Total 4,827 Others level Administrative / Clerical job vacancies

• Supporting Backend Team on any administrative support in relation to the team's collections’ activities, namely write off, skip tracing and manual letters.

• Responsible for timely write off check as Maker.

• Responsible for the monthly skip tracing, employment check and relevant searches for uncontactable customer.

• Responsible for preparing manual letters and e-filing of documentation.

• Work in close conjunction with all officers and supervisors

Qualified candidates are invited to submit their applications in (MS Word) format to

to Shaun Quek Yew Meng R1660732

shaunquek@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Only shortlisted applicants will be notified.

Roles & Responsibilities

Manage and organize paperwork, including invoices, purchase orders, and delivery documents.

Assist the manager with administrative matters, including scheduling meetings and coordinating communications.

Maintain and update records in the company database.

Prepare reports and presentations as needed.

Provide support in inventory management and order processing.

Respond to inquiries from customers and vendors in a timely manner.

Ensure smooth office operations and assist in improving administrative processes.

Requirements:

Minimum of 1 year of experience in an administrative role, preferably in wholesale or trade.

Strong organizational skills and attention to detail.

Job Summary

You will support the Conveyancing Department by preparing legal documents, coordinating with involved parties, and managing files to ensure smooth completion of real estate transactions.

Responsibilities

• Prepare and organize legal conveyancing documentation accurately for real estate transactions
• Coordinate and communicate effectively with clients, lawyers, and other parties involved in conveyancing matters
• Manage and maintain detailed files and records related to conveyancing cases
• Monitor progress and take ownership to ensure timely and smooth completion of conveyancing transactions
• Provide administrative support to the Conveyancing Department to facilitate daily operations

Preferred competencies and qualifications

• 1-2 years of experience in administrative or coordination roles
• Proven ability to manage tasks under tight timelines effectively
• Willingness to work overtime outside official hours or workdays when required
• Exhibit attention to detail and meticulousness in handling documentation and records

✨ We value every application, but only shortlisted candidates will be contacted. Thank you for considering this opportunity!

CanWorkOne.SG Employment Pte Ltd | EA License No. 26C3357

EA Personnel: Tan Soon Hock (Steven) | Registration No. R1109889

This is a 1 year renewable contract subject to conversion to permanent position @Changi North

Your hours will be Monday to Friday, 8:30 AM to 5:30 PM, with Saturdays from 8:30 AM to 12:30 PM.

Responsibilities

• Check and process daily shipping/receiving records

• Verify documents meet IRAS and Customs rules

• Organise and file documents (local & overseas)

• Assign job numbers and update spreadsheets

• Spot and report errors or missing info

• Work with freight forwarders to fix issues

• Maintain proper document storage (digital & physical)

• Help with admin tasks as needed

Requirements

• Detail-oriented and organised

• Basic data entry and compliance knowledge

• Microsoft Office skills (Excel, Word)

• Good communication skills

• Able to work independently and in a team

• Available for after-hours/weekend permit checks (Paid OT)

• Assist on local admission/application matters
• Handle incoming phone call queries
• Ad-hoc duties as per assigned by supervisor

Requirements

• Preferably with prior admin/customer service experience
• Customer service oriented
• Able to start work immediately till end July

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email: west1@recruitexpress.com.sg
EA License No: 99C4599

• Provide administrative support to the local Management team and Admin/IT Department.
• Provide systems’ support, licenses tracking, training records and service administrative support to the Service Department.
• Enable smooth office operation by managing all aspects of office administration and facilities management.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Manage and support employees’ travel arrangements, and immigration liaison/ support to business visitors.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

• This position plays a crucial role in managing the admissions process, ensuring accuracy and efficiency in handling both student and parent records, and providing exceptional customer service to prospective students and their families.

• Maintains documentation, practices and procedures to ensure the school abides by all relevant legal and regulatory rules applicable to it (including CPE rules and regulations);
• Ensure that all administrative, legal, data - input tasks related to admissions are thoroughly completed

Document, Student Contract and Record Management

• Ensure completeness and accuracy of admission documents for both students and adults.
• Monitor the Admission records to ensure data integrity and confidentiality.

Collaboration with Stakeholders

• Work closely with various stakeholders, including Admission, Academic, Customer Engagement, Compliance, IT, and other relevant stakeholders to maintain the integrity of the Student and Parent Records

Reporting

• Implement a quality assurance framework for admissions processes management.
• Conduct regular internal audits and report findings, recommending corrective actions.
• Maintain data accuracy for regular reporting

Adherence to Policies and Regulations

• Stay informed about changes in admissions policies, regulations, and industry best practices.
• Ensure compliance with all relevant laws and regulations governing admissions processes.
• Propose review of policies and procedures to align with the best practice and smooth workflow

Student Pass and MOE Applications:

• Set up and manage processes for Student Pass and MOE Waiver applications. Monitor and ensure all Student Pass information is up-to-date. Liaise with families, follow up on necessary details, and ensure timely processing. Administer all communication and requirements for Student Pass and MOE Waiver

Regulatory Compliance Reporting:

• Generate reports and provide documentation for audits and regulatory inspections, ensuring transparency and accountability.

Customer Relationships Management -System Administration

• Support Report Creation
• Serve as the key liaison and responsible for Change Requests
• Responsible for efficient usage and training for stakeholders

Continuous Improvement

• Continuously evaluate and improve processes to enhance efficiency.
• Implement best practices in admissions and record management.

Requirements

• Minimum Diploma or Degree in any discipline
• Preferably with 2-3 years of relevant experiences

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Location: Upper Pickering Street

Contract: Jun 26 to Oct 26 (Estimate)

Working Arrangement: Mondays to Fridays office hours

Job Responsibilities

1. File Management and Records Processing

• Review, sort, and organise physical files and court documents
• Identify and segregate duplicate sets of court documents for review and disposal
• Assist with checking, packing, labelling, and movement of files and boxes
• Create and update tracking lists to monitor the status of processed files
• Upload and file scanned documents into IW or other designated repositories
• Support administrative processes related to file closure, records consolidation, and disposal

2. Others

• Perform ad-hoc and additional duties as assigned by the supervisor(s)

Job Requirements

• Minimum GCE ‘N’ / ‘O’ Level or equivalent
• Basic proficiency in Microsoft Office applications (e.g. Excel, Word)
• Detail-oriented with good organisational skills
• Able to handle physical files and perform manual tasks when required
• Able to work independently and as part of a team

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG

Company Overview

Hire Recruit bridges the productivity gap for Singaporean businesses by aligning talent strategically. We focus on ethical recruitment, ensuring compliant, motivated workforces that fit company culture and drive long-term growth.

Job Summary

A high-end and well-established Japanese supermarket seeks a Warehouse Assistant to ensure accurate product handling and inventory management, perform quality assurance on goods, maintain warehouse cleanliness and safety, and support supervisors in daily operations.

Responsibilities

• Manage procurement activities by obtaining quotations and replenishing inventory to maintain optimal stock levels
• Source suppliers by evaluating cost competitiveness, product quality, and delivery performance to optimize supply chain efficiency
• Build and maintain professional relationships with new and existing suppliers to ensure reliable procurement
• Collaborate with internal teams to identify and prioritize purchasing and supply requirements aligned with operational needs
• Ensure compliance with company policies, procedures, and legal regulations in all procurement and warehouse activities
• Assist in procurement audits by preparing and providing relevant documentation and information accurately
• Prepare, verify, and file supply documents such as RFQs, Purchase Orders, Sales Orders, Permits, and Return Notes with precision
• Support warehouse operations and procurement functions by performing additional duties as assigned

Required competencies and certifications

• Demonstrate discipline, organization, and maintain neat and tidy work practices
• Exhibit diligence and willingness to learn continuously
• Communicate effectively with staff and vendors to facilitate smooth operations
• Respect and maintain confidentiality of sensitive information related to work
• Proficiently use Excel and Outlook to manage procurement and communication tasks

Job Summary

You will maintain and support general ledger and financial closing processes, assist with audits, and manage accounting operations for a business unit. Collaborate with managers to ensure accurate reporting, tax filing, and timely financial activities.

Responsibilities

• Maintain and support the general ledger and perform financial closing to ensure accurate company and group financial records
• Respond to audits and investigations by providing necessary documentation and support
• Support accounting and finance processes to enhance operational efficiency
• Manage daily accounting operations including full set of accounts for one business unit
• Monitor accounts receivable collections, prepare statements of account, and follow up on overdue payments to improve cash flow
• Process accounts payable payments and reconcile supplier statements to maintain vendor relationships
• Prepare monthly bank reconciliations and manage daily cash flow to ensure accurate cash position
• Prepare and submit GST returns in compliance with regulatory requirements
• Provide financial, administrative, and clerical support including tax filing and reporting to maintain compliance and control
• Assist Accounting Managers with monthly closing and audit preparations to meet deadlines
• Handle general office administrative duties to support finance team operations
• Assume additional finance and accounting duties as assigned, including covering for absent staff
• Respond promptly to requests from managers to support business needs

Required competencies and certifications

• Strong working knowledge of accounting, general ledger, and bookkeeping principles
• Minimum 2 years of relevant accounting or finance experience
• Working experience in Construction or Engineering sectors

Preferred competencies and qualifications

• Diploma or Degree in Accounting, Finance, or equivalent
• Experience working in an audit firm
• Proficiency in using XERO and QUICKBOOKS accounting software

Other Information

• Working hours: Monday to Friday, 8am to 5pm; Saturday half day

Roles & Responsibilities

The HR / Admin Executive is responsible for full HR administration, regulatory compliance, and operational support in a licensed security company.

Core Responsibilities:

• Handle end-to-end Human Resource and administrative functions for security operations

• Answer and manage all incoming office calls, including staff, clients, sites, and regulatory bodies

• Act as first point of contact for security officers regarding attendance, deployment, leave, and HR matters

• Manage recruitment, onboarding, deployment, and exit processes for security personnel

• Prepare employment contracts, confirmation letters, disciplinary letters, and HR documentation

• Maintain accurate employee records, licensing status, and personnel files

Security Industry & Compliance Responsibilities:

• Ensure compliance with PRD and MOM requirements

• Track and monitor security officer licences, training validity, and renewal deadlines

• Support PRD inspections, audits, and document submissions

• Liaise with PRD, MOM, training providers, and relevant authorities when required

• Assist with Work Permit applications, renewals, cancellations, and MOM reporting

Operational & Payroll Support:

• Coordinate with Operations team on manpower deployment and scheduling

• Collect and verify attendance, overtime, and relief deployment records

• Prepare payroll inputs and ensure accurate submission to payroll processor

• Handle leave tracking, medical certificates, and absenteeism reporting

Administrative Duties:

• Maintain office records, filing systems, and HR trackers

• Draft emails, internal memos, and official correspondence

• Support management with HR reports and compliance documentation

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related field

• Experience in security, manpower, or operations-based industries is strongly preferred

• Familiar with PRD and MOM regulations or willing to learn quickly

• Able to handle high call volume and operational issues professionally

• Organized, firm, and able to manage confidential information

• Comfortable working in a fast-paced, compliance-driven environment

Job Title: Administrative Executive cum Robotics Educator

Job Overview:
We are looking for a proactive and organised individual to take on a dual role as an Administrative Executive and Robotics Educator. This position combines front-end administrative responsibilities with teaching and mentoring students in robotics. The ideal candidate is detail-oriented, enjoys working with children, and has a passion for education and technology.

Key Responsibilities:

Administrative Duties:

• Handle daily administrative operations, including class scheduling and attendance tracking
• Manage student enrolments, registrations, and payment follow-ups
• Respond to parent enquiries via WhatsApp, phone, and email in a professional manner
• Coordinate trial classes, make-up lessons, and class arrangements
• Maintain accurate student records and documentation
• Support marketing activities such as event coordination, roadshows, and promotions
• Ensure smooth day-to-day centre operations

Robotics Educator Duties:

• Conduct robotics classes for students (typically aged 3–16)
• Teach basic to intermediate robotics concepts, including building and programming
• Guide students in hands-on projects and problem-solving activities
• Monitor student progress and provide feedback to parents when required
• Ensure a safe, engaging, and positive classroom environment
• Support students in internal projects or external competitions (if applicable)

Requirements:

• Minimum Diploma or equivalent (preferably in Engineering, IT, Education, or related fields)
• Strong organisational and multitasking skills
• Good communication and interpersonal skills
• Comfortable working with children
• Basic knowledge of robotics or willingness to learn (training will be provided)
• Proficient in Microsoft Office / Google Workspace

Preferred Qualifications:

• Prior experience in enrichment centres, tuition centres, or customer service roles
• Experience teaching or assisting in robotics/STEM-related programmes
• Familiarity with platforms such as LEGO, Scratch, Arduino, or micro:bit

Working Hours:

• 5-day work week (including weekends)

• Order Processing: Processing customer orders, quotations, and invoices
• Enquiry Management: Handling sales enquiries via WhatsApp, phone calls, and email in a professional and timely manner.
• Showroom Support: Assisting with showroom or gallery operations, including supporting walk-in customers.
• After-Sales Service: Coordinating with customers regarding delivery updates, order progress, and resolving minor issues. 
• Data Entry: Entering data on product specifications, pricing, and customer details into company systems.
• System Upkeep: Maintaining accurate records and documentation for Sales and Operations teams. 
• Product upkeep / Stock Monitoring: Manage products library, assist with new launches, samplings. Checking stock levels and liaising with warehouse staff or suppliers.
• Delivery Coordination: Planning delivery schedules and updating clients on delivery timings.
• Inventory Control: Assisting with inventory records, returns, and exchange processes.

Job Requirements

• O level / Nitec / Diploma
• Welcome entry level - Training Provided
• Computer literate
• Bilingual in both Mandarin and English - require communicating with Chinese workers
• 5 days work (8.30am to 5.30pm) at Kaki Bukit Place
• Salary $2800 - $3000

Interested applicants please send over your Resume. Shortlisted candidates will be contacted very soon. Thank you.