Total 4,825 Others level Administrative / Clerical job vacancies

Black Kylin Investment Pte Ltd | Singapore

Black Kylin Investment Pte Ltd, a dynamic firm in the private equity and investment management space, is looking for a proactive and dependable Admin Executive to support our growing operations. If you are organized, resourceful, and enjoy a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Provide day-to-day administrative and operational support to management
• Manage office supplies, pantry items, and ensure smooth office operations
• Liaise with vendors, service providers, and building management
• Coordinate maintenance and servicing of office equipment
• Handle documentation, filing, and record-keeping with accuracy
• Assist with procurement tasks, including sourcing and quotation comparison
• Welcome and attend to office visitors, deliveries, and general enquiries
• Perform occasional driving duties (e.g. document delivery, errands, operational support)
• Support ad-hoc tasks as assigned

Requirements

• Minimum GCE ‘O’ Level or equivalent
• 1–2 years of relevant administrative experience (corporate environment preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and coordination skills
• Responsible, reliable, and able to work independently
• Positive attitude with a hands-on and proactive mindset
• Singapore Citizen or PR only

Why Join Us

• Be part of a growing investment firm with a professional environment
• Stable, full-time position with varied responsibilities
• Opportunity to develop administrative and operational experience

Our client is a machinery manufacturing MNC.

About the Role:

• Basic: $2,400 – $2,800
• Working Hours: Mon – Fri, 8.30am - 5.45pm
• Duration: 6 Months contract
• Location: West

Responsibilities:

• Perform data entry for purchase order creation, shipping documentation, and vendor invoices; scan and file timesheets in the internal system.
• Provide general administrative support and assist with ad-hoc tasks as assigned.

Requirements:

• Good in IT skills, especially Microsoft Office
• Experience in data entry / admin

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Assistant
• Working Location: Pioneer (Transport provided from MRT)
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage purchases and maintenance for factory, warehouse, and office supplies, including maintenance and repairs for equipment like cranes, air-conditioning, vehicles, and more.
• Issue purchase orders, verify delivery orders, and match them with invoices.
• Create and update records for equipment and vehicle maintenance.
• Arrange payments for maintenance, servicing, and various purchases.
• Handle daily office tasks, such as phone calls, mail, and welcoming visitors.
• Coordinate and liaise for renewal of licenses
• Maintain records in systems like SAP and/or Excel.
• Inspect records and resolve discrepancies.
• Handle other tasks and projects as assigned.

APPLY NOW!!!

• Minimum Nitec or Diploma in related disciplines
• 1 year of relevant experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of SAP Accounts is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74416 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Key Responsibilities

• Provide daily chauffeuring support for family members, including school runs, appointments, meetings, and other scheduled activities.
• Ensure safe, punctual, and efficient transportation at all times.
• Assist with the coordination of the family’s daily schedules, appointments, and personal arrangements.
• Run errands such as collecting documents, making purchases, sending items, and handling other ad hoc personal tasks.
• Support household and family-related administrative matters, including booking appointments, coordinating services, and maintaining records where required.
• Liaise with vendors, contractors, and service providers for household or personal matters.
• Monitor vehicle condition and ensure proper upkeep, cleanliness, servicing, and timely maintenance.
• Assist with travel-related arrangements such as airport transfers, itinerary coordination, and other logistics support.
• Provide general household / family support to ensure the smooth day-to-day running of operations.
• Maintain strict confidentiality and professionalism in handling private and sensitive matters.

Requirements

• Minimum 3–4 years of relevant experience in a similar role, with exposure to household support or family assistance
• Possess a valid Singapore Class 3 driving license with a clean driving record.
• Familiar with Singapore roads, traffic conditions, and efficient route planning.
• Prior experience supporting a private household, senior executive, or family office environment will be advantageous.
• Strong time management, organisational, and multitasking abilities.
• Responsible, trustworthy, and able to maintain a high level of discretion.
• Good interpersonal and communication skills.
• Flexible and willing to support beyond driving duties when required.

Preferred Attributes

• Mature, well-groomed, and professional in conduct.
• Service-oriented with a positive and helpful attitude.
• Able to adapt to changing schedules and priorities.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will benotified.

Key Responsibilities

• Provide daily chauffeuring support for family members, including school runs, appointments, meetings, and other scheduled activities.
• Ensure safe, punctual, and efficient transportation at all times.
• Assist with the coordination of the family’s daily schedules, appointments, and personal arrangements.
• Run errands such as collecting documents, making purchases, sending items, and handling other ad hoc personal tasks.
• Support household and family-related administrative matters, including booking appointments, coordinating services, and maintaining records where required.
• Liaise with vendors, contractors, and service providers for household or personal matters.
• Monitor vehicle condition and ensure proper upkeep, cleanliness, servicing, and timely maintenance.
• Assist with travel-related arrangements such as airport transfers, itinerary coordination, and other logistics support.
• Provide general household / family support to ensure the smooth day-to-day running of operations.
• Maintain strict confidentiality and professionalism in handling private and sensitive matters.

Requirements

• Minimum 3–4 years of relevant experience in a similar role, with exposure to household support or family assistance
• Possess a valid Singapore Class 3 driving license with a clean driving record.
• Familiar with Singapore roads, traffic conditions, and efficient route planning.
• Prior experience supporting a private household, senior executive, or family office environment will be advantageous.
• Strong time management, organisational, and multitasking abilities.
• Responsible, trustworthy, and able to maintain a high level of discretion.
• Good interpersonal and communication skills.
• Flexible and willing to support beyond driving duties when required.

Preferred Attributes

• Mature, well-groomed, and professional in conduct.
• Service-oriented with a positive and helpful attitude.
• Able to adapt to changing schedules and priorities.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will benotified.

Job Summary

We are looking for a hands-on and organized Admin & Accounts Executive to support daily operations. This role combines administrative coordination with basic accounting duties, including handling customer job orders, invoicing, and supplier payments.

Key Responsibilities

Administrative & Operations Support:

• Manage front-desk duties, including attending to customer enquiries (walk-in / phone / WhatsApp)
• Prepare and process job orders, service records, and invoices
• Coordinate with mechanics on job status and update customers accordingly
• Maintain proper documentation of vehicle service history and records
• Schedule service appointments and manage daily workflow
• Liaise with parts suppliers on orders, deliveries, and pricing
• Monitor and maintain stock records for spare parts and consumables

Accounts Duties:

• Issue invoices, receipts, and follow up on outstanding issues
• Record daily transactions and perform data entry into accounting system
• Assist with bank reconciliation and petty cash management
• Support month-end closing and basic reporting

Requirements

• 1–2 years of relevant experience preferred (experience in automotive/workshop environment is a plus)
• Basic accounting knowledge (AP/AR)
• Proficient in Microsoft Office and accounting software
• Good communication skills, able to interact with customers and workshop staff
• Organized, detail-oriented, and able to multitask in a fast-paced environment
• Comfortable working in a workshop setting

Additional Information

• Work location: Kranji area
• 5.5-day work week (Monday–Friday + half day Saturday)
• Friendly and team-oriented work environment
• Salary commensurate with experience

Jayxen Ong | EA Licence No: 24C2176 | Shiny People HR Consultancy Pte. Ltd. | Registration No: R24121542

Responsibilities:

• Develop and maintain production schedules; update ERP/MRP systems and communicate changes across teams.
• Manage batch production records (BPRs), ensuring accurate documentation, data entry, and audit readiness.
• Verify production and quality records for completeness and compliance.
• Monitor inventory levels, coordinate material issuance, and support stock counts and reconciliation.
• Prepare shipping documents such as bills of lading, manifests, and COAs and coordinate deliveries with warehouse, carriers, and customers.
• Track shipments and handle basic customer inquiries.
• Compile production reports and support daily operational communications.
• Manage procurement of operational and office supplies.
• Support payroll processing through timekeeping data entry.
• Assist with onboarding and general administrative tasks.

Requirements:

• Minimum 2 years’ experience in administrative, planning, or logistics roles within manufacturing or regulated environments.
• Proficiency in Microsoft Office, especially Excel for data analysis and reporting.
• Experience with ERP/MRP systems such as SAP, Oracle, or NetSuite.
• Knowledge of GMP and basic food safety principles.
• Familiarity with HACCP and traceability requirements is an added advantage.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

[Job ID: 1505106]

Responsibilities:

• Provide comprehensive administrative and operational support to the Business Development team
• Liaise with dealers and hirers on all auto financing–related matters
• Evaluate and process loan applications, ensuring accuracy and completeness prior to approval
• Coordinate loan disbursement and ensure all approval conditions are fulfilled
• Handle customer and dealer enquiries on loan status, financing options, and post-approval matters
• Support credit management activities related to financing portfolios
• Assist with COE renewal, insurance enquiries, and related operational matters

Requirements:

• Minimum 1–2 years of experience in auto financing, loan processing, or credit evaluation

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Key Responsibilities:

Admin (Primary Role – Aircon Coordination):

• Handle customer enquiries (WhatsApp, calls, email)
• Arrange and coordinate servicing and installation schedules
• Assign daily jobs to technicians and monitor job progress
• Follow up with customers on appointments and job completion
• Track and manage service contracts and renewal dates
• Maintain job records, customer database, and service history
• Prepare and send quotations and job confirmations
• Coordinate with technicians and internal team for smooth operations

Finance (Secondary Role):

• Issue invoices and follow up on payments
• Perform basic data entry for accounts (AP/AR)
• Assist with simple bookkeeping and record keeping
• Liaise with external accountant when required

Requirements:

• Experience in admin / coordinator / scheduling role preferred
• Basic accounting knowledge is an advantage
• Strong communication skills (WhatsApp & phone coordination)
• Well-organized and able to handle multiple tasks
• Able to work independently in a WFH environment
• Responsive and able to handle fast-paced coordination work

Working Arrangement:

• Monday to Saturday
• Mostly Work From Home (WFH)
• Required to report to office when necessary
• Must be responsive during working hours

We are seeking an efficient and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to work in a fast-paced environment.

Responsibilities:

• Answer and direct phone calls and emails

• Organize and schedule appointments

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Order office supplies and research new deals and suppliers

• Perform other duties as assigned by the supervisor

Requirements:

• Open to any age, including senior citizen

• Secondary 4 or equivalent

• 1-3 years of work experience as an Administrative Assistant or similar role

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office and other relevant software

• Ability to work independently and in a team environment

• Ability to multitask and prioritize effectively

• Ability to maintain confidentiality and discretion

[Job ID: 1131576]

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding/offboarding, leave administration, and payroll coordination
• Handle Work Pass applications, renewals, and cancellations via EP Online
• Maintain and update employee records in compliance with local employment laws and company policies
• Coordinate staff training, performance evaluations, and welfare activities
• Advise management on HR policies, manpower regulations, and MOM compliance matters
• Manage office administration, vendor contracts, and office supplies
• Support compliance and audit documentation
• Attend meetings with headquarters, prepare meeting notes, and ensure follow-up actions
• Liaise with building management and external service providers
• Assist with basic safety, health, and CSR-related coordination
• Support internal and external communication, including visitor and event arrangements

Requirements

• Minimum 3–5 years of HR and administrative experience in a similar role
• Experience in training and sharing knowledge on compliance and regulatory matters
• Comfortable with office admin duties
• Strong knowledge of Singapore Employment Act and local HR practices
• Proficient in MS Office (Excel, Word, PowerPoint)
• Proficiency in Japanese for liaising with Japanese-speaking stakeholders and headquarters
• Independent, organized, and able to handle confidential information with integrity
• Experience in SMEs or manufacturing/trading companies is an added advantage
• Mandarin language proficiency is an advantage for liaising with Mandarin-speaking stakeholders
• Familiarity with SAP Hana is an added advantage

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name:  Kota Baba

EA Personnel Reg. no.: R22106801 

EA License no.: 07C5771

Job Description

• Industry/ Organization Type: Education (Dance Academy)
• Position Title: Admin Assistant/Admin Officer
• Working Location: East Coast/Toa Payoh
• Working Hours: 5 days (9.00 am-6.00 pm/2.00 pm-9.30 pm)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide customer service, including answering questions.
• Handle admin tasks like course sign-ups, tracking attendance, and maintaining student records.
• Take care of accounting tasks such as billing, daily sales tracking, and issuing refunds.
• Organize documents and maintain files in order.
• Manage daily office needs and track inventory to ensure supplies are always available.
• Help organize and run company events.
• Carry out other ad-hoc tasks.

APPLY NOW!!!

• Minimum GCE O level/NITEC
• Minimum 1 year of experience in admin role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #66285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781