vendor lists

Monitor job schedules and update forecast planning

Support dispatch, invoicing, and customer enquiries

Maintain data files, documentation, and controlled records

Assist in audit preparation and compliance support (Finance & EHS)

Coordinate with sales engineers, customers, vendors, and internal teams

Perform general administrative duties and ad-hoc tasks as assigned

May be required to work outside normal hours when needed

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Key Responsibilities

• Provide administrative and operational support to ensure smooth daily operations of the unit.
• Coordinate and support events, workshops, and meetings, including logistics and post-event follow-ups.
• Liaise with vendors, speakers, and internal stakeholders to facilitate programme and event delivery.
• Assist with procurement processes, including purchase requisitions, vendor coordination, and payment processing.
• Support billing, budget tracking, and grant administration while ensuring compliance with financial policies.
• Maintain records for gifts and donations and assist with reporting requirements.
• Provide secretariat and administrative support for programmes, meetings, and other centre initiatives.

Requirements

• Bachelor’s degree in a relevant discipline with at least 3 years of administrative or coordination experience.
• Strong organisational and communication skills with the ability to manage multiple stakeholders.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Detail-oriented, proactive, and able to handle confidential information with discretion.
• Able to work independently in a fast-paced and dynamic environment.

Attention to: Debbie Tan (debbie.tan@elitez.asia)

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Debbie TAN | Registrations No: R26159853

Benefits Summary

• Reputable Healthcare Sector
• Basic Up $2600++
• Full-Time Benefits Entitlements / Bonuses
• 5 Day Work Week
• Central Region Singapore

Key Responsibilities and Duties

• Assist with collecting payments from discharged patients
• Provide financial counselling to patients
• Handle patient discharge procedures
• Arrange follow-up appointments for patients
• Perform other duties assigned by supervisors

Requirements

• Strong passion to serve the patients.
• Minimally 1 year of experience in customer service-related roles.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Cheah Mei Ling (Stephanie)
Registration Number: R1988795
EA License No: 06C2859 (MCI Career Services Pte Ltd)

Company Overview

LINKTRIX CONSULTANTS PTE. LTD.

Job Summary

Support corporate secretarial functions by maintaining statutory records, coordinating meetings, preparing resolutions and minutes, and ensuring compliance with ACRA and Singapore Companies Act requirements.

Responsibilities

• Provide comprehensive corporate secretarial services to support company compliance and governance
• Maintain and update statutory registers, minutes books, and corporate records accurately to meet legal standards
• Ensure all statutory records comply with relevant laws and ACRA regulations
• Coordinate and organize meetings for Directors and Shareholders to facilitate effective governance
• Prepare resolutions, minutes of meetings, and other statutory documents to document corporate decisions
• Liaise and coordinate with clients to manage statutory and compliance filings efficiently
• Perform additional secretarial duties and provide departmental support as assigned

Preferred competencies and qualifications

• Diploma or Degree qualification or relevant field experience
• Experience working in law firms or corporate secretarial firms
• Experience in taking minutes for Board of Directors and Shareholders meetings
• Strong knowledge of Singapore Companies Act and ACRA regulations
• Ability to work independently, manage multiple deadlines, and maintain meticulous organization

- Permanent

- Up to $3800 + Commission +$300 position allowance

- As per bank branch working hours

- Islandwide (closest branch to your home)

Join a dynamic retail banking team where your drive and ambition translate directly into rewards. You'll offer tailored financial solutions—from loans and insurance to investments—while helping clients grow their wealth. If you thrive on front-line sales, crave recognition, and want rapid career progression, this is your chance. With full training and a strong support network, you'll be empowered to exceed sales targets and build lasting client relationships through expert financial advice.

Responsibilities:

• As a Personal Wealth Executive within the Personal Banking business, you will be responsible for rendering financial advisory to the bank's mass-market customers. You are expected to achieve individual sales target while ensuring accurate and timely completion of the entire sales and compliance process.
• Provide prudent financial advisory and investment solutions to meet the financial planning needs and requirements of Bank’s clients
• Develop and deepen relationships with clients who have been assigned to you
• Ensure proper advisory procedures and documentation while adhering to the Bank’s internal policies, business processes and regulatory requirements (i.e. FAA and other related statutory Acts)

Period:

• Permanent

Salary:

• Up to $3800 + Commission + $300 position allowance (which will be verbally shared by the HR)

Working hours:

• As per bank branch working hours

Location:

• Islandwide (closest branch to your home)

Requirements:

• Minimum diploma
• Results-oriented, dynamic and self-driven
• Competent in engaging and managing internal and external clients
• Proven ability to achieve sales target
• Resourceful and able to work with minimal supervision

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

cass@successhrc.com.sg (Registration No. R2197670)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914

T: 6337 3183 | W: www.successhrc.com.sg

Job Overview

We are looking for a meticulous and proactive individual to handle office administration and basic IT logistics. This role involves coordinating with our China-based Finance team and ensuring smooth daily operations for a team of 30.

Key Responsibilities

1. Financial Administration

• Invoicing: Process and submit monthly invoices (low volume) to Finance; track payments to ensure timeliness.

• Petty Cash: Maintain and update accurate records using Excel.

• Employee Benefits: Purchase and distribute birthday vouchers monthly.

2. Office & Vendor Management

• Inventory: Monitor and replenish stationery, pantry supplies, and office equipment.

• Vendor Liaison: Coordinate services for air conditioning, water supply, and couriers.

• Mail & Logistics: Handle mailbox duties, scan mail, and run external errands (1–2 times/month).

• Shipping: Arrange courier/postage (e.g., FedEx, SF Express) as needed (low volume).

3. IT & Asset Management

• Asset Tracking: Manage the company asset register (laptops, etc.), including issuing gear to new hires and retrieving it from leavers.

• IT Prep: Reformat and set up laptops/computers for new or departing employees to ensure security and functionality.

4. Culture & Engagement

• Team Building: Plan and execute activities for 30 team members every 2–3 months.

Job Requirements

• Education: Minimum Diploma qualification.
  
• Language: Professional fluency in written and spoken Chinese (including Hanyu Pinyin) to communicate effectively with Finance colleagues in China.
  
• Technical Skills:
• Proficiency in Excel is required (must know functions like VLOOKUP).
• Ability to perform basic hardware reformatting/setup.
  
• Soft Skills:
• A "keen eye" for detail and high level of patience.
• Strong sense of initiative and a willingness to learn.
• Meticulous approach to paperwork and documentation.

==================================================================

We regret to inform that only shortlisted applicants will be notified.
The Russell Collective Pte. Ltd.
Russell Yeo - R1768833
EA License No: 25C3101

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Responsibilities:

• Full set bookkeeping and daily bank reconciliation
• Prepare and submit GST returns
• Create supplier payments
• Process staff expense claims and generate reports
• Manage inventory and procurement from suppliers

• Support quotation preparation and general admin duties

Requirements:

• Holds a diploma in Accounting or equivalent
• Good communication skills in written and spoken English;
• Good working knowledge of MS Office applications – Outlook, Excel, Word;
• Independent with a keen sense for learning and adopting new skills;
• Good team player with a good sense of urgency.

Roles & Responsibilities

We are seeking a proactive and organized Admin and Marketing Executive to join our dynamic team. This role is ideal for someone who excels at multitasking, has a keen eye for detail, and is passionate about both administrative excellence and creative marketing.

Responsibilities:

• Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
• Manage daily administrative operations, including scheduling, document management and office coordination.
• Manage filing system, phone calls and correspondences.
• Support marketing campaigns by preparing materials, coordinating events and managing social media accounts.
• Assist in the creation and distribution of marketing content (e.g., newsletters, flyers, digital posts).
• Maintain accurate records and databases for both admin and marketing activities.
• Liaise with internal teams and external partners to ensure smooth workflow.

Requirements:

• Qualifications in Business Administration, Marketing, or a related field is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office and basic design or social media tools.
• Ability to work independently and as part of a team.
• Prior experience in administration or marketing is an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

We are on the lookout for an experienced Admin Executive to join us

Job Responsibilities:

• Attending to phone and email enquiries
• Maintain proper filing and disposal of confidential documents
• Communicating and following up with clients
• Following up with clients on invoicing, billing and payment matters
• Data entry and ensuring data integrity

Requirements:

• Proficient in MS Office applications
• Strong interpersonal and communication skills
• A team player who helps foster a cooperative work environment

Traits to thrive in this role:

• Excellent time management and communication skills
• High attention to detail
• Highly Organised
• Experienced in a service-oriented environment, resolving customer questions, issues and enquiries

Job Description & Requirements

Description:

• Salary Package: S$2200 up to S$2800
• Full-time position
• Working Hours: Mon to Fri, 9am to 6pm
• Main Office is at Oxley Bizhub 2

Key Responsibilities:

1.Accounting & Financial Management

• Maintain full/partial sets of accounts (AP, AR, GL)
• Prepare monthly financial statements and management reports
• Perform bank reconciliations and ensure accurate financial records
• Handle invoicing, collections, and payments
• Support year-end closing and liaise with external auditors
• Ensure compliance with Singapore Financial Reporting Standards (SFRS)

2.Taxation & IRAS Compliance

• Prepare and submit GST returns (F5/F7) in compliance with IRAS requirements
• Assist in Estimated Chargeable Income (ECI) and Corporate Income Tax (Form C/C-S) submissions
• Maintain proper tax documentation and schedules
• Liaise with IRAS on tax queries, audits, or clarifications
• Monitor tax deadlines and ensure timely submissions

3.Purchasing / Procurement

• Source suppliers and obtain quotations
• Issue Purchase Orders (PO) and track deliveries
• Negotiate pricing and ensure cost-effectiveness
• Monitor inventory and coordinate with operations

4.Administrative & Office Management

• Oversee daily administrative operations
• Handle customer's queries
• Maintain proper filing (physical and digital records)
• Support HR administrative matters (leave tracking, onboarding documentation, Work Pass Administrative)
• Manage office supplies, contracts, and service providers
• Support senior management in coordinating meetings, calendars, travel arrangements and expense claims
• Assist with any ad-hoc tasks when required.

Requirements:

• Diploma/Degree in Accounting, Business Administration, or related field, preferably within the Construction industry.
• Minimum 2 to 3 years of relevant experience
• Understand MOM regulations related to Construction sector.
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates).
• Strong knowledge of accounting principles and taxation
• Familiarity with accounting ABSS software
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organizational, communication, and multitasking skills
• Meticulous and well organized
• Must have experience in administration and tax submission.
• To maintain confidentiality and exercise discretion

Responsibilities

• Communicate effectively in both spoken and written English and Chinese to support business operations and client interactions.
• Apply basic accounting skills to manage financial records accurately and support accounting processes.
• Utilize Microsoft Office and Xero Accounting software proficiently to maintain and update financial data.
• Leverage at least three years of relevant experience to perform assigned tasks efficiently and contribute to team goals.
• Coordinate work activities reliably from June 1st, ensuring timely commencement and consistent performance.

Preferred competencies and qualifications

• Reside near Paya Lebar, MacPherson, Serangoon Central, North, or Tai Seng areas to facilitate convenient commuting.