Total 332 workforce administration job vacancies in Singapore

Job Description:

• To review and ensure the sales process for 3rd party products are conducted according to internal guidelines and MAS regulations.
• Client onboarding (Client Risk Scoring, and Name Screening) and to document the rationale/investigation findings
• Complete background checks and prepare case file (includingcorroboration against internal thresholds) for review by 2nd line as required
• Corroborate Source of Funds ("SOF") and Source of Wealth ("SOW") for High-Risk Customers ("HRC") for recommendation and approval.
• Coordinate between business units and Compliance department for AML matters
• To support PFA Operations and IT on daily BAU matters, besides the above as requested by the HOD.

Requirements:

• Some knowledge of AML and Financial Crimes.
• Some knowledge in Insurance / Unit trusts.

Kindly apply online or send your application to andylee@talentedge.com.sg

EA: 15C7572

ID: R1547641

BUTLER is seeking a capable and driven HR Administration Officer to support Human Resources operations, recruitment, and organisational initiatives across the company.

This role offers direct exposure to HR execution, recruitment strategy, stakeholder engagement, and internal coordination within a structured and standards-driven organisation.

Key Responsibilities

- Manage and optimise job postings across multiple recruitment platforms

- Maintain a structured and up-to-date database of applicants

- Screen candidates, coordinate interviews, and manage communications professionally

- Support interview processes and candidate selection decisions

- Handle onboarding, offboarding, and employee lifecycle documentation

- Assist with HR operations, payroll coordination, and policy implementation

- Support planning and execution of career fairs, events, and internal initiatives

- Manage communication with external partners, institutions, and agencies

- Leverage digital tools to improve HR workflows and operational efficiency

Requirements

- Strong organisational and time management skills

- Clear and professional written and verbal communication

- Resourceful, proactive, and detail-oriented mindset

- Comfortable working with digital tools and systems

- Able to work independently and within a team

- Diploma / Undergraduate / Fresh Graduates welcome

What We Offer

- Exposure to real-world HR and organisational strategy

- Hands-on experience in recruitment and partner engagement

- Opportunity to work with modern HR systems and tools

- Clear progression pathway

- Hybrid work arrangement

- Structured and professional environment

Get started with BUTLER® today.

This role offers an exciting opportunity to support and lead a high‑performing Corporate Secretarial team delivering services to the Luxembourg Fund CS & CoSec function. Working closely with the Manager – Fund Corporate, you will help drive service excellence by overseeing complex client work, monitoring KPIs, and ensuring quality and timeliness across deliverables. You will play a hands‑on leadership role, guiding, coaching, and developing team members while fostering a culture of continuous improvement. Ideal for candidates who enjoy combining technical expertise with people leadership in a global, collaborative environment.

What you'll do

• You’ll oversee corporate secretarial service delivery for Lux Fund clients in line with SLAs, ensuring accuracy, quality, timeliness, and adherence to all applicable procedures, laws, regulations, and risk controls.
• You’ll monitor, review, and support the Indian Cosec teams by addressing quality and timeline issues, managing escalations with cluster counterparts, and ensuring consistent compliance with agreed standards.
• You’ll coach and develop team members through technical and non-technical guidance, structured feedback on deliverables, and endorsement to appropriate learning and development initiatives.
• You’ll act as a key stakeholder partner by maintaining effective communication, managing crucial conversations, building strong relationships, and developing specialist knowledge of designated client requirements, SOWs, and SLAs.
• You’ll support governance and reporting by validating client requirements, assisting with compliance reporting and root-cause analysis, enforcing process standards, maintaining accurate client databases, and tracking and reporting KPIs.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Join our Lux Fund Corporate Secretariat (FCS) team and play a vital role in supporting international fund structures and global clients based in Luxembourg. In this role, you’ll coordinate day‑to‑day corporate secretarial and administrative activities, ensuring client entities remain compliant and in good standing at all times. You’ll work closely with experienced teams in Luxembourg, gaining exposure to complex client structures and cross‑border operations. This is an excellent opportunity for someone looking to grow their career in a dynamic, international professional services environment.

What you'll do

• You’ll provide end-to-end corporate secretarial support to the Lux Fund CS & Cosec team in line with SLAs, acting as the main point of contact for complex clients, audits, onboarding, and day‑to‑day operational matters.
• You’ll prepare, finalise, and review complex board packs, board and shareholder meeting documentation, and minutes, including reviewing work completed by junior team members.
• You’ll manage regulatory, compliance, and risk-related activities, including RCS, RBO, UBO documentation, Compliance File Reviews (CFRs), transaction monitoring, bank account openings, and adherence to all legal and regulatory procedures.
• You’ll coordinate closely with Luxembourg FCS and Payment teams to ensure accurate and timely execution of payments, deliverables, and client requests with a strong focus on quality and controls.
• You’ll lead and collaborate with a small sub-team, communicate effectively with multiple stakeholders, build strong working relationships, develop client-specific expertise, and actively pursue your own professional growth while minimizing operational risk.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Join our Lux Fund Corporate Secretarial & CoSec team in a role that offers hands‑on exposure to complex international clients and cross‑border collaboration with our Luxembourg operations. You’ll play a key part in delivering day‑to‑day corporate secretarial and administrative support, ensuring client entities remain compliant and in good standing. This role provides the opportunity to work on sophisticated structures, support process reviews and ad‑hoc assignments, and grow your expertise within a global, high‑performing organization.

What you'll do

• You’ll provide end-to-end corporate secretarial support to Luxembourg Funds under agreed SLAs, including board and shareholder meetings, finalizing and reviewing complex board minutes and packs, and supporting audit processes.
• You’ll act as a key point of contact for complex clients, manage daily operations, assist with client onboarding, and ensure timely, high‑quality delivery of requests from the Lux FCS team.
• You’ll prepare and review regulatory and compliance documentation (RCS, RBO, UBO), conduct transaction monitoring, review Compliance File Reviews (CFRs), and oversee bank account opening documentation.
• You’ll coordinate closely with the Lux FCS and Payments teams on payment processing, ensuring controls, monitoring, and regulatory adherence to minimize operational and compliance risk.
• You’ll manage and support a small team of junior members (up to three), maintain effective stakeholder relationships, develop client-specific expertise, and pursue continuous professional development while strictly following policies, laws, and regulations.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Job Summary

Manage and organize project documentation and administrative tasks to support project teams. Coordinate meetings, track timelines and expenditures, and facilitate communication among stakeholders to ensure smooth project operations.

Responsibilities

• Organize and maintain project documentation, records, and correspondence to ensure accurate and accessible information
• Prepare reports, presentations, and meeting agendas to support project communication and decision-making
• Schedule and coordinate meetings, site visits, and project milestones to align team activities and deadlines
• Record, distribute meeting minutes, and follow up on action items to ensure timely completion of tasks
• Track project timelines and deliverables to support project progress monitoring
• Serve as the primary contact for internal and external stakeholders on administrative matters to facilitate effective communication
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation flow
• Facilitate information exchange among project team members to enhance collaboration
• Process invoices, expense claims, and purchase orders related to project operations to maintain financial accuracy
• Monitor and track project-related expenditures and maintain financial records for budget control
• Manage calendars and appointments for team members to optimize scheduling efficiency
• Ensure compliance with company policies and procedures in all administrative activities to uphold standards

Required competencies and certifications

• Bachelor's Degree with 3-6 years of relevant working experience
• Proficient in MS Office (Excel, Word, PowerPoint) to produce and manage project documentation and reports
• Strong communication skills to effectively liaise with stakeholders and team members
• Strong organizational skills to manage multiple administrative tasks and project timelines
• Ability to work independently with minimal supervision to ensure task completion
• Flexibility to work on a shift basis and weekends as required

Preferred competencies and qualifications

• Positive working attitude and ability to collaborate effectively as a team player

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Executive, Student Services Centre and Admissions in the Office of Academic Administration & Services.

The Student Services Centre (SSC) delivers high-quality, integrated services that support students from admission through graduation and beyond. We are looking for a motivated and service-oriented individual to join our SSC. The successful candidate will play a key role in supporting students and alumni by delivering efficient, accurate and high-quality services.

Responsibilities

You will oversee a comprehensive suite of student-facing services, ensuring seamless operations, high service standards, and a consistently positive experience for students, alumni, and faculty. You will lead process improvements, champion service innovations, and guide the team to deliver accurate, timely, and student-centric solutions across admissions, scholarships, financial assistance, insurance schemes, and other key service areas.

• Attend to a wide range of student and alumni enquiries via counter, email and phone, providing timely and accurate assistance.

• Deliver quality frontline services such as fee collection, issuance of status letters, and replacement of certificates and transcripts.

• Process payments received via bank transfer and at the SSC counter, and update records in the SAP system.

• Maintain and update SSC-related information in the NIE Student Portal.

• Support student admissions and matriculation exercises, including student pass processing, student concession card applications and document verification.

• Support the SSC Manager in preparing the SSC annual budget.

• Assist the Budget Manager with departmental budgeting matters.

• Participate in ad hoc projects and initiatives.

• Undertake any other duties as assigned.

Requirements

• A Polytechnic Diploma.

• At least 3 years of relevant experience in providing a broad range of student services within a university or similar educational environment.

• Service-oriented, with a strong passion for delivering excellent customer experiences to students and alumni.

• Excellent interpersonal and communication skills, with the ability to build and maintain positive working relationships.

• Strong organisational skills with the ability to multi-task, prioritise effectively, meet deadlines, and produce accurate, high-quality and detail-oriented work.

• Possess strong analytical and problem-solving abilities, with sound judgement and the ability to make timely decisions.

• Proficient in Microsoft Office applications

• Experience with process automation or Robotic Process Automation (RPA) tools will be an advantage.

• Demonstrates professionalism, discretion, and adherence to institutional policies and confidentiality requirements.

• Able to support overtime duty once a week; flexibility to adapt to varying work schedules is required.
  

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus.  This is subject to the availability of seats.

Company Overview

4S is a Social Service Agency in Singapore dedicated to helping the sick and less fortunate. Established in 1996, it provides holistic, quality services with compassion, commitment, integrity, and professionalism. Visit http: //www.4s.org.sg/

Job Summary

You will support HR operations across multiple service centres by managing HR administration, maintaining accurate records, updating HR systems, and coordinating recruitment activities.

Responsibilities

• Maintain accurate employee records, attendance, and leave data to ensure compliance and operational efficiency
• Prepare HR documents such as contracts and renewal letters to support workforce management
• Update and maintain HRMS data to ensure current and reliable HR information
• Coordinate recruitment activities, including job postings and interview scheduling, to facilitate timely hiring
• Maintain training records and track compliance to support employee development and regulatory adherence
• Assist in compiling HR reports and data to inform decision-making and monitor HR metrics
• Support vendor coordination and general HR administrative tasks to ensure smooth HR operations

Required competencies and certifications

• Diploma in HR, Business Administration, or equivalent qualification
• 2–4 years of experience in HR administration demonstrating meticulousness and organisational skills
• Ability to handle confidential information with discretion and professionalism

Preferred Competencies and Qualifications

• Familiarity with HR systems (e.g. JustLogin or similar HRMS)
• Experience in handling HR administrative processes in a multi-site or service environment
• Basic understanding of Singapore employment practices (leave, contracts, documentation)
• Strong attention to detail and accuracy in handling records
• Good coordination and communication skills
• Able to handle confidential information with discretion
• Proactive and able to follow through tasks independently

Other Information

• Experience in the social service, healthcare, or community care sector will be an advantage
• Able to support multiple stakeholders across different locations
• Comfortable with administrative and process-driven work
• Immediate or short notice candidates preferred

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/ExecutiveSenior-Executive-%28Student-Services-Administration%29/32113-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

The selected individual is required to assist with the educational mission of the Department of Biomedical Engineering (BME), specifically in the areas of graduate studies (lifelong learning programmes and graduate research programmes) as well as certain areas of undergraduate studies (student exchange programme and other student matters).

The required responsibilities include:

•    Lifelong learning programmes: end-to-end management of existing and new graduate certificates and executive certificates programmes.
•    Graduate research programmes: handling student applications (2 intakes per year), interviews, offers, and scholarship matters. Organize orientation talks and other event related to graduate research programmes.
•    Undergraduate Student Exchange Program (SEP): mapping requests, credit transfers, and marks verification.
•    Other student matters. During peak periods, a helping hand may be needed for other student matters that may include answering student queries or organize special events.

Qualifications

•    At least a bachelor’s degree with relevant experience.
•    2 years of relevant experience preferred. 
•    Demonstrates proactive behaviour and multi-task ability. 
•    Values teamwork and able to work independently as required.
•    Strong written and spoken communication skills.
•    Service-oriented. 
•    Effective oral and written communication skills. 
•    Proficient with Microsoft skills.
•    Open to fixed-term contract.

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

1. Office & Facilities Management

• Oversee day-to-day office administration and operations

• Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable)

• Liaise with landlords, property management companies, vendors, and service providers

• Ensure office premises comply with safety, cleanliness, and regulatory standards

2. Administrative Operations

• Develop and implement administrative policies, procedures, and systems

• Maintain proper documentation, filing systems, and company records

• Handle procurement of office supplies and assets; monitor inventory

• Manage contracts, service agreements, and renewals

3. Management Support

• Provide administrative and logistical support to senior management / directors

• Coordinate meetings, schedules, and internal communications

• Assist management in handling confidential and sensitive matters

4. Staff & Resource Coordination

• Supervise and guide administrative staff (if applicable)

• Coordinate company accommodation, transportation, and staff facilities

• Support onboarding and offboarding logistics in coordination with HR

5. External Liaison & Communication

• Act as the main point of contact for external parties (vendors, authorities, building management)

• Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers)

6. Budget & Cost Control

• Prepare and manage the administration budget

• Monitor expenses and implement cost-control measures

• Review vendor quotations and recommend cost-effective solutions

7. Compliance & Risk Management

• Ensure compliance with company policies and applicable regulations

• Identify administrative risks and propose preventive measures

• Support internal audits and management reviews when required

Job Description & Requirements

Roles & Responsibilities Responsibilities: ·

1. Site coordination
2. briefing of workers and report work progress.
3. Supervise work and safety.
4. Pick up and drop workers/materials to the workplace.
5. Responsible for coaching the workers aware of and familiar with the proper way of operating the equipment and materials.
6. Produce reports and meet regularly with the operations manager to discuss the provisions and effectiveness of the service.
7. Perform regular safety and maintenance checks.
8. Pick up and send workers to the Dormitory

Requirements:

1. Able to work well with others as a competent team and team leader.

2. Able to understand and write simple English.

3. Approachable and helpful attitude.

4. Physically fit.

5. Able to work flexible hours, night shift and Sundays if required

6. Class 3 License Required

7. Must have Any Diploma Or Degree

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Assistant Executive Officer (1-year contract) at our General Administration, Finance Office.

Main Roles and Responsibilities 

In this pivotal role within the General Administration function, you will support the smooth day-to-day operations of administrative and procurement services across the organisation. You will play a key role in ensuring efficient frontline services, financial processes, and administrative coordination, contributing to a well-organised and responsive operational environment.

The key responsibilities of the incumbent include managing the reception counter and handling public telephone and walk-in enquiries, while maintaining the overall upkeep of the reception area. You will support procurement and vendor management processes, including preparing Purchase Requisitions, Purchase Orders, and Payment Vouchers, processing invoices, tracking approvals, liaising with suppliers, and ensuring compliance with procurement policies. You will also oversee mail and courier operations, ensuring timely sorting and distribution of incoming and outgoing correspondence across campuses.

In addition, you will coordinate hotel accommodation arrangements for guests and artists-in-residence, including rate negotiations and payment processing, and manage administrative duties such as name card printing and preparation of payment vouchers for utilities, subscriptions, and services. You will support vendor performance tracking and undertake other ad-hocresponsibilities as assigned by the supervisor to ensure the overall effectiveness of the Finance and administrative functions.

Requirements & Qualifications

• You should possess minimally a Diploma in Business Admin, Finance, or a related discipline.
• Proficiency in Microsoft Office applications is required, with experience in accounting software considered an added advantage.
• To excel in this role, you should be meticulous with a strong attention to detail and the ability to manage tasks accurately.
• A team player with good communication and interpersonal skills to collaborate effectively with stakeholders is essential.
• The ability to demonstrate a systematic and responsible approach to work, with the ability to maintain accuracy in financial and administrative processes.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.

Overview

Microsoft Innovation Hub empowers customers to overcome their business challenges through innovative engagements that integrate multiple areas of expertise. We drive AI transformation by leveraging evolving needs and emerging business opportunities. As the future of technologists and enterprise technical sellers, we guide customers from envisioning solutions to implementation. We deliver the Microsoft value story through immersive experiences, strengthening customer trust through deep engagements in exceptional environments. 

As a Solution Engineer in the Microsoft Innovation Hub, you will merge business and technical requirements to craft comprehensive solutions, working seamlessly with various stakeholders. You will conduct discovery sessions to understand customer needs and provide strategic recommendations and best practices tailored to their specific needs. Implementing robust AI transformation solutions and optimizing the integration of various technologies and services will be key aspects of your role. Additionally, you will leverage consultancy skills to foster collaboration among technical resources and stakeholders, ensuring alignment and effective teamwork. This role is Microsoft onsite only.  

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Delivering customer engagements: Prepare and deliver technical engagements including strategy sessions, envisioning workshops, architecture design sessions and rapid prototyping to demonstrate key capabilities, validate against identified risks and finalize technology choices. 

• AI Transformation Leadership: Be the trusted voice within the business and for customers on the latest AI platform and technology trends, guiding their transformation journeys. By prioritizing AI use cases through design thinking workshops, you will lead these journeys effectively. You will be a valued contributor to Microsoft’s strategy in your area, ensuring the Hub is proactively aligned with the right customers to drive real impact. 

• Strategic Vision and Planning: Own and execute a clear strategic vision for AI transformation initiatives on a set of targeted accounts, aligning with organizational goals and customer needs by collaborating and orchestrating cross-functional teams.   

• Solution Design and Architecture: Develop comprehensive solution architectures based on patterns and practices that are tied to customer requirements and ensure that solutions are scalable, secure and optimized for performance. By utilizing consultation skills, you will uncover and prioritize opportunities, ensuing solutions are addressing real customer needs. 

• Cross Platform Collaboration: Adopt a holistic approach to integrate capabilities across the entire cloud platform, identifying synergies and optimizing cross-platform integration. You will work with your peers and stakeholders to make the Innovation Hub the home of Cross Solution AI Transformation. 

• Technical Depth: Maintain and grow expertise in creating business value on top of the business applications including sales, services and marketing and Microsoft 365 platform, including deep knowledge of Microsoft Copilot to support AI transformation initiatives. Stay updated with the market trends and collaborate with the technical communities. 

• Technical Sales and Sales Leadership: Act as a strategic change agent within the business to shape Microsoft's programs and engineering offerings. Lead the creation of scalable, field-relevant assets through internal communities. Champion Hub engagement success by connecting technical capabilities to sales opportunities and serving as a trusted voice with sales leaders and account teams. 

Qualifications

Required (RQs) 

• 8+ years of technical pre-sales or technical consulting experience 
• OR Bachelor's Degree in Computer Science, Information Technology, or related field AND 8+ years of experience 
• OR equivalent experience 

 Preferred Qualifications (PQs)  

• Enterprise Architect Experience: Proven experience as an Enterprise Architect, designing and implementing large-scale, complex solutions that align with business goals and technical requirements. Ability to integrate various technologies and platforms to create cohesive and scalable architectures. 

• Consultative Selling: Proven experience in a consultancy role, providing expert guidance and strategic recommendations to customers. Ability to navigate complex technical landscapes and deliver tailored solutions that meet specific customer needs. 

• Strategic & Structured Facilitator: Validated customer experience in requirements capture; prioritization; capturing evidence and impact to quantify business value; issue, risk and constraint identification with a focus on strategic goals and outcomes. 

• AI Solution Design Experience: Expertise in designing architectures, building, and deploying AI solutions with Microsoft 365, primarly Microsoft Copilot. Experience with cloud and hybrid infrastructures, adjacent technologies, architecture designs, migrations, and industry standards. Understanding of AI related Azure services. 

• Certification in relevant technologies or disciplines 

• Azure Certifications:  

1. AI-102 Azure AI Engineer Associate or ​ 

2. PL-600 Power Platform Solution Architect Expert  

3. or other domain-relevant certifications from different vendors 

• Design Thinking: Proven experience of delivering design thinking; ‘ideation’; or similar context analysis / problem framing.   

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Company Introduction
Aviation One Pte Ltd is a premier aircraft management and flight support provider headquartered in Singapore. We specialize in the management and operation of private jets, delivering tailored aviation solutions to our clients.

We are currently seeking a dedicated Crew Training Administration Executive to join our growing team. In this role, you will oversee crew training schedules, maintain compliance records (including licenses and recurrent training), coordinate with training providers, and ensure alignment with aviation regulations such as EASA, FAA, SMAR, and CAACI.

Job Description
The Crew Training Administration Executive is responsible for the scheduling, documentation, and regulatory compliance of flight crew training. This includes managing crew records (licenses and recurrent training), booking training facilities, maintaining databases, and ensuring adherence to aviation safety standards (e.g., EASA, FAA, SMAR, CAACI) to guarantee crew readiness at all times.

Key Responsibilities

• Training Coordination: Plan, schedule, and arrange initial and recurrent training for flight crew, including booking training facilities.
• Record Maintenance: Maintain accurate and up-to-date training records and crew documentation in both digital systems and physical files, ensuring full regulatory compliance.
• Data Management: Ensure accuracy and integrity across all training systems and databases.
• Compliance Control: Monitor license expirations, safety training deadlines, and recurrent training requirements to meet all regulatory obligations.
• Communication: Act as the main point of contact between crew members, instructors, and the planning team regarding training schedules.
• Reporting: Prepare reports and documentation related to training activities.
• Onboarding Support: Compile training packs and required documentation for new hires.