Total 557 Senior Executive administration assistant job vacancies in Singapore

Executive Assistant

Role: Executive Assistant

Location: Singapore (Full Remote / Work-from-Home / Office-Flex)

Salary: S$3,000 – S$4,500 per month

Work Arrangement: 100% Flexible (Primarily WFH with occasional on-site attendance)

The Opportunity

We are seeking a sophisticated, highly organized, and proactive Executive Assistant to support two Directors in our company. This role is designed for a professional who excels at managing the intersection of a busy professional life and a complex household schedule.

This position offers the rare combination of total location flexibility and a high-trust environment where your organizational skills will directly impact the daily efficiency of the Directors' family life.

The Requirements

Education: A University or Polytechnic Degree is a mandatory requirement.

Experience: Minimum 2–3 years of relevant experience in a Personal Assistant (PA), Executive Assistant (EA), or Private Lifestyle Management role.

Attributes: You must be task-oriented, possess high emotional intelligence, and demonstrate absolute integrity. Discretion is paramount.

Multitasking: Proven ability to juggle multiple life-management roles simultaneously while maintaining a calm, professional demeanor.

Communication: Native or near-native English proficiency is required to liaise effectively with enrichment centers, premium vendors, and household staff.

Key Responsibilities

1. Lifestyle &Travel Management

Dining & Leisure: Proactively research and secure reservations at high-demand restaurants and handle comprehensive weekend leisure planning.

Travel Admin: Manage the "Admin of Travel," including flight/hotel research, visa applications, arrival card submissions, and the research for holiday itenararies.

Logistics: Arrange seamless ground transportation to-and-from the airport and other travel hubs as required.

Procurement: Oversee the sourcing, ordering, and delivery of household requirements, curated hampers, and holiday gifts.

2. Household & Family Coordination

Household Maintenance: Serve as the primary point of contact for all household vendors and contractors. You are responsible for the end-to-end follow-up of repairs and routine maintenance work.

Daily Logistics: Manage the dispatch and schedules for domestic helpers and drivers to ensure children’s school runs and enrichment transitions are seamless.

Communication Bridge: Convey vital school updates and schedule changes to household staff daily to ensure the household is prepared for the following day.

Education Admin & Representation: Act as the liaison for schools and enrichment centers (enrollments, scheduling, make-up classes). Note: In the event of a scheduling conflict, you may be required to attend school or enrichment events as a proxy for the Director.

3. Financial Management & Reconciliation

Expense Management: Oversight of household-related expenditures and fund disbursements.

Reconciliation: Maintain meticulous records of all spending, ensuring monthly expense reports and reconciliations are submitted accurately and on time.

Work Culture & Hours

Flexibility: This is a 100% flexible working arrangement. Candidate may work-from-home (WFH) or work-from-office (WFO). You are judged on output and reliability rather than desk time. You are also welcome to use the company office at your preference.

Responsiveness: While work generally follows standard office hours, the nature of a Private EA role requires a level of responsiveness via mobile for urgent adjustments or evening/weekend coordination.

Physical Presence: Occasional site visits (e.g., for house maintenance or errands) are required. No personal vehicle is needed; all work-related travel (Grab/Taxi) is fully expensible.

How to Apply

Interested candidates should submit a CV and a brief cover note outlining their experience managing complex household or lifestyle logistics. We are looking for a long-term partner to grow with the company and family.

We are looking for Executive Assistant to provide support for our directors. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. If you are highly perceptive and possess excellent professionalism, we invite you to apply today with a cover letter introducing yourself as well as a summary of your skills, strengths, and interests.

Here at Neo Group, we are committed to creating a culture where employees feel valued and in return, provide value to the society.

Overall Job Objectives

Control access to the Directors through managing diaries, organising meetings and appointments, and acting as the first point of contact, hence allowing the Directors to spend maximum time on strategic tasks.

Core Responsibilities

• Deal with emails and phone calls and highlighting them for Directors’ attention.
• Managing Directors’ calendars, including making and accepting appointments and prioritizing the most sensitive matters
• Booking and arranging travel, transport, and accommodation.
• Compiling and preparing reports, presentations and correspondence.
• Liaising with external parties.
• Record minutes of meeting, draft / edit / proof-read executive level documents.
• Miscellaneous tasks to support the Directors which will vary according to the sector of which the external parties belong to.

Job Specifications

• Discretion and trustworthiness: EA will often be party of confidential information
• Excellent oral and written communication skills
• Tact and diplomacy
• Strong time-management and organisational skills
• Ability to multitask
• Proactive approach to problem-solving
• Minimum of a diploma/degree in any discipline
• Up-to-date with the latest office gadgets and applications
• Possess a Class 3 Driving license with clean records and good driving skills

Key Deliverables

• Ensure Directors’ communications are well organized, and the Directors can easily access the most important information without having to sort through low-priority items.

Assistant Executive

Job Description

• Industry/ Organization Type: Medical and dental practice activities
• Position Title: Dental Assistant / Senior Dental Assistant
• Working Location: Orchard Road
• Working Hours: 5.5 Days, Monday to Friday 9:30am - 6:30pm, Saturday 9:30am - 2:30pm & Sunday 9:30am – 1pm (Follow roster)
• Salary Package: Basic $1600 - $3500 + AWS + Performance Bonus + Dental Benefits + Healthcare Insurance
• Duration: Permanent Role

Key Responsibilities

• Share patient care information and instructions given by the Dentist (e.g., post-treatment instructions, oral hygiene guidance)
• Assist the Dentist during procedures by passing the correct instruments and supporting patient care
• Prepare and set up the treatment area before the patient arrives, ensuring instrument trays, materials, and equipment are ready
• Assist with taking and processing dental diagnostic X-rays
• Support lab-related tasks such as case tracking, casting, impressions, and retainer fabrication
• Check, pack, and sterilize instruments and instrument sets
• Clean and maintain dental chairs, equipment, work surfaces, and instruments according to infection control standards
• Ensure clinic rooms have enough sterile instruments and instrument sets for daily use
• Assist in receiving and managing patient feedback
• Report any incidents such as equipment malfunction, defects, or missing instruments promptly
• Support stocktaking and inform the in-charge when inventory is running low; store instruments and supplies properly using the first-in, first-out (FIFO) method
• Other ad hoc tasks assigned by Manager / PIC

APPLY NOW!!!

• Min. N level / O level
• Min. 1 year experience as dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health & safety regulations
• Good computer skills
• Proficiency in Chinese is advantageous to communicate with Chinese speaking clients.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81684 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Executive, Administration

Role Overview

The Administrative Executive (Childcare Centre) supports the smooth day-to-day operations of the centre by overseeing administrative, enrolment, and customer service functions. This role ensures accurate record-keeping, regulatory compliance, and effective coordination with parents, staff, and external stakeholders.

Key Responsibilities

1. Centre Administration & Operations

• Manage daily administrative functions to ensure smooth centre operations

• Maintain proper filing systems (digital and physical) for children and staff records

• Handle procurement of centre supplies and inventory tracking

• Support centre logistics, scheduling, and coordination of activities

1. Centre Administration & Operations

• Manage end-to-end enrolment processes (enquiries, registration, withdrawals)

• Serve as the first point of contact for parents and visitors

• Provide timely and professional responses to enquiries via phone, email, and walk-ins

• Maintain strong parent engagement and satisfaction

1. Compliance & Regulatory Matters

• Ensure proper documentation in line with ECDA requirements and centre policies

• Maintain accurate records for licensing, audits, and inspections

• Support subsidy applications and ensure timely submission of required documents

• Monitor attendance and child-related documentation

1. Finance & Billing Support

• Assist with fee collection, invoicing, and subsidy tracking

• Reconcile payments and maintain proper financial records

• Liaise with HQ finance team on billing and reporting matters

1. HR & Support Staff

• Maintain staff records (leave, attendance, certifications, training)

• Support onboarding and documentation for new hires

• Coordinate staff schedules and administrative needs

1. Reporting & Systems Management

• Update centre data in relevant systems (e.g. ECDA portals, internal HRMS)

• Prepare monthly reports (enrolment, attendance, finance, etc.)

• Ensure data accuracy and timely submission to HQ / authorities 

Requirements

• Diploma in Business Administration, Early Childhood, or related field

• 1–3 years of administrative experience (childcare/preschool setting preferred)

• Familiarity with ECDA requirements and subsidy processes is an advantage

• Proficient in Microsoft Office and administrative systems

• Strong organisational and multitasking skills

• Good interpersonal and communication skills
  

Working Hours

Official working hours are aligned with centre operations. Flexibility may be required based on operational needs.

About Us
TOPO Design Studio is a well-established, boutique design practice specializing in luxury resort and hotel projects worldwide. As a small, dedicated team, we are committed to positive, high-quality outcomes and a vibrant working environment.

The Role
We are looking for an enthusiastic, proactive, and detail-oriented Bookkeeping and Administration Executive to provide comprehensive operational and financial support to our Landscape and Architectural team.

Key Responsibilities

1. Financial Management & Accounts Receivable: Lead all bookkeeping functions (Xero) including payroll, invoicing, and expense tracking. A primary focus is Accounts Receivable management—building and maintaining professional relationships with global clients to ensure timely payments and resolve billing queries.
2. HR & Compliance: Manage HR administration, including recruitment coordination, employment contracts, and leave management. Maintain accurate employee records and handle statutory requirements.
3. Project Support: Assist the team in writing project fee proposals and managing contract variations. Ensure project billing schedules are tracked accurately against budgets.
4. Operations & Executive Support: Manage office logistics, procurement, and maintenance schedules (AC, cleaning, equipment). Handle document organization, travel planning, and filing for the senior team.
5. Marketing Coordination: Assist in maintaining the firm’s digital presence by updating the company portfolio, website, and social media pages.

Requirements

• Good bookkeeping knowledge and experience (proficiency in Xero is highly preferred).
• Experience in managing Singapore work pass applications (WP, SP, EP) and navigating relevant HR portals and government platforms.
• Good Microsoft Office skills (specifically Excel, Word, and Outlook).
• Strong verbal and written English skills, with the ability to build rapport with international clients.
• Highly organized with a positive attitude; able to work independently and manage multiple deadlines in a fast-paced environment.
• Understanding of social media platforms for marketing purposes is a plus.

Benefits

• A comfortable, positive, and vibrant workplace in the heart of a creative studio.
• Direct involvement with exciting, high-profile luxury projects worldwide.
• Long-term career opportunities within a growing international practice.
• Excellent salary and performance-based bonus package, commensurable with your experience and abilities.
• Full-time / Part-time position based in Singapore

Please submit your CV with a brief introductory email about yourself and your relevant experience to topo@topo.design.

Salary: up to $3000
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:
• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Learning & Development (L&D)

Training Programme Management:

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• Create and maintain course runs, update programme information, and manage comprehensive participant databases
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards

Financial and Vendor Management:

• Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation

Data Management and System Administration:

• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance

Reporting and Compliance:

• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
• Maintain audit trail documentation and ensure compliance with organisational policies

Leave & Benefits Administration

Leave Management:

• Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions

Benefits and Insurance Administration:

• Handle insurance administration including staff queries, claims submission processing, and approval tracking
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records

Regulatory Compliance:

• Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation

General Administrative Support

• Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
• Perform data entry and ensure high data accuracy across all HR processes.
• Assist in preparing PowerPoint slides, reports, and process documentation.
• Provide general team administrative support as required.

Requirements

• Min Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599

about the company

A renowned global private equity firm is seeking an Executive Assistant to support its Investment Team. This newly created role provides an excellent opportunity to play a key role in the success of a prestigious organisation within a fast paced and dynamic environment. 

about the job

In this role, you will play a vital role in supporting a team of 4 to 5 C-suite stakeholders with calendar management, meeting coordination, travel arrangements and expense processing. This includes overseeing daily administrative operations, handling correspondences, preparation of meeting materials such as memos, reports, proofreading of documents and assisting the office manager on various administrative tasks if necessary. 

skills and experience required

The ideal candidate should come with a Bachelor’s Degree, and have at least 10 years of relevant working experience supporting stakeholders with similar capacity. Candidates with prior working experience in private equity or investment sectors will be highly regarded. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in MS Word, Excel, Powerpoint, Outlook and Concur is required. 

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R2095759

Salary: up to $3200

Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Description:
Support onboarding and off boarding process of clinicians and department staff, including access applications.

Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.

Manage and plan rosters of clinicians, with uploading into system.

Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

Collation of data required by the department for purposes of cost management and improvement.

Procurement of common items used by the department, maintaining a master inventory list.

Manage mailbox for the department, including dispatch to respective clinics.

Manage the Director’s/ Clinical leads’ calendars as required.

Perform any other duties assigned by supervisor.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Assistant Executive (Civil Cluster Registry) x2

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.

• Prepare agendas, take minutes, and follow up on action items for leadership meetings.

• Draft correspondence, reports, memos, and presentations.

• Coordinate travel arrangements and itineraries.

• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.

• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.

• Help manage academic records, including attendance, student reports, and faculty documentation.

• Liaise with academic departments to support communication and follow-up on academic matters.

• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.

• Maintain organized digital and physical filing systems.

• Support onboarding processes for new faculty/staff.

• Assist in the preparation and proofreading of school publications and communications.

• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).

• 3–5 years of experience as an Executive Assistant or in academic administration.

• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.

• Ability to multitask, work independently, and adapt in a fast-paced environment.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted