Total 1,877 Junior Executive level Administrative / Clerical job vacancies

Job Title: Mailroom Associate (Floater) - 1 year contract

The Mailroom Associate (Floater) works in multiple locations to cover for colleagues on leave.

Responsibilities:

Customer Service
■ Exhibit a professional and customer focused approach in all dealings with Investment Banking Division personnel

Operations
■ Sorting, distributing and collecting mail, newspapers and magazines (Internal and External)
■ Delivering Internal and external tracked items
■ Support simple Reprographics requests such as document copying, scanning, binding
■ Work closely with the Mailroom and Reprographics teams for urgent mail/print requests
■ Stock-take and order stationery and paper for department
■ Monitor status, top up paper/consumables of all copiers/printers/fax machines within department
■ To manage the department’s facsimile requirements, including collection and distribution
■ To maintain the department’s library of newspapers, periodicals and officials publications and to ensure that they are updated and filed as required
■ Package and label documents or other requested materials for local/overseas shipping or courier delivery
■ To make external dispatch runs within the CBD (City) area, or as instructed by the Office Manager, for official purposes only
■ Perform any other office administrative tasks assigned
■ To maintain a clean and tidy work area
■ Understand and comply with Health & Safety regulations in line with company’s and client’s Health and Safety Policies

Key Qualifications and Experience (Including Technical Skills)

■ Educated to minimum college level
■ Computer literate and experienced in MS Office Suite

Responsibilities:

• Attend to visitors & phone call

• Receive material for delivery to office

• Liaise with suppliers to obtain quotes, negotiate pricing, material order and follow up on deliveries

• Verify supplier invoice quantity, unit rates

• Pantry item upkeep and purchase of pantry and stationary items when required

• Purchase requisition & update rental equipment status

• To manage new asset purchase

• Arrange equipment/ site tools for calibration and keep record of calibration upon return.

• To prepare Certificate of Payment to Subcontractor.

• To assist in company event

• Perform filing, administrative and any other ad hoc duties assigned by superior

Requirements:

• Proficient in using Microsoft Office applications

• Team player and able to work independently

• Able to adapt to fast-paced environments

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

1. Administrative Duties:

• Provide administrative and operational support for daily business activities
• Assist in transport planning (import/export/collection/return 24/7 )
• Handle port clearance procedures and related documentation
• Monitor and order office supplies and spare parts for projects and operations
• Perform general admin duties (data entry, calls, scheduling, scanning, etc.)
• Coordinate with drivers, vendors, and internal teams to support smooth workflow
• Other ad-hoc tasks as assigned

2. Accounts & Logistics Support:

• Assist in preparing and processing invoices, payment vouchers, and receipts.
• Simple bookkeeping tasks, including accounts payable and receivable tracking.
• Maintaining accurate financial records and bookkeeping for the company
• Preparing monthly financial statements and reports
• Handling accounts payable and accounts receivable

Requirements

• Diploma / Degree in Accounting, Business Administration, or related field

• 1- 2 years of experience in a similar accounts or administrative role (entry level may be accepted)

• Proficiency with accounting software and Microsoft Office / Excel/ Quick book

• Excellent attention to detail and the ability to maintain accurate financial records

• Strong communication and interpersonal skills to liaise with colleagues and stakeholders

We are looking for a responsible and organised individual to support file handling and records processing. You will assist with packing, tracking, and verifying documents to ensure accurate and smooth file operations.

We are seeking a reliable and detail-oriented Administrative Executive. The role involves supporting daily office operations, coordinating with clients and employees, and ensuring smooth administrative processes within the company.

Key Responsibilities:

• Perform general administrative duties, including data entry, filing, and document management.
• Handle incoming calls, emails, and correspondence professionally.
• Assist in scheduling and coordinating maintenance works, site visits, and meetings.
• Maintain records of contracts, service agreements, and client communications.
• Prepare reports, presentations, and other office documents as required.
• Liaise with vendors, contractors, and internal teams to ensure timely completion of tasks.
• Support HR and finance teams with basic administrative tasks such as invoices, purchase orders, and attendance tracking.
• Ensure office supplies and resources are adequately stocked and organized.

Requirements:

• Diploma or equivalent in Business Administration, Office Management, or related field.
• Minimum 1–3 years of administrative experience; prior exposure to facility management is a plus.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time management skills.
• Good written and spoken English; ability to communicate clearly with clients and contractors.
• Detail-oriented, proactive, and able to work independently as well as in a team.

Shortlisted candidate will be reach out.

Responsibilities

Human Resources Support

• Assist in posting job vacancies, coordinating interviews, and communicating with candidates to support recruitment activities

• Prepare employment documents including onboarding materials to facilitate new hires

• Support onboarding and offboarding processes to ensure smooth employee transitions

• Maintain and update employee records and HR databases to keep accurate personnel information

• Compile attendance, leave, and related data to assist in payroll preparation

• Coordinate training sessions and maintain training records to support employee development

• Respond to basic employee inquiries regarding HR policies and procedures to provide timely support

Administrative Support

• Manage office supplies and provide general administrative support to maintain efficient office operations

• Coordinate courier services, deliveries, and document filing to ensure smooth logistics and record keeping

• Arrange travel, accommodation, and visitor coordination to support staff and guests

• Organize meeting logistics including room bookings and preparation of materials to facilitate effective meetings

• Assist in planning and executing company events, staff engagement activities, and internal communications to promote a positive workplace culture

Compliance & Documentation

• Maintain organized filing systems for HR, L&D, administrative documents to ensure easy retrieval and compliance

• Prepare reports, forms, and documentation required by management or authorities to support operational needs

• Support workplace compliance and internal administrative procedures to uphold company standards

Preferred competencies and qualifications

• Diploma or Degree in Human Resource, Business Administration, or related field

• 1–3 years of relevant HR or administrative experience preferred

• Familiarity with Microsoft Office (Word, Excel, PowerPoint)

• Prior experience in manufacturing or SME environment is an advantage

• Strong communication and interpersonal skills to effectively collaborate with team members and stakeholders

• Organized and detail-oriented with the ability to manage multiple tasks efficiently

• Willing to work on-site at Changi North Crescent.

Job Scope

1. Provide administrative support to NSREC admin and operations.
2. Working knowledge or proficient in MS Word and Excel.
3. Process oriented and able to work well on data details.
4. Good spoken and written English and other languages if any.
5. Experience with customer services if any.

Requirements

1) At least Diploma holder
2) 1 to 2 years of admin working experiences
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Job Description

• Industry/ Organization Type: Building and Construction
• Position Title: Account Assistant / Admin Assistant
• Working Location: Tuas (Transport provided at Joo Koon MRT)
• Working Hours: 5 days (9.00am – 6.00pm)
• Salary Package: Basic + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare quotations, simple design ideas, and work schedules.
• Manage projects and coordinate with suppliers, subcontractors, and clients.
• Provide general office admin support and keep operations running smoothly.
• Issue invoices, record customer payments, and handle basic billing tasks.
• Check and verify staff petty cash claims.
• Perform other duties as assigned by the Head of Department.
• Other tasks as assigned by Management.

APPLY NOW!!!

• Diploma in Business Administration/Accounting, or a related field.
• 2–3 years of relevant experience.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Candidates without relevant experience are welcome to apply. Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79390 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Summary

As part of the Hospital Operations team, you will work closely with stakeholders to ensure smooth day-to-day operations. This role supports the General Services Department in achieving operational KPIs and maintaining efficient administrative processes.

Key Responsibilities

1.    Mail & Mailroom Operations

• Manage incoming and outgoing mail, including sorting and distribution across departments

• Oversee mail franking processes, ensuring accurate postage and timely dispatch

• Track postage usage, reconcile expenses, and coordinate with Finance and relevant parties

2.    Office & Inventory Management

• Procure office, pantry, and operational supplies

• Monitor inventory levels, usage, and ensure timely replenishment

• Maintain organised and up-to-date inventory records

 3.    Contract & Vendor Coordination

• Track maintenance schedules for equipment, assets, and vending machines

• Liaise with vendors for servicing, repairs, and technical support

4.    Facilities & Noticeboard Management

• Manage and update noticeboards across the organisation

• Handle bookings of meeting rooms and facilities, including setup and coordination

• Work with Finance on billing for facility usage

5.    Administrative & Operational Support

• Support policy implementation and process improvements

• Coordinate with departments to ensure smooth workflows and communication

• Assist in projects and perform ad-hoc duties as assigned

Job Requirements

• Diploma / Higher Nitec / Certification in Office Administration.

• Preferably with experience in healthcare or a similar environment.

• Well-organised with good interpersonal and communication skills.

• Able to handle both operational and administrative tasks effectively.

• Proactive team player with a positive work attitude.

Job Description & Requirements

• Input, update, and maintain data accurately in the system.
• Ensure data is entered correctly and in the proper format.
• Identify and rectify any errors or inaccuracies, updating the information as needed.
• Provide on-demand administrative support to the finance team.

Job Requirements:

• Proficient in MS Office

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Duties:

• Manage and maintain accurate records related to personnel onboarding and offboarding processes.
• Prepare and distribute required forms and documentation to applicants.
• Follow up to resolve any missing or incorrect information during the application process.
• Support verification procedures and report any concerns to the appropriate parties.
• Communicate outcomes of application reviews through official correspondence.
• Coordinate the production and distribution of access credentials or identification materials.
• Maintain updated logs for tracking and reporting purposes.
• Provide general administrative support for additional tasks as needed.

Requirements

• Prior experience in administrative functions

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

We are seeking a responsible and organised individual to support file management and records processing within a legal operations environment. The role involves handling physical and digital records to ensure proper organisation, tracking, and maintenance of documents.

Company Overview:

Our client is a well-established Japanese general trading organization with a long history and a strong global presence. Its diversified business portfolio spans food and agriculture, energy and chemicals, metals and mineral resources, power and infrastructure, finance and real estate, aerospace and mobility, and IT solutions. The organization combines trading capabilities with strategic investment and project development, leveraging an extensive international network across more than 60 countries to create value throughout global supply chains and infrastructure projects.

Job Summary:

We are seeking a proactive and detail-oriented HR Administrative Assistant to support daily HR and administrative operations. This role is essential in ensuring the smooth execution of HR processes, with a strong emphasis on expatriate administration, asset management, and general office support.

Working Location: Central, Singapore
Working Hours: Monday - Friday, 9:00AM - 5:50PM

Key Responsibilities:

• Provide HR and administrative support, including employee onboarding, offboarding, and maintenance of leave and employee records
• Handle expatriate administration matters, including lease coordination, rental payment scheduling, and related documentation
• Prepare and issue employment-related documents such as contracts, confirmation letters, and visa support letters
• Coordinate with external vendors and outsourcing agents on work pass applications and renewals
• Manage fixed asset administration, including asset tracking, inventory control, depreciation, and documentation
• Process monthly office rental payments and support cost allocation
• Assist with overtime calculations to support payroll processing and compliance requirements
• Submit government-related claims (e.g. Child Care Leave, Extended Child Care Leave, Maternity and Paternity Leave) and manage Medisave reimbursement claims
• Liaise with internal stakeholders and external service providers on HR and administrative matters
• Provide general office administration support and handle ad-hoc duties as assigned

Job Requirements:

• Minimum Diploma in a relevant discipline
• At least 3 years of relevant HR or administrative experience
• Experience in expatriate administration and employment documentation is an advantage
• Basic knowledge of accounting procedures is preferred
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Strong organizational skills with keen attention to detail
• Good communication and interpersonal skills
• Ability to handle confidential information with discretion and professionalism
• A team player who can also work independently in a fast-paced environment

If you’re ready to advance your career in a dynamic and forward‑thinking environment, apply now to be part of an innovative team.