Total 1,208 Senior Executive admin job vacancies in Singapore

Job Summary

Manage and execute comprehensive accounts and administrative functions to support business operations, ensuring accuracy in financial processes and compliance with regulatory standards.

Responsibilities

• Process accounts payable transactions accurately to maintain vendor relationships and ensure timely payments
• Manage accounts receivable activities to track and collect outstanding payments efficiently
• Perform bank reconciliations to verify and resolve discrepancies between company records and bank statements
• Administer petty cash disbursements and reconciliations to support daily operational expenses
• Calculate sales commissions accurately to ensure correct compensation for sales personnel
• Coordinate general administrative tasks to support smooth office operations and communication
• Plan and execute event coordination activities to facilitate company functions and engagements
• Oversee premises and facilities management by ensuring regulatory compliance and coordinating maintenance and contractor services
• Manage systems and equipment upkeep to maintain operational readiness and minimize downtime
• Administer dormitory management including hygiene, pest control, and waste management to ensure safe living conditions
• Report and document incidents promptly to maintain workplace safety and compliance standards
• Implement workplace safety protocols and ensure adherence to compliance requirements
• Support ISO management processes to maintain certification standards and continuous improvement
• Manage licensing and regulatory submissions to ensure legal compliance and operational legitimacy
• Coordinate vendor and service provider relationships to optimize service delivery and cost efficiency
• Conduct procurement activities for non-inventory items to support business needs while controlling costs
• Manage tenant relations to maintain positive interactions and resolve issues effectively
• Oversee asset management to track and safeguard company property and resources
• Coordinate IT-related activities to support technology infrastructure and user needs

Key Responsibilities

Human Resources Functions

• Manage full spectrum of HR administrative duties including onboarding and offboarding
• Prepare employment contracts, letters, and HR documentation
• Maintain and update employee records and HR systems
• Support payroll processing, leave tracking, and claims administration
• Handle work pass applications, renewals, and cancellations
• Liaise with government authorities and ensure compliance with local labour regulations
• Assist in recruitment coordination (posting jobs, arranging interviews, etc.)

Administrative Functions

• Provide general administrative support to the office and management team
• Manage office supplies, vendors, and service providers
• Coordinate company events, meetings, and staff welfare activities
• Maintain proper filing and documentation (both physical and digital)

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 1–3 years of relevant HR/Admin experience preferred (F&B industry experience is a plus)
• Familiar with local employment laws and HR practices
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Able to work independently and handle confidential information with integrity

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

• Provide full spectrum of Human Resource and administrative support.
• Maintain accurate HR databases and ensure employee records are up to date.
• Prepare, update, and file all HR and administrative documents.
• Manage employee attendance, leave, and medical records.
• Assist in onboarding and offboarding processes.
• Coordinate and administer employee training.
• Handle work pass applications (Work Permit, S Pass, Employment Pass) and liaise with MOM.
• Prepare employment contracts, renewal letters, confirmation letters, and resignation acceptance letters.
• Arrange candidate interviews and support recruitment activities.
• Assist with travel arrangements and visa applications.
• Support company events and employee engagement activities.
• Perform any other ad hoc duties as assigned.

Requirements

• Higher Nitec / Diploma in HR, Business or related field
• At least 1 year of relevant working experience
• Strong command of oral and written English
• Proficient in Microsoft Office applications and strong interpersonal skills
• Organized, meticulous, and able to handle confidential information

Job Description

• Industry/ Organization Type: Home Appliance
• Position Title: Admin Executive
• Working Location: Ubi
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,800 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Process and enter sales orders accurately and on time in the system
• Check pricing, product details, and customer information for accuracy
• Prepare invoices, delivery orders, and related documents
• Follow up on pending orders and ensure smooth order fulfilment
• Coordinate delivery schedules with the warehouse, dealers, contractors, and customers
• Ensure goods are delivered accurately and on schedule
• Monitor delivery status and resolve delivery-related issues when needed
• Prepare and submit required shipping documents
• Monitor inventory levels and update stock records regularly
• Conduct regular stock reconciliation and physical stock checks
• Coordinate with the warehouse team on stock movement and replenishment
• Report stock discrepancies and assist in improving inventory control
• Provide administrative support to the Sales and Service teams
• Maintain proper filing and documentation (hardcopy and softcopy)

APPLY NOW!!!

• Relevant working experience in an administrative or similar role is an advantage
• Proficient in MS Office (Excel, Word, Outlook)
• Experience with ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to manage multiple tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82928 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

We are looking for a hands-on Admin & Accounts Executive to support our daily operations. This role combines administrative coordination with accounting responsibilities.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems and data entry
• Handle Director’s calendar and coordinate meetings
• Receive incoming and outgoing mails/correspondences and internal distribution
• Manage office supplies and ensure an organised workplace
• Manage daily bookkeeping and bank reconciliations
• Handle accounts payable (AP) and accounts receivable (AR)
• Prepare and process invoices, payments and follow up on past due payments
• Assist with simple tender submission
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

Aquila Nova Pte Ltd is looking for a responsible Admin & Accounts Executive to support daily administrative and accounting operations. The role involves handling general office administration and assisting with accounting tasks using QuickBooks and Odoo ERP. The position is suitable for candidates with prior working experience who are able to work independently and support local compliance requirements.

Key Responsibilities

Administrative Duties

• Perform daily administrative and office support tasks
• Maintain proper filing and documentation (physical and digital records)
• Handle emails and coordinate with suppliers, customers, and service providers
• Support HR administrative tasks such as staff records and leave tracking
• Assist with purchasing, scheduling, and general office coordination
• Carry out ad-hoc administrative duties as assigned

Accounts Duties

• Enter daily accounting transactions using QuickBooks
• Update and maintain records in Odoo ERP
• Prepare invoices and follow up on payments
• Handle accounts payable (AP) and accounts receivable (AR)
• Perform bank reconciliations
• Prepare supporting documents for monthly closing and audit
• Assist with CPF submissions and IRAS-related documentation under supervision
• Coordinate with external accountants or auditors when required

Job Requirements

• Certificate or Diploma in Accounting, Business Administration, or related field
• Minimum 1–3 years of relevant working experience in admin and/or accounts roles
• Experience with QuickBooks is an advantage
• Experience with Odoo ERP is an advantage
• Basic understanding of Singapore accounting and administrative practices
• Familiar with invoicing, record keeping, and basic accounting processes
• Able to use Microsoft Excel and Word for daily tasks
• Detail-oriented, organized, and able to work independently
• Willing to handle both administrative and accounting responsibilities

ROLE AND RESPONSIBILITIES

1. Human Resources Operations & Employee Lifecycle

• Coordinate and administer end-to-end recruitment activities, including job descriptions, liaison with recruitment agencies, resume screening, interview coordination, onboarding, and offboarding.

• Prepare and administer HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence.

• Manage employee relations matters, including responding to staff queries, follow-ups on HR-related issues, and supporting grievance or appeal processes.

• Conduct and support exit interviews and ensure proper clearance and documentation.

2. Payroll, Compensation & Benefits

• Handle monthly payroll processing accurately and on time, including payroll journals and supporting documentation.

• Maintain accurate records for attendance, leave, salary administration, contract renewals, and staff movements.

3. HR Records, Compliance & Governance

• Maintain, update, and ensure completeness of all HR records, including physical personnel files (P-Files), e-HR folders, and HRMS (Info-Tech), for both existing and resigned staff.

• Ensure HR records are organized, accurate, and audit-ready, including regulatory and statutory documentation.

4. Work Passes, Claims & Statutory Matters

• Handle all work pass matters, including application, renewal, issuance, cancellation, and tax clearance for foreign employees.

• Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims in a prompt and compliant manner.

5. Learning, Development & Performance Support

• Support training and development initiatives, including training needs analysis, course administration, coordination, and post-training evaluation.

• Assist in performance appraisal processes and the compilation of relevant performance documentation.

6. Staff Engagement & Administration

• Support staff welfare, engagement initiatives, and company events such as annual dinners, team-building activities, and other corporate activities.

• Promote the Group’s corporate values to foster a positive and inclusive workplace culture.

• Provide general administrative support and undertake ad-hoc duties as assigned by the HR Manager.

REQUIREMENTS

Qualifications & Experience

• Diploma or Degree in Human Resource Management or equivalent.

• Minimum 3 years of relevant HR, Admin, and Payroll experience.

• Familiar with Singapore employment legislation, including the Employment Act and CPF regulations.

• Experience with Info-Tech HRMS or similar HR systems is an advantage.

Skills & Competencies

• Strong sense of responsibility, integrity, and confidentiality.

• Meticulous, well-organized, and detail-oriented.

• Able to work independently, manage deadlines, and perform under pressure.

• Good interpersonal and communication skills (written and verbal).

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

ADDITIONAL INFORMATION

• The role will be based at HQ (Lavender) initially, before relocation to the West Coast.

• 5-day work week.

• Official working hours:

o Monday to Thursday: 8:30 am – 6:00 pm

o Friday: 8:30 am – 5:30 pm

• Singaporeans only.

Job Description

• Industry/ Organization Type: Home Appliance
• Position Title: Admin Executive
• Working Location: Ubi
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,800 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Process and enter sales orders accurately and on time in the system
• Check pricing, product details, and customer information for accuracy
• Prepare invoices, delivery orders, and related documents
• Follow up on pending orders and ensure smooth order fulfilment
• Coordinate delivery schedules with the warehouse, dealers, contractors, and customers
• Ensure goods are delivered accurately and on schedule
• Monitor delivery status and resolve delivery-related issues when needed
• Prepare and submit required shipping documents
• Monitor inventory levels and update stock records regularly
• Conduct regular stock reconciliation and physical stock checks
• Coordinate with the warehouse team on stock movement and replenishment
• Report stock discrepancies and assist in improving inventory control
• Provide administrative support to the Sales and Service teams
• Maintain proper filing and documentation (hardcopy and softcopy)

APPLY NOW!!!

• Relevant working experience in an administrative or similar role is an advantage
• Proficient in MS Office (Excel, Word, Outlook)
• Experience with ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to manage multiple tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82928 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Key Responsibilities

Finance Functions

• Handle full set of Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare invoices, receipts, and ensure timely billing and collections
• Process supplier payments and staff claims
• Assist in bank reconciliations and monthly financial closing
• Maintain accurate financial records and proper documentation
• Support GST submission and audit schedules
• Liaise with external auditors, tax agents, and vendors when required

Administrative Functions

• Provide general administrative support to the finance team
• Maintain proper filing of financial and administrative documents
• Support internal controls and ensure compliance with company policies

Requirements

• Diploma or Degree in Accounting, Finance, or related field
• 1–3 years of relevant experience preferred (F&B industry experience is a plus)
• Basic knowledge of accounting principles and Singapore financial regulations
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Able to handle confidential information with integrity

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

We are looking for a detail-oriented and proactive individual to support financial and administrative operations within a dynamic organisation. This role covers procurement, accounts payable, fixed assets management, and general administration, ensuring accuracy, compliance, and smooth day-to-day operations.

Key Responsibilities

Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices using procurement systems (e.g. Ariba)
• Verify invoices against purchase orders and resolve discrepancies
• Monitor and follow up on outstanding POs and GRs
• Coordinate with stakeholders to close unused PO balances

Accounts Payable

• Verify and process non-PO invoices
• Coordinate approvals and submit invoices for payment processing
• Follow up on invoice status and resolve payment-related issues
• Ensure accurate coding and timely submission of invoices

Fixed Assets Management

• Support asset tracking, recording, and compliance with policies
• Assist in asset capitalisation, tagging, transfers, and disposals
• Coordinate annual physical asset verification exercises
• Maintain proper documentation, including asset records and verification
• Liaise with stakeholders and vendors on asset-related matters

Research Finance Support

• Assist in preparing research grant summaries and reports
• Support financial tracking, reconciliation, and accounting tasks

Administration

• Provide administrative support for operations and events
• Assist in asset tracking and related project work

Requirements

• Diploma or higher qualification
• Prior experience in finance operations, accounts payable, or procurement is an advantage
• Familiarity with SAP and procurement systems (e.g. Ariba) is preferred

By submitting your resume, youconsent to the collection, use, and disclosure of your personal information perScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potentialopportunities.

Delete personal data as it is notrequired at this application stage.

All applications will be processedwith strict confidence. Only shortlisted candidates will be contacted.

Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd –11C5781

Benefit Summary:

• Location: Kent Ridge

• Working Hours: Mon-Fri, office hours

• Stable career, career progression opportunities

Responsibilities:

• Register and process medical report requests, including cashier function for medical report payment.

• Handle all email, phone and mail enquiries pertaining to medical reports.

• Follow-up with doctors on incomplete medical report requests.

• Execute administrative duties pertaining to all medical report requests.

• Manage and resolve urgent and/or difficult cases to ensure that medical reports reach requestor within the stipulated timeline.

• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies.

• Conduct quality check on medical report before release.

• Any adhoc assignment as assigned by the supervisor.

Requirement:

• Possesses a Diploma education qualification.

• Minimum 1-2 years of experience in healthcare/hospitality/government industry with administrative or customer service experience.

• Proficient in Microsoft Outlook, Word and Excel.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities. 

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application. 

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Juwita Binte Mohammad Razali (Juwita)
Registration Number: R21101920
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

6 Months Contract

Location: Nanyang Avenue
Salary: Up to $2,800/month

About the Role
This role is ideal for individuals who enjoy working in a fast-paced environment and engaging with students and stakeholders.

Key Responsibilities

• Handle daily counter duties, including phone and walk-in enquiries on student housing matters
• Monitor shared email inboxes and digital platform, responding to queries as the first point of contact
• Escalate urgent cases promptly for resolution
• Communicate with student residents on scheduled maintenance, ad-hoc repairs, and other updates
• Maintain accurate and up-to-date records (resident details, occupancy status, availability) to support billing and reporting
• Manage facility reservations, including pre- and post-event coordination
• Provide general administrative support

Requirements

• Minimum Diploma, preferably with at least 2 years of relevant experience in customer service or relationship management
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Experience in an educational environment or familiarity with the education sector is an advantage

Key Competencies

• Strong written and spoken communication skills
• Experience with CRM or hostel/resident management systems is a plus
• Good interpersonal and stakeholder management skills
• Able to handle confidential information with discretion
• Team player with strong organisational skills and attention to detail

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Job Responsibilities

1.      Lease Documentation Processing

·        ACRA search on tenants and prospects

·        To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

·        Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

·        Maintain timely submission and update tenants’ sales on a monthly basis

·        Timely update concluded deals, and update COC required documentations

2.      Viewing Arrangements

·        Attend to phone enquiries and making viewing arrangements

·        Maintaining calendars of team for viewing arrangements

·        Calculation of area for proposed subdivided units

3.      Vacancy Listing

·        Maintain vacancy listing and agent mailing list, monthly

·        To send and follow up of prospecting emails to prospects

4.      Arrears Management

·        To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5.      Tenant’s Insurance Policies

·        To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6.      Tenants Related Matters

·        Arrange for flowers to be sent for tenant’s business commencement

7.      Procurement

·        Create purchase requests and ensure payments are timely remitted

8.      Contact Database

·        Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9.      URA Occupancy Reporting

·        Reporting of building occupancy in URA portal

10.   Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

·        Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.  

·        Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

·        1 to 2 years of administration / operations experiences

·        Able to work in fast paced environment and meet timelines

·        Well-conversant in Microsoft Office applications (MS Word/Excel)

·        Details-oriented and quality conscious

·        Good follow through skills

·        Pleasant personality and good interpersonal skills

·        You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.