Total 1,083 Senior Executive admin job vacancies in Singapore

Company Overview

Zhejiang Etone Specialized Foundation Engineering Co., Ltd. Singapore Branch integrates engineering construction, machinery manufacturing, and equipment leasing. It holds multiple contracting qualifications and operates advanced piling machinery with over 1000 employees and subsidiaries in Singapore and Malaysia.

Job Summary

You will support payroll and attendance processes by collecting and verifying timesheets, assist in payroll data preparation, manage administrative tasks, and coordinate with project teams to maintain accurate records.

Responsibilities

• Collect and verify employees’ timesheets to ensure accurate attendance and working hours
• Assist in preparing and submitting payroll data to support timely salary processing
• Perform general administrative tasks including filing, data entry, and document management to maintain organized records
• Coordinate with project teams to gather and confirm accurate employee work records
• Communicate effectively in English to liaise with team members and support administrative processes
• Use Microsoft Excel and other office applications proficiently to manage data and reports
• Work independently with responsibility and attention to detail to complete assigned tasks accurately
• Perform additional ad-hoc duties as assigned to support team operations

Preferred competencies and qualifications

• Prior experience in administrative or human resources roles to enhance task efficiency and understanding

Other Information

Location: 3 Tai Seng Ave, Singapore 536465, Tower B, #03-32
Contact: etone-singapore@etonechina.com

Benefits:

• Annual bonus (performance-based)
• 13th month salary
• Medical insurance coverage

Job Summary

We are seeking a reliable and resourceful Administrative Executive to join our growing team. The ideal candidate will be highly organised, proactive, and capable of handling day-to-day administrative duties with professionalism and efficiency.

Responsibilities

• Deliver general administrative and clerical support to maintain smooth and efficient office operations
• Manage and track office supplies, furnishings, and equipment inventory to ensure availability and functionality
• Perform reception duties by welcoming visitors and responding to general enquiries promptly and courteously
• Coordinate meeting schedules and prepare agendas to facilitate productive internal communications
• Maintain accurate filing systems and digital records to support easy retrieval and data integrity
• Support the team with data entry, document preparation, and reporting to enhance operational workflows
• Uphold office security procedures to ensure a safe and secure working environment
• Execute ad-hoc tasks assigned by management to support business needs and team objectives

The Admin Executive provides administrative and coordination support to the Restorative Engagement team.

Hours:

SGD13 to SGD14 per hour for 8 hours per day (3 days per week), to be able to commit at least 3 months. (WFH to be discussed).

Key Responsibilities

Training & Programme Administration

• Record and maintain attendance for CWPS sessions, CEF training, and RE-run workshops
• Update and manage training trackers (attendance, completion, hours)
• Prepare session logistics — room bookings, Zoom links, materials, reminders

Documentation & Note-Taking

• Take minutes at RE team meetings and supervision sessions (including Individual Care Supervision)
• Format and file notes in shared folders in a timely manner
• Maintain the RE documentation library — filing, naming conventions, version control

CEF Administration

• Track Fellows applications and update relevant spreadsheets
• Support stipend administration — liaise with the Admin team on paperwork and submission deadlines
• Maintain Fellows contact lists and communication logs
• Assist with scheduling Fellows sessions and sending communications via WhatsApp and email

CRM & Data Entry

• Key in session records, volunteer engagements, and attendance data into the CRM system
• Liaise with the CRM team to resolve data queries or discrepancies

Scheduling & Coordination

• Manage the RE team calendar — training dates, supervision slots, external meetings
• Coordinate scheduling with external parties and vendors
• Track and follow up on pending action items from meetings

General Administration

• Prepare and format documents, agendas, and templates as directed
• Manage printing, stationery, and materials for RE activities

What We're Looking For

• Organised, reliable, and able to manage multiple tasks with minimal supervision
• Comfortable working with people from diverse backgrounds
• Able to handle sensitive information with discretion and confidentiality
• Proficient in Microsoft Office and comfortable learning internal systems (CRM, shared drives)
• Prior admin experience preferred; experience in social services a bonus

EXECUTIVE/ SENIOR EXECUTIVE, HUMAN RESOURCE & ADMINISTRATION

Primary Job Scope

(A) Human Resource Management

· To assist in overseeing and manage the administrative and human resource needs across the Company’s multiple outlets to ensure business needs are met effectively

· Work with HR Manager and Finance department to project and implement the HR budget and manpower headcount for each outlet/business annually, and ensure that the HR budgets are met

· Responsible for wage benchmarking and market survey to ensure that our Company’s practices and salary scale are competitive and aligned with the industry

· Responsible for active recruitment to fill any vacancy promptly, including but not limited to planning of recruitment drives and working with external recruitment agencies and headhunters

· Drive career development initiatives and HR policies to maintain a high level of morale amongst staff

· Responsible for counselling and retaining of staff to minimize disruption to the outlets’ operation and business due to staff turnover

· To assist HR Manager in assessing and meting out relevant disciplinary action, including termination of employment of any staff, as where required if staff is in breach of Company policies or harm the Company’s business/reputation in any way

· Responsible for recording and monitoring staff’s performance within the Company, and to recommend appropriate promotion, re-designation and redeployment of staff as where needed

· Work with Executive Chef/Head Chef(s) and Outlet Managers to understand the business manpower requirements, and then source for and implement relevant training systems and courses to increase staff’s on-job performance productivity and customer service quality

· Develop and implement a comprehensive and systematic Staff Handbook and On-Boarding Process so that all staff have a strong understanding of the relevant Company Policies that they are required to adhere to

· To assist HR Manager in ensuring Company’s HR policies are in compliance with statutory regulations

· Responsible for payroll preparation, ensure accuracy and in a timely manner each month. Knowledge of InfoTech software is an advantage.

(B) Administrative Function

· Responsible for managing and implementing Administrative policies and systems across the Company to meet Company’s Administrative and HR needs

· Source for, implement and manage relevant HR and Admin hardware and software systems including but not limited to computers, printers, attendance, leave application and payroll software to improve staff productivity and efficiency

· Responsible for ensuring that the Company and outlets comply with all statutory regulations, including applying for and maintaining all relevant licenses required for the Company and outlets’ operational needs, and ensure these are kept up to-date and valid

· Identify and apply for suitable statutory and government grants that support the Company’s growth and business needs

· Ensure all relevant Company documents and records are filed in a complete, systematic and chronological order

· Provide effective management and training of HR and Admin Team to perform their duties to meet Company’s standards and guidelines

· Any other duties as assigned by the Company

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Assist on all spectrum of HR and Admin functions but not limited to duties below:

• Selection and recruitment, on and off boarding which include application, renewal and termination of foreign work passes.
• Payroll Administration, submission of all statutory claims, CPF and foreign worker levy, IRAS filing, tax clearance and related activities.
• Employee relations such as but not limited to Employee Engagement, disciplinary and grievances handling; mental health and feedback participation.
• Training support such as course sourcing and application, apply training grant application, and claims.
• Annual appraisal exercise, performance bonus and annual increment.
• Update employees’ details for medical insurance renewal, reporting of WICA and claims.
• All general administration and office IT matters
• Other duties as assigned by the Management from time to time.

Job Responsibilities:

• Manage end-to-end recruitment processes, including posting job advertisements, coordinating interviews, and serving as the primary point of contact for candidates.
• Oversee employment and work pass matters, including applications, cancellations, renewals, and updates.
• Maintain accurate and confidential employee records; draft, update, and enhance the company handbook, HR policies, and procedures to ensure regulatory compliance and implement best practices.
• Prepare and manage employment contracts, confirmation letters, disciplinary notices, and termination letters.
• Administer employee benefits, leave, and medical claims in accordance with HR policies.
• Monitor and update employees’ leave records regularly.
• Plan and organize company events and activities.
• Oversee office renewals (e.g., mobile plans, printers), coordinate maintenance, manage staff insurance, and handle vendor relationships.  
• Provide comprehensive administrative support to Management.

Requirements:

• Minimum 2–3 years of working experience in a similar role.
• Proficient in Microsoft Office applications.
• Able to start work immediately or on short notice.

Job description

• Provide day-to-day support for HR functions.
• Process payroll.
• Maintain and regularly update master database (personal file, personal database & etc.) of each employee.
• Assist in recruitment & selection activities.
• Administer onboarding / exit clearance activities
• Handle work passes application, renewal and cancellation.
• Maintains company organization chart and employee contact list.
• Liaise with insurance company on staff insurance and claims
• Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
• Handle disciplinary issues of foreign workers.
• Assists to prepare and submit IR8A for all operational workers.
• Manage workers’ quarter.
• Handle company certificate (BCA/ Slots/ Bizsafe) & Company Insurance
• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities;
• Any Ad-hoc assigned by your superior.

Requirements

• Minimum Diploma or Degree in Human Resource or equivalent
• Minimum 2 years of relevant working experience in HR and Admin functions in construction industry.
• Knowledge in employment act and work pass application process
• Good knowledge in Microsoft Office, especially Excel and Word
• Able to work independently and as a team player
• Good communication and interpersonal skills
• Meticulous and well-organized
• Work Location near to Beauty World MRT Station.
• 5 Days Work Week.

Role Overview

This is an entry-level position suitable for fresh graduates who are interested in developing a career in administrative operations and human resource functions. Training will be provided.

Key Responsibilities

Administrative Functions

• Manage daily administrative tasks, including document processing and record keeping
• Coordinate internal schedules, meetings, and communications
• Prepare reports, letters, and documentation for management
• Maintain and update student and client records

HR & Operations Support

• Assist in recruitment activities (job postings, interview coordination, candidate communication)
• Support onboarding processes for new hires
• Maintain employee records and HR documentation
• Assist with payroll coordination and attendance tracking
• Liaise with freelance tutors for scheduling and administrative matters

Requirements

• Diploma or Bachelor’s degree in any discipline
• Strong organisational and time management skills
• Good written and verbal communication skills
• Proficient in Microsoft Office applications
• Detail-oriented with a high level of accuracy
• Willingness to learn and take initiative

Language Requirement

• Proficiency in spoken and written Chinese (Mandarin) is required to communicate effectively with Chinese-speaking clients, staff, and external stakeholders who may not be proficient in English

JOB DESCRIPTION

• Provides administrative support to ensure an efficient office operation.
• Provides support to ensure of personal bank accounts of management is timely updated.
• Good interpersonal, communication skills and a collaborative team player.
• Good organisational skills with ability to multitask in a fast-paced environment.

REQUIREMENT

• Min. Diploma
• Proficiency in Microsoft Office.
• Proficient in written and spoken English.
• Mandarin speaking in order to communicate with clients.
• Has relevant experience as a senior administrator or senior sales support advantages
• 5 Day work week

We are looking for a proactive and detail‑orientedAdministrative Executive to support the organisation across HR operations,administration, governance, and marketing functions. The ideal candidate ishighly organised, people‑centric, and able to manage multiple responsibilitieswhile contributing to operational excellence and brand visibility.

Key Responsibilities

1. Governance & Compliance

• Ensure compliance with relevant legal, regulatory, and organisational requirements
• Act as custodian of corporate records, policies, and documentation
• Support internal governance processes and audits where required

2. Meeting & Event Coordination

• Prepare agendas, presentation materials, and supporting documents
• Attend meetings, accurately record minutes, and circulate them to stakeholders
• Track follow‑up actions and ensure timely closure
• Coordinate internal meetings, events, and related logistics

3. Administration & Communication

• Manage internal and external correspondence professionally
• Maintain and update databases, records, and filing systems
• Oversee day‑to‑day office operations and administrative processes
• Assist in the development, review, and implementation of internal policies and procedures

4. HR Operations & Administration

• Handle end‑to‑end recruitment and onboarding activities
• Support HR policy development and ensure regulatory compliance
• Manage employee relations matters, including basic conflict resolution
• Assist with performance management and talent development initiatives
• Administer compensation and benefits processes
• Maintain HR records, data, and reports
• Act as liaison with payroll vendors or internal payroll functions

5. Marketing & Brand Engagement

• Support and enhance brand marketing initiatives across digital platforms
• Manage and update website and social media content in a timely manner
• Ensure consistent messaging and active engagement with the public
• Assist in developing marketing strategies to promote organisational services

Requirements & Qualifications

• Diploma or Degree in Business Administration, Human Resources, Marketing, or a related field
• 2–5 years of relevant experience in administration, HR, or marketing (combined roles preferred)
• Strong organisational, communication, and interpersonal skills
• Ability to handle confidential information with discretion
• Proficient in MS Office and digital communication tools
• Experience managing social media or website content is an advantage
• Independent, detail‑oriented, and able to multitask in a fast‑paced environment

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Senior HR & Admin Executive

• Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm
• Office at City Hall
• Salary: $4000 to $5400

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 4–6 years of HR experience with strong focus on recruitment.
• Experience in recruitment for the construction industry will be highly preferred.
• Familiar with Singapore employment regulations and work pass administration.
• Experience working with recruitment agencies and managing hiring pipelines.

Roles & Responsibilities

We are seeking an experienced Senior HR & Admin Executive to lead recruitment activities and support HR operational matters within the organisation. The role will work closely with management and hiring departments to support manpower planning and recruitment in the construction industry while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Manage end-to-end recruitment processes including job advertisement posting, candidate sourcing, resume screening, interview coordination and offer preparation.
• Lead recruitment activities for all positions across the organisation, including critical, technical, project-based and construction workforce roles such as engineers, project staff, site personnel and construction workers.
• Liaise with recruitment agencies and hiring managers to identify suitable candidates and support manpower planning initiatives.
• Source and evaluate recruitment partners when required, including obtaining quotations and preparing proposals for management review.
• Identify opportunities to improve recruitment processes and propose practical solutions to enhance hiring effectiveness.
• Coordinate employee onboarding and may involve in offboarding processes, including preparation of employment-related documentation.
• Administer work pass matters including application, renewal and cancellation of Permit in accordance with MOM regulations.
• Maintain accurate employee records and ensure timely updates in HR systems and personnel files.
• Coordinate the accommodation arrangements, including liaising with relocation agents and landlords, obtaining quotations and preparing proposals for management review.
• Manage worker dormitory arrangements including liaison with dormitory operators and monitoring accommodation records.
• Oversee company insurance matters including corporate insurance policies, employee insurance and Work Injury Compensation (WICA) matters, including coordination of policy renewals and insurance claims with brokers and relevant stakeholders.
• Administer Primary Care Plan (PCP) registrations and updates in accordance with regulatory requirements.
• Lead and coordinate employee engagement and well-being programmes, including vendor sourcing and programme implementation.
• Assist in monitoring HR-related expenditures, reviewing quotations and preparing HR reports when necessary.
• Involve in employee’s monthly payroll and statutory submission. (e.g. CPF, Levy, Income Tax).
• Participate in annual HR exercises such as salary review and annual performance appraisal exercise.
• Liaise with government authorities such as MOM and participate in statutory reporting or surveys when required.
• Manage the Building and Construction Authority Contractors Registration System (CRS) portal, ensuring compliance with regulatory requirements and maintaining A1 contractor grading status within the Singapore construction industry.

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Assistant HR & Admin Executive

• Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm
• Office at City Hall
• Salary: $2600 to $3300

Requirements

• Diploma in HR, Business Administration or related discipline
• 1–2 years of HR and administrative experience preferred.
• Experience in the construction industry or familiarity with MOM work pass administration will be an advantage.

Roles & Responsibilities

We are looking for an Assistant HR & Admin Executive to support the Human Resources department in administrative and operational functions. The successful candidate will assist in recruitment coordination, payroll support, and HR documentation while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Assist in monthly payroll processing and leave administration, ensuring accurate data updates and supporting documentation.
• Support recruitment activities including job advertisement posting, interview scheduling and candidate coordination.
• Assist in employee onboarding and offboarding processes and preparation of HR documentation.
• Maintain employee records and ensure timely updates in HR systems and personnel files.
• Assist in work pass administration including application, renewal and cancellation of Work Permits.
• Support worker administration matters including worker movement records and accommodation coordination.
• Assist in worker income tax administration including preparation of IR8A and IR21 documentation.
• Assist in preparing HR reports, government surveys and statutory documentation when required.
• Maintain HR filing systems and databases while ensuring confidentiality of employee information.
• Assist in organizing company events and employee well-being programmes.
• Provide administrative support for HR operations and departmental activities.

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474