We’re Hiring: Marketing Executive & Personal Assistant to Chief Commercial Officer

We’re looking for a dynamic and highly organised individual to join our team in a unique role supporting our Chief Commercial Officer (CCO). If you enjoy working at the intersection of marketing, operations, and executive support, this role offers great exposure and growth.

Key Responsibilities

•⁠ ⁠Provide administrative and customer relations support to the CCO

•⁠ ⁠Manage marketing procurement matters for corporate needs

•⁠ ⁠Assist in planning and organising corporate and client events

•⁠ ⁠Conduct research and prepare reports/presentation materials as required

•⁠ ⁠Support ad-hoc projects and assignments directed by the CCO

Key Requirements

•⁠ ⁠Minimum Polytechnic Diploma or equivalent

•⁠ ⁠⁠Good command of spoken & written English

•⁠ ⁠Proficient in Zoom, Google Meet, and digital collaboration tools

•⁠ ⁠Resourceful, adaptable, and able to work independently with a strong sense of urgency

•⁠ ⁠Highly organised with strong multitasking abilities and excellent time management

•⁠ ⁠Comfortable working in a fast-paced, digitally-driven environment with frequent virtual coordination

•⁠ ⁠Able to commit to a 5-day in-office work week (9am – 6pm)

It would be a plus if you have:

•⁠ ⁠Basic skills in MS Office (Word, Excel PowerPoint, Outlook), Adobe Illustrator and Photoshop

•⁠ ⁠Prior administrative experience

If you’re proactive, detail-oriented, and thrive in a role where no two days are the same, we’d love to hear from you.

Key Responsibilities

• Manage and maintain the Director’s calendar, including scheduling meetings and appointments
• Coordinate internal and external meetings, including preparing agendas and minutes
• Handle correspondence (emails, calls, letters) on behalf of the Director
• Prepare reports, presentations, and documents as required
• Act as a liaison between the Director and internal teams, clients, and external stakeholders
• Follow up on tasks, deadlines, and action items
• Arrange business travel, including flights, accommodation, visas, and itineraries
• Handle sensitive information with a high level of confidentiality
• Maintain organized filing systems (both electronic and physical)
• Assist with personal matters when required (e.g., appointments, errands)
• Support event planning, meetings, and company functions
• Provide driving support for the Director, including attending meetings, site visits, and airport transfers
• Accompany the Director on local and overseas business trips when required
• Perform any other ad hoc duties as assigned by the Director

Requirements & Qualifications

• Diploma or Degree in Business Administration or related field
• Proven experience as a Personal Assistant / Executive Assistant, preferably supporting senior management
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Willing and able to travel for business trips as required
• Possess a valid Singapore Class 3 driving licence with a clean driving record and able to drive the Director when required

Only for PR and Singaporean.

Interested and suitable candidate kindly click quick apply. Resume will be routed to HR department. We regret that only suitable candidate will be notified.

Job Summary

We are seeking a highly organized and proactive Personal Assistant to provide full administrative and operational support to the Director. The ideal candidate will be able to handle confidential matters, manage schedules efficiently, and ensure smooth day-to-day operations. This role follows a 5-day work week and may require flexibility to work beyond office hours when necessary to support the Director’s schedule.

Key Responsibilities

• Manage and maintain the Director’s calendar, appointments, and meetings
• Coordinate internal and external meetings, including preparation of agendas and minutes
• Handle email correspondence, phone calls, and communication on behalf of the Director
• Arrange travel bookings, accommodation, and itineraries
• Prepare reports, presentations, and documents as required
• Assist in project coordination and follow-up on action items
• Maintain proper filing systems (both physical and digital)
• Liaise with internal departments and external stakeholders
• Handle confidential information with discretion and professionalism
• Perform ad-hoc duties as assigned by the Director

Requirements

• Diploma or Degree in Business Administration or related field
• Minimum 2–5 years of experience as a Personal Assistant / Executive Assistant
• Excellent organizational and time management skills
• Proficiency in Indonesia will be an added advantage, as the role may involve communication with Indonesian speaking clients and management
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of integrity and confidentiality
• Able to work independently with minimal supervision
  

*Additional Information:

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

We look forward to having you as a part of our Beverly Hotel Elements family!

Role: Recruitment Operations Assistant (Remote)

We are a fast-growing financial advisory team looking for a Recruitment Operations Assistant to support our expansion.

Key Responsibilities:

• Source candidates from job platforms (LinkedIn, Indeed, FastJobs)
• Conduct initial screening (script provided)
• Arrange interviews via booking system (Calendly)
• Send reminders and follow-ups to candidates
• Maintain candidate tracking sheet

Requirements:

• Strong English communication
• Organized and responsive
• Comfortable with messaging and scheduling tools

KPI:

• 5–10 qualified interviews booked per day

Working Hours:

• Flexible (aligned to Singapore time)

Compensation:

• Base + performance bonus per successful show-up

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information

Job Description & Requirements

-assist Director to coordinate and plan for business trips

-represent Director at certain business appointments

-coordinate and taking minutes during meetings

-assist in planning, coordinating and monitoring the execution of plans

-prepare claims, business purchases and expenses items

-assist in providing vocational and product training internally & Externally

-recruit and conduct basic interview for company HR requirements

-occasional personal errands

-Class 3 License

-Ability to travel occasionally

-Independent, Fast Learner, Responsible

-Able to handle sense of authority and have sense of leadership

Salary negotiable based on experience and ability of candidate.

Job Summary

We are seeking a highly organized and proactive Personal Assistant to provide full administrative and operational support to the Director. The ideal candidate will be able to handle confidential matters, manage schedules efficiently, and ensure smooth day-to-day operations. This role follows a 5-day work week and may require flexibility to work beyond office hours when necessary to support the Director’s schedule.

Key Responsibilities

• Manage and maintain the Director’s calendar, appointments, and meetings
• Coordinate internal and external meetings, including preparation of agendas and minutes
• Handle email correspondence, phone calls, and communication on behalf of the Director
• Arrange travel bookings, accommodation, and itineraries
• Prepare reports, presentations, and documents as required
• Assist in project coordination and follow-up on action items
• Maintain proper filing systems (both physical and digital)
• Liaise with internal departments and external stakeholders
• Handle confidential information with discretion and professionalism
• Perform ad-hoc duties as assigned by the Director

Requirements

• Diploma or Degree in Business Administration or related field
• Minimum 2–5 years of experience as a Personal Assistant / Executive Assistant
• Excellent organizational and time management skills
• Strong communication and interpersonal skills and ability to communicate in multiple languages, including Bahasa Indonesia, will be an added advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of integrity and confidentiality
• Able to work independently with minimal supervision
  

*Additional Information:

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

We look forward to having you as a part of our Beverly Hotel Elements family!

Role Overview

The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.

Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.

Key Responsibilities

Executive Support

• Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements

• Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making

• Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention

• Prepare briefing materials, reports, and presentations for meetings and business engagements

• Handle confidential and sensitive information with a high degree of discretion

Communication & Correspondence

• Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD

• Ensure consistency, professionalism, and alignment in all written and verbal communications

• Act as a communication bridge between the MD and internal and external stakeholders

Meeting & Event Management

• Organise and coordinate meetings, including agenda preparation, logistics, and follow ups

• Take minutes and track action items to ensure timely completion

• Support planning and execution of leadership meetings, business reviews, and selected company events

Healthcare & Governance Support

• Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings

• Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required

• Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion

Project & Business Support

• Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates

• Conduct basic research and information collation to support MD level discussions and decision making

• Assist in monitoring key initiatives and ensuring alignment with organisational priorities

Stakeholder Management

• Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams

• Facilitate smooth communication and coordination across departments

• Support engagements with external parties, including business partners, vendors, and senior visitors

Requirements

• Degree or Diploma in Business Administration or related discipline

• Minimum 4 years of experience supporting senior executives (C suite preferred)

• Experience in a regulated or professional services environment; healthcare experience is an advantage

• Strong written and verbal communication skills, with the ability to draft professional correspondence independently

• Highly organised with strong attention to detail and ability to multitask

• Strong judgement and ability to handle sensitive or ambiguous situations independently

• Proactive, resourceful, and able to work independently in a fast paced environment

• High level of discretion and professionalism

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

We regret that only shortlisted candidates will be notified.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Administrative Manager and Personal Assistant in the Director’s Office.

Responsibilities

• Provide administrative and executive support.

• Support in planning, organising, coordinating and executing institute-level strategic partnerships, collaborations and projects, including writing progress and other administrative reports.

• Plan, organise and execute all related activities with working committees for endowed professorships and relevant publications.

• Serve as Coordinator of NIE Leadership Development Programme.

• Plan and coordinate the engagement and hosting of Special Advisors to Senior Leadership.

• Plan and organise institute-level overseas trips with the aim of building strategic partnerships.

• Serve as NIE Contracts Administrator for NTU Legal Support Office’s (LSO) review of legal documents.

• Liaise with the NTU LSO and NIE units regarding NIE’s Memorandums of Understanding, Memorandums of Agreement, research agreements and other types of agreements that may come through.

• Support the Director’s Office in HR and Finance matters, leave administration, office operations and projects.

• Support in coordinating communications and work between administrative units under the Office’s purview.

• Any other tasks assigned.

Requirements

• A University degree.

• At least 2 to 3 years’ relevant working experience; working experience in an educational institution is preferred.

• Excellent conceptualising, analytical and writing skills.

• Strong organisational, administrative and communication capabilities.

• Responsive, meticulous, independent, resourceful, responsible and a good team player.

• Proficient in Microsoft Office applications, use of Co-pilot and other AI tools to facilitate administrative work would be advantage.

• Adaptable to change, able to work under pressure and to meet tight timelines.

• Interest in self-development, to learn and acquire and share new knowledge.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE Staff can take chartered buses at their own expenses from or near their homes to the NIE campus. This is subject to availability of seats.

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information

Role Overview

We are looking for a highly organized, proactive, and business-minded Personal Assistant to Director to support sales activities, client relationship management, and day-to-day business coordination.

This role goes beyond traditional administrative support. You will work closely with the Director in managing customer relationships, coordinating meetings, tracking follow-ups, supporting sales opportunities, and ensuring smooth communication between clients and internal teams. You may also accompany the Director to customer meetings, assist with note-taking, meeting coordination, and post-meeting follow-up.

The ideal candidate is professional, responsive, detail-oriented, and comfortable working in a fast-paced business environment. We are looking for someone who can represent the company well, communicate confidently with clients, and help keep business opportunities moving forward.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and schedule customer meetings, sales discussions, presentations, and follow-up sessions.
• Accompany the Director to client meetings and business engagements when required.
• Take meeting notes, track action items, and ensure timely follow-up after meetings.
• Follow up with customers on proposals, quotations, appointments, project matters, payments, and outstanding issues.
• Track sales opportunities, customer communications, and pending action items to ensure nothing is missed.
• Act as a coordination point between the Director, customers, prospects, and internal teams.
• Prepare meeting agendas, reminders, emails, correspondence, and simple business documents.
• Maintain organized records of customer contacts, meeting notes, sales activities, and follow-up status.
• Support the Director in managing priorities and ensuring smooth daily business operations.
• Provide general executive and personal assistance as required.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Sales Coordinator, Client Service Executive, or in a similar role.
• Strong organizational and time management skills with the ability to handle multiple tasks effectively.
• Good interpersonal and communication skills, with confidence in dealing with clients and business partners.
• Professional, well-presented, and comfortable accompanying the Director to external meetings.
• Strong follow-up discipline and attention to detail.
• Able to work independently, maintain confidentiality, and handle sensitive information with discretion.
• Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and email communication tools.
• Positive attitude, responsible, proactive, and able to work in a fast-moving business environment.

Language Requirements

• Fluent in both English and Chinese (spoken and written) is required.
• Additional language skills will be a strong advantage.

Preferred Qualities

• Experience supporting sales, business development, or customer relationship management activities.
• Strong coordination skills and the ability to keep tasks moving without close supervision.
• Mature, reliable, and solution-oriented mindset.
• Good business sense and the ability to understand customer needs and urgency.

Why Join Us

• Work closely with senior leadership and gain direct business exposure.
• Be involved in customer engagement, sales coordination, and strategic follow-up.
• Opportunity to grow into a broader business support, client management, or sales operations role.
• Dynamic and professional working environment.
• Meaningful role with direct impact on business development and customer success

• Responsible for fetching fellow workers to and from job sites in the company's van.

• Responsible for fetching the deceased’s body back from the place of death, hospital, home, etc., to the embalming facility at our funeral home.

• Responsible for fetching the deceased’s body and casket back to the place of wake to be held.

• Responsible for sending the deceased’s body in a casket to the crematorium for cremation.

• To assist in preparing the deceased's body for burial and cremation, such as shower, cleanse and disinfect the body, removing any diapers, etc., as and when required, if the embalmer isn't present to do so.
• Fill out paperwork, tag correctly the deceased name, details, and personal items on the deceased wrist.

• Write down any bruising, discoloration, or cuts that are manifested on the deceased body.

• Place the deceased body into a casket upon request by the bereaved family.

• Explain funeral rituals and funeral package items to the bereaved family when required.

• Ensure cleanliness of our funeral home premises and embalming facility.

• Any other job requirements as required by the Funeral Director.

Personal Assistant to Director

• Location: Singapore
• Job Type: Full-Time

Job Summary

Provide comprehensive administrative and secretarial support to a Director managing diverse businesses. Coordinate schedules, travel, communications, and projects to ensure efficient operations across multiple business units in a fast-paced environment.

Responsibilities

• Deliver comprehensive secretarial and administrative support to the Director to enable effective management of diverse business portfolios
• Manage and coordinate the Director’s daily schedules, appointments, and meetings to optimize time and priorities
• Arrange detailed travel itineraries, accommodation, and logistics to ensure smooth business trips
• Liaise proactively with internal teams and external stakeholders to facilitate communication and collaboration across businesses
• Track project progress, deadlines, and follow-ups to support timely completion of initiatives
• Prepare clear and professional reports, presentations, and business correspondence to support decision-making
• Handle confidential information with strict discretion to maintain trust and professionalism
• Support operational and administrative tasks across various business units to enhance workflow efficiency
• Perform ad hoc duties and personal errands as assigned to assist the Director’s needs

Required competencies and certifications

• Diploma or Degree in Business Administration or related field
• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant supporting senior management
• Demonstrated strong organizational and time management skills to handle multiple priorities effectively
• Excellent verbal and written communication skills to convey information clearly and professionally
• Ability to multitask and work independently with minimal supervision
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) to produce business documents and presentations
• High level of integrity, discretion, and professionalism in handling sensitive information

Preferred competencies and qualifications

• Experience supporting senior management or business owners to understand executive needs
• Exposure to multiple industries to adapt to diverse business environments
• Tech-savvy with comfort using digital tools to enhance productivity

Why Join Us

• Collaborate closely with a dynamic and entrepreneurial Director to contribute to business growth
• Gain exposure to multiple industries and business functions for broad professional development
• Access opportunities for learning and career advancement in a positive, fast-paced environment

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information

Diamond Agency Private Limited

Diamond Agency Private Limited is a Singapore-based company engaged in the operation and management of food and beverage (F&B) businesses as well as employment agency services. The company focuses on delivering quality dining experiences through its restaurant concepts while also supporting businesses in sourcing and placing suitable manpower.

On the F&B side, the company manages and develops restaurant operations in Singapore, offering curated dining concepts that cater to both local residents and international customers. The company emphasizes service quality, operational efficiency, and consistent customer experience across its outlets.

In addition, Diamond Agency Private Limited operates as an employment agency, facilitating recruitment and placement services for businesses. The company assists in sourcing qualified candidates, particularly for roles within the F&B and service industries, and ensures that hiring processes comply with Singapore’s regulatory requirements, including Ministry of Manpower (MOM) guidelines.

By integrating its F&B operations with recruitment services, the company is able to better understand workforce needs and maintain high operational standards. Diamond Agency Private Limited is committed to professionalism, compliance, and sustainable business growth within Singapore’s dynamic service sector.

Job Summary

The Personal Assistant to Director provides high-level administrative, operational, and coordination support to the Company Director. The role is responsible for managing the Director’s daily schedule, facilitating communication across internal and external stakeholders, and ensuring efficient execution of business and administrative tasks. The position requires strong organizational skills, discretion, and the ability to work in a fast-paced, multi-business environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain the Director’s daily calendar, including meetings, appointments, and travel schedules

• Coordinate and prioritize appointments to optimize time efficiency

• Monitor deadlines and provide timely reminders

2. Communication & Correspondence

• Screen and manage incoming calls, emails, and messages on behalf of the Director

• Draft, review, and respond to correspondence in a professional manner

• Liaise with internal teams, clients, and external stakeholders

3. Meeting Coordination & Follow-Up

• Schedule and coordinate meetings, including preparation of agendas and materials

• Record meeting minutes and track action items

• Follow up with relevant parties to ensure timely execution of tasks

4. Travel & Logistics Arrangements

• Plan and coordinate business travel, including flights, accommodation, and transport

• Prepare travel itineraries and ensure all necessary documents are in order

5. Administrative Support

• Prepare reports, presentations, and documents as required

• Maintain organized filing systems for both physical and digital records

• Assist with basic documentation such as invoices, contracts, and internal reports

6. Project Coordination

• Assist in monitoring and coordinating ongoing projects across departments

• Track progress and provide regular updates to the Director

• Ensure deadlines and deliverables are met

7. Confidentiality & Compliance

• Handle sensitive and confidential information with a high level of discretion

• Ensure compliance with company policies and relevant regulations

8. Personal & Ad Hoc Support

• Assist with personal scheduling and errands when required

• Perform any other duties as assigned by the Director

Requirements

Education

• Diploma or Degree in Business Administration, Management, Communications, or a related field or equivalent

Experience

• Minimum 2–3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar administrative role

• Experience supporting senior management or directors is preferred
  

Skills

• Strong organizational and time management skills

• Excellent written and verbal communication skills in English

• Proficiency in Microsoft Office and/or Google Workspace

• Ability to multitask and prioritize effectively

• Strong attention to detail and problem-solving abilities

Personal Attributes

• Proactive and able to work independently

• High level of integrity and confidentiality

• Professional, reliable, and adaptable

• Able to perform under pressure in a fast-paced environment

Preferred Qualifications (Advantageous)

• Experience in multi-industry or fast-growing business environments

• Familiarity with digital tools for scheduling, communication, and task management

Reporting Line

• Reports directly to the Company Director