Job Responsibilities
1. Lease Documentation Processing
· ACRA search on tenants and prospects
· To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments
· Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants
· Maintain timely submission and update tenants’ sales on a monthly basis
· Timely update concluded deals, and update COC required documentations
2. Viewing Arrangements
· Attend to phone enquiries and making viewing arrangements
· Maintaining calendars of team for viewing arrangements
· Calculation of area for proposed subdivided units
3. Vacancy Listing
· Maintain vacancy listing and agent mailing list, monthly
· To send and follow up of prospecting emails to prospects
4. Arrears Management
· To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges
5. Tenant’s Insurance Policies
· To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP
6. Tenants Related Matters
· Arrange for flowers to be sent for tenant’s business commencement
7. Procurement
· Create purchase requests and ensure payments are timely remitted
8. Contact Database
· Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts
9. URA Occupancy Reporting
· Reporting of building occupancy in URA portal
10. Any other ad-hoc duties assigned
You will also manage the network of property leased from external Landlord
· Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.
· Liaise with internal stakeholder to renew insurance policies on an annual basis
Job Requirements
· 1 to 2 years of administration / operations experiences
· Able to work in fast paced environment and meet timelines
· Well-conversant in Microsoft Office applications (MS Word/Excel)
· Details-oriented and quality conscious
· Good follow through skills
· Pleasant personality and good interpersonal skills
· You should have a Diploma/ Degree in Real Estate/Building/Business
We regret to inform that only shortlisted candidates will be notified.