Total 102 Senior Executive workforce administration job vacancies in Singapore

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Administrative Tasks:

• Diary Management: Manage schedules,appointments, and meetings for senior executive.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas,minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
• Trainer Management: Manage trainer scheduling and documentation.
• Post-Programme Documentation: Generate certificates and prepare post programme deliverables.
• External Stakeholders Liaison: Coordinate with external suppliers for services, products.
• Online Order Management: Handle orders and customer enquiries from online platforms.
• Office Administration: Prepare necessary paperwork and office documents when required.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and Business admin roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Company Profile

State Bank of India (SBI) a Fortune 500 company, is an Indian Multinational, Public Sector Banking and Financial services statutory body headquartered in Mumbai. The rich heritage and legacy of over 200 years, accredits SBI as the most trusted Bank. SBI Singapore (SBIS) has 5 retail branches, 19 SBIS ATMs and over 200 ATMs via the shared island wide ATM5 network.

SBIS has a suite of retail banking products which complement its existing corporate banking products thus enabling us to service both individual and corporate customers. In Commercial and wholesale banking, our areas of operation include ASEAN, South East Asia and South Asia.

SBIS leverages on its extensive international network of branches to offer a wide range of Import/Export Trade Finance Services, in both Singapore Dollar and foreign currencies to facilitate the business needs of customers.

Responsibilities
Daily rollover of loans:

• Rollover tickets (accounts allocated as on date)
• Preparation of Funds Positioning sheet (daily)
• To record in the relevant Borrower’s loan register the loan rollover details
• To record transaction in the Loan register
• Checking interest / instalment debit in Nostro, if not to check with systems or pass the necessary entries to rectify the error
• Change interest rates and rollover details in Finacle
• To check if correct interest / instalment has been received in the Nostro statement, if not to follow up with Borrower or Agent through mail or telephone accordingly. To record in register if funds received
• To prepare advice to Borrower for next rollover period
• For loans as the Agent or Nodal Branch, to prepare all of above and also prepare interest / instalment payments (MT202) and all relevant advices to participants

Disbursements (both new and existing)

• In Finacle: setting of limits, creation of loan account, disbursement of loan
• Assisting Credit officers in preparation of approval note for disbursement to SVP(CA) /CEO
• Assisting Credit Officers in sending confirmation messages to Agent banks on disbursements
• To prepare Financial payment messages (MT103/MT202) and other non-financial messages (MT199/MT299/MT999) through Finacle.
• For loans as the Agent or Nodal Branch, prepare all relevant advices to participants.

Others

• Preparation of advices to Borrowers or participating Lenders for disbursements, rollovers and all loan operation matters
• Assisting Credit Officers in follow up on payment i.e. sending reminders and calling Borrowers
• Recording all system postings made and advices sent in relevant backup registers
• Preparation and posting of all other loan related payments (fees, remittances, expenses, current account maintenance)
• Posting and recording of various fees and payments due upon receipt and checking if proper
• Data extraction for various reports/returns to be submitted within the branch, IBG, MAS and Auditors.
• Filing of relevant documents in respective Borrower’s files
• Opening of new credit files when necessary
• Packing files to warehouse
• Preparation of audit confirmations requested by Auditors and Borrowers
• Maintenance of Drawing Power for loan accounts in system
• CCDP/CISLA data checking. Checking MIS site
• MAS 610 Data checking
• Generating Country Risk return and checking
• Checker of daily transactions in Finacle
• Interest Test check
• Assisting the Credit officer in checking correctness of data in calculating branch ECL figures.

Perform any other duties assigned by supervisors to support operational requirements.

Requirements:

• Diploma or Degree in Banking & Finance, Business Administration or a related discipline
• Minimum 2 years of relevant work experience
• Proficient in Microsoft Office applications (Outlook, Excel, Word & PowerPoint)
• Detailed-oriented and meticulous
• Strong written and verbal communication skills
• Able to commit to the full 4-6 months contract period

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

The Senior / Executive (Training) supports the effective delivery of both the professional and community training programmes by overseeing end-to-end training administrative operations. This role ensures that WSQ and SSG-funded courses, as well as community programmes are administered accurately, efficiently, and in compliance with regulatory requirements.

Duties and Responsibilities:

1. Training Administration and Operations

Supports the coordination of end-to-end logistics for community and professional training programmes.

Supports the smooth class administration ie enquiries, registration process, withdrawals, learners’ e-learning on LMS, attendance tracking, and post-training follow-up.

Supports with scheduling, venue booking and set up, manpower allocation, and training materials preparation, and refreshments

Adherence to training-related budgeting, expense tracking, procurement and payment procedures.

2. Stakeholder Engagement

Serves as one of the key points of contact for learners, organisations, and community partners on training-related matters

Liaises with trainers, facilitators, clients and participants to ensure smooth training operations.

Support assignment offacilitators strategically based on participant profiles and training needs.

Provides timely communication, logistical support, and post-session feedback to trainers and facilitators, as needed.

3. Quality Assurance & Compliance

Supports the administration of WSQ/ SSG-funded/ AIC-funded courses in accordance with SkillsFuture Singapore(SSG) requirements and internal SOPs.

Maintains accurate records and documentation in the Training & Learning Management System (TLMS) andAgency sharepoint.

Maintains up-to-date knowledge of funding guidelines and SSG requirements for operational compliance and audit readiness.

Maintains adherence withinternal finance process, external audit requirements and data protection standards.

4. Process Management/Improvement

Work with the Manager (and/or Senior Executive) to review and refine workflows and SOPs for greater efficiency.

Contributes to digitisation or system enhancements of administrative tasks.

Supports the generation of reports and insights for programme evaluation and funder reporting.

Documents and adheres to best practices to build team capacity.

5. Team and Cross-functional Collaboration

Works closely with other departments of the Agency to ensure smooth delivery of the training programmes.

Supports other agency-related projects as recommended by the Manager or Deputy Director.

TELE me at @jacechooo or WA me at https://wa.me/+6582976283 NOW!
Interested candidates please submit your resume to jacechoo@recruitexpress.com.sg

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

• System Management and Maintenance

• Ensure the integrity, accuracy, and availability of data across all systems.

• Data Analysis and Reporting

•  Work with stakeholders to identify and document reporting requirements.

• Process Improvement

• Identify opportunities to optimize and automate business processes.

Requirements:

• Bachelor Degree or Diploma holder with 1 yr of working experience in Workforce Management

• Understanding of MIS Support, performance insights in Contact Center environment

• Ability to work with stakeholders

• Good communication skills

COMPANY'S BRIEF INTRODUCTION

NYK Group South Asia Pte Ltd (NGSA) is part of the NYK Group. NGSA is the Regional Management Office (RMO) that oversees group management and governance of all NYK Group companies in the South Asia and Oceania region.

The NYK Group, headquartered in Japan, is one of the world's leading transportation companies. NYK’s business portfolio spans many fields, including liner, logistics, automotive, dry bulk, energy, real estate, and cruise businesses.

The NYK Group is promoting growth strategies with ESG at the core, based on the Group's mission statement of "Bringing value to life" and a new corporate vision for 2030, which reads, "We go beyond the scope of a comprehensive global logistics enterprise to co-create value required for the future by advancing our core business and growing new ones."

Job Title: Administration Executive (1-year Contract)

Job Summary:

We are seeking an agile and results driven Executive to join our Planning-HR-Admin Department of Corporate Division. This role is well suited for candidates with at least 3 years of experience.

The primary responsibility of this role is administrative support, including administering employee training, awards, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including handling housing and tenancy-related matters; and oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Key Responsibilities:

Administrative support

Support for administrative operations, including administering employee training, long‑service awards, managing corporate card and air travel bills, and driving digitisation initiatives to improve efficiency.

Support for expatriates on international assignments in handling housing and tenancy agreements.

Oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Qualifications:

• Bachelor’s degree in Business Administration, or related field.
• At least 3 years of experience in administration roles or related roles. Fresh grads are welcome to apply.
• Excellent written and verbal communication skills.
• Strong coordination and organisational skills,with the ability to manage multiple tasks and stakeholders effectively.
• Ability to think independently, take initiative, and work both independently and collaboratively in a fast-paced environment with attention to details.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Adaptability and a willingness to learn new tools and processes.

Customer Support

Logistics and Supply Chain Support

Support in General Administration Activities

Customer service oriented

Able to do multitasking

Excellent in computer skills

Excellent in communication skills

Duties & Responsibilities:

Customer Service and Sales Support

-Provide assistance to customers, address inquiries and issues, and support the sales team to enhance customer satisfaction and drive sales.
-Samples processing
-Issuance of Purchase Contract, Sales Contract, PFI, Commission orders
-Payment collections

Logistics and Supply Chain Support
-Shipping Documents
-Products brochure, Specifications, Certifications and others

Admin and travel desk

-Handle day-to-day administrative tasks and manage travel arrangements, including bookings, itineraries, claims processing, meetings and related coordination for staff.

Position Title: HR & Admin Executive

Working Location: Bukit Timah, Singapore
Working Days: Monday – Friday (5 Days)
Working Hours: 8:00 AM – 5:00 PM
Salary: Up to SGD 4,500

Job Responsibilities

Human Resource Functions

• Manage employee lifecycle processes, including onboarding, offboarding, confirmation, and employee documentation

• Maintain and update employee records, HR files, and documentation in an accurate and timely manner

• Support recruitment activities, including job postings, interview coordination, and candidate communication

• Prepare HR-related documents such as employment contracts, letters, and forms

• Coordinate staff attendance, leave administration, payroll submissions, and employee claims

• Ensure HR processes and documentation are aligned with company policies and employment regulations

Administrative Functions

• Provide administrative support for daily preschool and office operations

• Maintain records, reports, and documentation for operational and compliance purposes

• Liaise with internal departments, vendors, and external stakeholders when required

• Coordinate procurement and inventory of office and preschool supplies

• Support scheduling, meeting arrangements, and administrative coordination

• Perform other HR and administrative duties as assigned

Requirements

• Diploma or Degree in Human Resource, Business Administration, or related discipline

• Minimum 2–3 years of relevant HR and administrative experience

• Prior working experience in a preschool environment is required

• Familiar with payroll coordination, leave administration, employee records, and HR documentation

• Proficient in Microsoft Office applications (Word, Excel, Outlook)