Total 4,721 Others admin job vacancies in Singapore

Job Description

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Job Requirement

• Candidate must possess at least GCE “O” Level or equivalent, Diploma in preferred
• Interacts with operational personnel, scientific personnel, and department management
• Great communication and presenting skills
• Team player with positive attitude and pleasant personality
• Overtime and weekend work as required

Job Summary

We are seeking a dedicated Recruitment & Placement Executive to manage domestic helper recruitment, placement, and work pass applications, ensuring compliance with Ministry of Manpower (MOM) regulations and delivering excellent client service.

Responsibilities

• Manage the end-to-end recruitment and placement process for Foreign Domestic Workers (FDWs) to meet employer needs.
• Assess employer requirements and recommend suitable candidates based on job fit and client expectations.
• Conduct candidate screening, interviews, and suitability assessments to ensure quality placements.
• Coordinate deployment, transfer, onboarding, and repatriation arrangements to facilitate smooth transitions.
• Prepare, submit, and monitor Employment Pass (EP), S Pass, Work Permit, and related MOM applications to ensure timely approvals.
• Liaise with clients, candidates, and government agencies to track application status and clarify documentation requirements.
• Advise clients on Singapore employment regulations, work pass requirements, and recruitment procedures to ensure compliance.
• Maintain accurate and up-to-date records of clients, candidates, and applications for audit and reporting purposes.
• Ensure compliance with MOM regulations, Employment Agencies Act requirements, and company policies to uphold standards.
• Handle customer enquiries and provide professional after-placement support to enhance client satisfaction.
• Assist in business development activities, client retention, and service improvement initiatives to support growth.
• Prepare reports and perform administrative duties as assigned by management to support operational efficiency.

Required competencies and certifications

• CEI Basic certification.
• experience in domestic helper placement
• Familiarity with MOM work pass application procedures, including Employment Pass, S Pass, and Work Permit applications.
• Good understanding of Singapore employment regulations and employment agency practices.
• Strong communication, interpersonal, and customer service skills.
• Ability to work independently and manage multiple assignments effectively.
• Proficient in Microsoft Office applications and online government portals.
• Strong attention to detail and organisational skills.

Preferred competencies and qualifications

• Experience in the domestic helper industry.
• Experience handling appeals, renewals, and cancellation of work passes.

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Admin & Accounts Executive

Occupation

ACCOUNTS PAYABLE (OR RECEIVABLE) BOOKKEEPER

Job Description & Requirements

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues
Able to multi task

Able to do full set accounts
Can do Quickbooks data entry

Accounts payable
Easy going

Work Location: Defu City Industrial

Responsibilities:

• Attend to visitors & phone call

• Receive material for delivery to office

• Liaise with suppliers to obtain quotes, negotiate pricing, material order and follow up on deliveries

• Verify supplier invoice quantity, unit rates

• Pantry item upkeep and purchase of pantry and stationary items when required

• Purchase requisition & update rental equipment status

• To manage new asset purchase

• Arrange equipment/ site tools for calibration and keep record of calibration upon return.

• To prepare Certificate of Payment to Subcontractor.

• To assist in company event

• Perform filing, administrative and any other ad hoc duties assigned by superior

Requirements:

• Proficient in using Microsoft Office applications

• Team player and able to work independently

• Able to adapt to fast-paced environments

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

Job Information

· Salary Package: Basic (starting from 2k) + Performance Bonus

· Other Benefits: Medical & Dental coverage

· Working Days: Monday – Friday

· Working Hours: 9am – 5pm

· Working Location: Ubi/Eunos

· Job Contract: Full-time Permanent role

Responsibilities

· Conducting research on potential products, vendors, and services and comparing price and quality to ensure the best deal

· Handle customers’ orders & inquiries with efficient manner

· Handle the procedures of all orders & shipping documents accurately

· Monitor and expedite delivery according to production schedule.

· Coordinate & follow up with production in fulfilling the job orders, deadline & shipments

· Handle excellent working relationships with clients

· Manage the general office administration functions together with other administrators

· Filing and maintaining of documents

· Perform any other ad-hoc duties as assigned

Requirements

· ‘O’ level, Diploma or equivalent.

· Job holder without the above qualification but with relevant experience would be considered.

· Meticulous, highly organized & excellent team spirit

· Independent, takes initiatives, fast learner

· Positive attitude & performance oriented

· Ability to multitask & prioritize

· Good time management

· Keen to learn & explore beyond own capability

· Proficient in MS Office

RoleOverview

This role supports both procurement and administrative functions, ensuring smoothoperations across departments. The position is split approximately 65%Procurement and 35% Administrative support.

KeyResponsibiities:

1.Procurement (65%)

• Source and obtain competitive quotations from vendors and contractors for goods and services
• Issue RFQs (Request for Quotation) and evaluate submissions
• Negotiate pricing and terms to achieve cost efficiency
• Coordinate meetings between vendors, contractors, and internal stakeholders (including site visits when required)
• Manage purchase coordination, including order placement and delivery tracking
• Ensure timely fulfillment of procurement requests across multiple locations

2.Administrative Support (35%)

• Handle daily mail operations including franking, courier coordination, and dispatch
• Prepare and maintain reports related to outgoing mails and monthly SOAs
• Manage franking machine operations, including credit top-ups
• Oversee office pantry supplies (e.g., beverage stock replenishment)
• Verify and manage corporate phone bills (e.g., Singtel billing)
• Maintain and update internal telephone directory
• Liaise with courier vendors for document dispatch and collection (including urgent requests)
• Ensure proper transport of bulk mail items to the post office

3. Finance& Asset Coordination

• Verify budget codes (GL accounts) in collaboration with Finance for purchase requests
• Support asset tagging and tracking across multiple locations in line with audit requirements
• Assist in bi-annual asset audits
• Follow up with departments on submission of outstanding invoices

Requirements

• Diploma in Business Administration, Business Studies, or equivalent
• Minimum 1 year of relevant experience in procurement and/or administrative roles
• Strong administrative and documentation skills with attention to detail
• Able to work independently and manage multiple tasks
• Good communication and interpersonal skills

AdditionalInformation

• 5-day work week (Monday to Friday)
• Working Hours:  8:00am – 5:15pm OR  8:30am – 5:45pm
• Staff transport provided from Tanah Merah MRT

To Apply:
For a confidential discussion or to apply, please send your updated resumeto alicekoh@jobally.com.sg

We regret to informthat only shortlisted candidate will be notify. 

EA License No :18C9228 REG No : R1331591 Koh Hwee Eng Alice (Xu Huiying)

The HR & Admin Assistant will support the HR & Admin Manager in a wide range of human resource and administrative functions, playing an important role in ensuring smooth HR operations and providing efficient support to both employees and business needs. This role requires someone who is independent, meticulous, and able to work in a fast-paced environment with tight deadlines, while maintaining a strong service excellence mindset.

Key Responsibilities

Human Resources & Payroll Support

• Maintain and regularly update employee records, personnel files, and HR databases accurately
• Support end-to-end onboarding processes, including workstation setup, stationery, uniforms, and PPE (where applicable)
• Assist in work pass applications, renewals, and cancellations
• Post and maintain job advertisements across relevant recruitment platforms
• Coordinate training activities, including course registration, approvals, scheduling, post-training evaluation, and record maintenance
• Assist in monthly payroll processing, including data preparation, verification of attendance/claims, and ensuring timely and accurate payroll submission
• Administer insurance claims processing (submission, follow-up, and coordination with insurers)

Administrative & Office Support

• Coordinate meetings, company events, and other staff engagement activities
• Manage office maintenance and housekeeping, including copiers, air-conditioners, water dispensers, and related equipment
• Provide general administrative support and perform ad-hoc duties as assigned by the Manager

Job Requirements

Minimum Qualifications

• Diploma in Human Resource Management or equivalent
• 1 year of HR-related experience preferred

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Knowledge of Unit4 Prosoft HRMS will be an advantage
• Good understanding of the Singapore Employment Act and local labour regulations preferred
• Experience in payroll processing will be an advantage
• Highly organised, meticulous, and able to work independently
• Proactive with strong initiative and a sense of urgency
• Able to perform under pressure in a fast-paced environment
• Strong interpersonal and communication skills, with a service-oriented mindset

Job Descriptions:

• Check timecard against Info-tech clocking, enter the time hours, and ensure absent days are not given hours by the supervisors.
• Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expirydates, csoc expiry dates, passport expiry dates & etc).
• Enforce strict controls on advances/loans—record, prepare bank file and recover fully.
• Ensure allowance and deductions are reflected in the payroll.
• Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.
• Resolve bounced payments quickly.
• Finalise cash salary amount and coordinate toget the cash ready by the 8th.
• Keep the HR team & HOD informed of anypayroll queries and respond to workers/ supervisors within 2 working days.
• Submit job costing reports by the 10th.
• Issue payslips by the 14th.
• Check and tally balance of loan to workers against records of Finance Department on a monthly basis.
• Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.
• Keep track of salary advances and giro transfers in Excel in a timely manner.
• Update and ensure accuracy of the increment excel in a timely manner.
• Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.
• Check and submit yearly Employment Income IR8A.
• Prepare the required documents and respond to queries raised by the Finance auditor.
• Apply for levy waiver.
• Support ad-hoc tasks (e.g., Provide name list and payroll information for top management/ surveys/ policy renewals/submissions).
• Apply for bank accounts and distribute ATM cards in return with workers’ acknowledgements.
• Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.
• Maintain petty cash records.
• Reply to WhatsApp messages promptly.

Requirements:

• Available to start immediately.
• Fresh graduates are welcome. We can teach.
• Knowledge with Infotech Payroll & TMS modules is an advantage.
• Detail-oriented, proactive, and patient.
• Consistently having the passion to improve your work procedures and bring up to the team fordiscussion.
• Problem-solving and flexible thinking.
• Clear communication across all levels.
• Responsible team player—plan leave to avoid payroll timelines.

WHAT YOU’LL DO

The HR Admin Specialist supports efficient HR operations by administering the full colleague and candidate lifecycle, from recruitment and pre-boarding through to payroll inputs and exit. You enable HR systems accuracy, translations, and smooth day-to-day People service delivery across the market. 

You are a detail-oriented and dependable HR professional who brings accuracy, discretion, and a collaborative spirit to support multiple HR functions. By acting in line with our Values, having a growth mindset, and acting as a role model, you contribute to H&M’s business success through people engagement. At H&M, WHAT you do is as important as HOW you do it.

You will:

• Manage onboarding, offboarding, and lifecycle documentation for Store Managers and Support Office colleagues, providing standardized templates for execution.
• Create and maintain accurate employee records in HRIS systems (SuccessFactors), conducting regular data hygiene checks and system housekeeping.
• Handle day-to-day HR queries from colleagues and managers within established local labour law frameworks.
• Draft and support ER case documentation and coordinate exit interview logistics.
• Coordinate the localization and translation of HR content using AI tools, collaborating with local teams for accuracy and brand alignment.
• Support HR audits and vendor billing management while continuously driving operational workflow improvements.

WHO YOU’LL WORK WITH

As an HR Admin Specialist, you’ll work closely with People Function colleagues, Support Office colleagues, and Store Managers to ensure smooth processes and reliable service delivery.

This role reports to the Payroll Manager.

WHO YOU ARE

We are looking for people with...

• Diploma or degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR administration, HR operations, or maintaining employee data records.
• Proficiency in HRIS tools (SuccessFactors or equivalent) and advanced MS Office 365 skills.
• Required proficiency in English.
• Experience supporting payroll or rewards processes is a plus.

And people who are...

• Highly organized with strong administrative skills and strict attention to detail and accuracy.
• Excellent communicators capable of cross-functional collaboration and stakeholder management.
• Discreet with a proven ability to handle highly sensitive and confidential information.
• Digitally savvy and comfortable working with HR systems, automation, and AI tools to improve efficiency and accuracy.
• True ambassadors of our Values, acting with a collaborative, proactive, and improvement-oriented mindset.

Company Location

Woodlands

Working Hours

Mon - Thurs 8:30am - 6:30pm
Fri 8:30am - 5:00pm

Job Responsibilities

• In charge of full spectrum HR operation, recruitment and administration
• Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence
• Good knowledge of Application, renewal and cancellation of work passes (WP/SP/EP) & MOM matters
• Handle general HR administration, such as preparation of Letter of Appointment, confirmation letter and HR related document
• Preparing of new join staff orientation kit such as sitting arrangement, IT/email setup, stationery, mobile phone, name card, laptop
• Handling of company insurances (Group Medical, Workmen Injury Compensation, Vehicle Insurance)
• Responsible to manage and update Time Attendance for payroll processing
• Process monthly payroll
• Prepare submission to government agencies, such as CPF, IRAS, FWL, NS claims, Government Paid leave claims and etc.
• Perform other responsibilities and tasks as assigned

Requirements:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Human Resource Management/ Business Administrative or equivalent.
• At least 3 Year(s) of working experience in the related field is required for this position, preferably with Construction industry background
• Well versed with Singapore Employment Act

Sophia Lu (Reg No. R1100200)

Senior Associate, Recruiter

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Job Description: 

• Manage Bi-Monthly payroll processing.

• Talent Attraction plans and secures the organization's manpower. He/she talent outreach plans to source for potential candidates. 

• He/She determines cost-efficient assessments and selection tools to identify the right candidates

• He/She establishes processes and guidelines to onboard new hires, in charge of full-spectrum HR operations (Such as preparation of employment letters, confirmation letters, renewal, and cancellation of W/S/E passes, etc.,)

• Arrange and coordinate the resigned staff handover

• Familiar with Government Grant and liaise with the agency or Gov relevant department 

• Maintain, upkeep, and ensure timely and accurate updates of the HR database, all employee personal files records are completed and treated in the strictest confidence

• Other government related matters - IR8A, IR21, tax clearance, government, and training grant.

• Perform general HR administrative and office admin duties 

• Part of PA with Director

• Any other duties/works as assigned 

• English and Mandarin is required to effectively communicate with Mandarin-speaking clients.

Responsibilities :

• Perform daily data entry of customer information, vehicle records, invoices, and payments.

• Ensure all records are updated accurately in the company's system.

• Prepare and issue invoices, receipts, and statements.

• Handle Accounts Receivable (AR) and Accounts Payable (AP).

• Reconcile payments and maintain accurate accounting records.

• Organize and maintain filing systems for both physical and digital documents.

• Assist with administrative duties, customer enquiries, and office operations.

• Support management with ad-hoc administrative and accounting tasks.