Total 1,177 admin assistant job vacancies in Singapore

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Job Description

• Industry/ Organization Type: Manufacture And Repair Of Construction Machinery And Part
• Position Title: Sales Coordinator / Sales Admin
• Working Location: West - Joo Koon
• Working Hours: 5 days, Monday to Friday: 8:30am – 5:30pm
• Salary Package: Basic Salary up to $3300 + Medical & Dental Benefits + AWS + VB
• Duration: Permanent Role

Key Responsibilities

• Handle customer enquiries via email, fax, phone, letters, or other channels
• Prepare supporting documents, enter orders into the company computer system, and monitor order status
• Handle special orders for items that are not in stock or not normally stocked, and update customers when items are available or have arrived, in close coordination with the supply chain team and warehouse team
• Maintain filing for correspondence, coordinate and manage shipping and delivery documents, and manage Letters of Credit (LC) documentation with banks
• Prepare documents for sales meetings, track sales records, and participate in sales meetings
• Manage shipping and customs invoices and coordinate with freight forwarders and shipping agents
• Process and update PO and records in the system
• Check supplier invoices against PO/system records
• Negotiate rates with company-appointed forwarders to obtain the best available rates in line with the company’s purchasing policy
• Coordinate all inbound shipments, improve cost efficiency, and track all consignments
• Other ad-hoc duties as assigned

APPLY NOW!!!

• Min. O Level
• At least 2 years of working experience in the related field is required for this position
• Ability to work under pressure in a fast paced environment
• Familiar with Purchase Order and Freight Forwarding
• Familiar in Microsoft Office
• Good communication & written skills in Chinese (Need to liaise with Chinese clients)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81222 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Temp PSA (Admin) x1 – Eunos

Role summary

Kyoob is hiring a Project Admin & HR Executive to own day-to-day project administration and documentation — including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness — while also supporting general office administration and providing HR coverage when required.

What you’ll do (project administration — main scope)

• Prepare and coordinate authority submissions, EOIs, tender documents, and fee proposals
• Manage project correspondence: letters, emails, and key records
• Liaise with project directors and/or architects on project administration requirements and deadlines
• Coordinate with clients, consultants, and site staff on project-related matters and project accounts
• Maintain structured filing and document control (softcopy and hardcopy) to ensure traceability and audit readiness
• Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks

Office admin & HR coverage (when required)

• Manage phone calls and emails
• Schedule meetings and appointments; coordinate calendars and meeting logistics
• Liaise with vendors (including printers) and support procurement/coordination tasks
• Support HR operations for project site staff, including:timesheets and payroll supportleave, leave compensation, and benefits coordination
• Support ad-hoc assignments and office improvements as needed

Requirements

• Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent
• At least 2 years’ experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)
• Comfortable working with deadlines, submissions, and multiple stakeholders
• Strong organisation and follow-through; reliable document control habits
• Proficient in spoken and written English
• Proficient in Microsoft Office (Excel/Word/PowerPoint)
• Strong communication and interpersonal skills
• High integrity, responsibility, and a collaborative working style

About Kyoob

Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.

Why Kyoob

• Team-first culture: supportive colleagues and cross-office collaboration
• Meaningful work: exposure to real project delivery, submissions, and client-facing coordination
• Systems and standards: a role that values clarity, documentation, and continuous improvement
• Growth opportunities: learn across project operations, admin, and HR support

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Job Responsibilities

• Provide administrative support to the insurance team on daily operations.
• Prepare, update, and maintain client records and policy documentation.
• Assist with policy applications, renewals, endorsements, and claims-related paperwork.
• Handle incoming calls, emails, and customer enquiries professionally.
• Coordinate appointments, meetings, and follow-up activities.
• Ensure accurate filing and record management of all documents.
• Liaise with insurers, clients, and internal departments when required.
• Support ad-hoc administrative duties assigned by management.

Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• Prior administrative experience is preferred; insurance experience is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Interested applicants please WhatsApp to Wa.me/6590100921

Toh Jun Xian

Senior Consultant

R1879771

Revup Proservices Pte Ltd

EA.24C2366

Benefits:

• Basic Salary up to $3,600
• 5 Days Work Week (Mon-Fri, 10am - 6pm)
• 20 Hours min a week for Part Time

Job Description:

This is a full-time role for an Admin Executive located in Lorong Chuan. Our client, a reputable company in the finance industry, is looking for a dependable and organized individual to support daily administrative operations. You will play a key role in maintaining the smooth functioning of the office and assisting various departments with administrative support.

Responsibilities:

• Manage general office tasks such as handling filing, preparing documents, data entry, and scheduling meetings.
• Assist with staff on the boarding process, travel arrangements, expense claims, and internal coordination.
• Plan and execute our monthly get together, and sporting events.

Benefits & Perks:

• Work life balance
• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Qualifications:

• Minimally local Polytechnic Diploma
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)

Other Information:

• Location: New Tech Park

Job Responsibilities

1.      Lease Documentation Processing

·        ACRA search on tenants and prospects

·        To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

·        Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

·        Maintain timely submission and update tenants’ sales on a monthly basis

·        Timely update concluded deals, and update COC required documentations

2.      Viewing Arrangements

·        Attend to phone enquiries and making viewing arrangements

·        Maintaining calendars of team for viewing arrangements

·        Calculation of area for proposed subdivided units

3.      Vacancy Listing

·        Maintain vacancy listing and agent mailing list, monthly

·        To send and follow up of prospecting emails to prospects

4.      Arrears Management

·        To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5.      Tenant’s Insurance Policies

·        To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6.      Tenants Related Matters

·        Arrange for flowers to be sent for tenant’s business commencement

7.      Procurement

·        Create purchase requests and ensure payments are timely remitted

8.      Contact Database

·        Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9.      URA Occupancy Reporting

·        Reporting of building occupancy in URA portal

10.   Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

·        Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.  

·        Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

·        1 to 2 years of administration / operations experiences

·        Able to work in fast paced environment and meet timelines

·        Well-conversant in Microsoft Office applications (MS Word/Excel)

·        Details-oriented and quality conscious

·        Good follow through skills

·        Pleasant personality and good interpersonal skills

·        You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.

Job Summary

The Executive Assistant provides high-level administrative and strategic support to senior management. This role requires strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage and coordinate the GM calendar, appointments, and meetings

• Prepare meeting agendas, reports, presentations, and minutes

• Screen calls, emails, and correspondence on behalf of the executive

• Act as the primary point of contact between the executive and internal/external stakeholders

2. Administrative & Operational Support

• Coordinate travel arrangements, itineraries, and accommodation

• Track and manage confidential documents and company records

• Assist in drafting business correspondence and reports

• Monitor deadlines and follow up on key action items

3. Business Coordination

• Liaise with internal departments and external partners

• Support project coordination and business initiatives

• Assist in preparing budgets, expense reports, and payment documentation

4. Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality

• Maintain professionalism in all communications

We are stealth mode - Healthcare AI startup

• Founding team - serial entrepreneurs
• Backed by Tier 1 US VCs
• Team of 30 across the globe

About the role

You'll be working directly with the founding team and wearing multiple hats:

• PA and EA support
• Basic product and market research
• Team follow-ups to keeping things moving
• Coordination with the team overseas

What to Expect

• Full time position, primarily in-office with option to WFH on some days
• Direct access to leadership from day one
• The right candidate is candidate and available
• Fresh graduates welcomed

About the Job

The Singapore University of Technology and Design (SUTD) is seeking a highly motivated and skilled Research Assistant to support a research project focused on leveraging multimodal Large Language Models (LLMs) to enhance user intention understanding and decision-making process, particularly in the area of recommender systems. The successful candidate will work closely with faculty and researchers to design, implement, and evaluate novel methods that integrate LLMs for more intelligent user understanding and decision-making systems. This position offers a unique opportunity to contribute to cutting-edge AI research with real-world impact.

What You'll Do

• Conduct research on applying LLMs to improve the user intent understanding and decision-making process.
• Develop and implement experimental prototypes and evaluate model performance.
• Conduct literature reviews and contribute to the writing of research papers and reports.
• Collaborate with team members and participate in regular research discussions.

Who We're Looking For

• A Bachelor’s degree in Computer Science, Artificial Intelligence, Data Science, or a related field.
• Proven research experience, particularly in user modeling, personalization and decision-making process and recommender systems.
• Strong programming skills (e.g., Python, PyTorch, TensorFlow).
• Excellent written English communication skills.
• Self-motivated, independent, and passionate about research.
• Familiarity with prompt engineering, fine-tuning LLMs, or knowledge distillation is a plus.
• Experience with publishing in academic conferences or journals is a plus.

Job Description

• Industry/ Organization Type: Manufacturing & Production
• Position Title: Warehouse Assistant/Logistics Assistant
• Working Location: Woodlands
• Working Hours: 5 days, Monday – Friday (9am – 6pm)
• Salary Package: Basic + $100 Transport Allowance + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Receive, unpack, and record incoming raw materials and goods.
• Ensure proper storage, labelling, and documentation of materials and finished products.
• Replenish raw materials for production (Kanban system).
• Pack and record finished goods from production.
• Coordinate with the Sales department to arrange timely shipments.
• Conduct cycle counts to maintain inventory accuracy.
• Report any discrepancies or faulty materials to the Team Leader or Purchasing team.
• Maintain a clean and organized workplace in line with 5S standards.
• Perform other duties as assigned by the superior.

APPLY NOW!!!

• Minimum O-Level or relevant qualification.
• Experience in logistics or warehousing preferred.
• Basic knowledge of MS Office.
• Experience with SAP and material management is an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82528 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Office Administrator / Admin Executive

• Support daily office operations and provide administrative support to the GM and team.
• Coordinate meetings, manage schedules, arrange travel bookings, and handle expense claims.
• Assist with office supplies, employee activities, and general admin duties to ensure smooth office operations.

Requirements:

• Diploma in Business Administration or related field.
• 1–3 years of admin experience (fresh graduates with relevant internship experience are welcome to apply).
• Basic Microsoft Office skills, organised, and willing to learn.

• Location: Tuas West Rd MRT

Key Responsibilities:

• Manage daily administrative tasks.
• Communicate with the principal, agents, forwarders, operation staffs by phone, email and/or in-person
• Familiarity with PSA port procedures, shipyard documentation, travel arrangements
• Maintain filing and ensure date accuracy
• Process invoices and create WOS
• Any other Ad-hoc duties as assigned by the department head.

Requirements:

• Higher Nitec / Diploma
• Minimum 1 to 2 years of experience in admin
• Proficient in computer especially Microsoft Office (Word, Excel)
• Good communication and interpersonal skills.
• Available to start immediately / on short notice

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431
 

About the Role

We are looking for a detail-oriented and adaptable Office Admin Executive to support our daily office operations and HR shared services. This is a dynamic role where you will handle both administrative duties and HR processes, including employee records, insurance and training coordination.

What You’ll Do

1.     Office Administration

• Manage day-to-day office operations, supplies, and documentation

• Oversee stationery and pantry supplies (ordering, stocking, inventory)

• Process Purchase Requisitions (PR), Purchase Orders (PO), and manage invoices

• Coordinate with vendors and supervise office cleaning services

• Handle issuance and tracking of corporate apparel (e.g., T-shirts, jackets)

• Administer office access, passes, and locker assignments

• Support meetings, scheduling, and general coordination

2.     HR Shared Services

• Handle WICA claims and insurance administration

• Manage employee insurance enrolment, claims, and renewals

• Maintain and update employees’ claims and records

• Coordinate Long Service Awards (tracking eligibility, certificate printing, distribution)

• Ensure HR documentation is accurate and compliant

3.     Training Administration

• Manage course registrations and liaise with training providers

• Maintain training records and track completion

4.     Reporting & Documentation

• Prepare and maintain administrative and HR reports (e.g., training records, claims tracking)

• Ensure proper filing and documentation for audit and compliance purposes

• Any other duties as assigned.

What We’re Looking For

Qualifications, Skills & Attributes

• Min Diploma in Business Administration, HR, or related field

• Strong organizational skills with attention to detail

• Adaptable and able to thrive in a fast-paced environment

• Good communication and interpersonal skills

• Proactive, reliable, and hands-on

• Able to handle high-volume administrative tasks with accuracy

• Strong sense of responsibility and confidentiality

• Comfortable working with different stakeholders and vendors

• Proficient in Microsoft Office (especially Excel); HR system experience is a plus