Total 3,545 Others admin job vacancies in Singapore

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• 1 year of experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Role:
Accounts & Admin Executive (Partial Accounts / Up to $3400)

• Singapore Based (Tuas)

• 5 Days work per week (8am to 5pm)

• Basic: $2,900 - $3,400 + AWS

• Min. Diploma in Accounting + Min. 2 years’ finance/accounting and/or reporting experience

• Career Progression Opportunities

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.

• Handling Supplier invoice , delivery order

• Processing expense claims after review.

• Preparing Quotation to customer 

• Update the material cost & labour cost

• Update the accounting entry ( Accounting software : Peachtree )  

• Preparing the report for month end closing

• Handling opening job file 

• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 

• Manage worker dormitory matters.

• Manage supply of stationery and other office supplies   

• Apply and update for Safety Course , Yard entry permit , etc 

• Update for staff personnel information, etc 

• Cover for the Finance & Admin Manager in case of absence

• Carry-out other tasks that can be reasonably expected from this role 

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

• Strong exposure to end-to-end accounting and financial operations.
• Hands-on experience in a reputable global organization.

About Our Client

A globally established consumer goods company specializing in premium sports equipment and apparel, known for its strong brand portfolio and focus on performance-driven products.

Job Description

MONTHLY

GL Schedules

• Update GL schedules on a monthly basis
• Ensure all balance breakdowns reconcile with system records
• Submit for review and sign-off to maintain proper checks and balances

Taxi & Mobile Phone Verification

• Send monthly email confirmations to employees on usage
• Maintain and update tracking records

Statement of Accounts (SOA)

• Issue monthly AR statements to customers

DAILY / AD HOC

Supplier Reconciliation

• Reconcile supplier statements against internal records
• Investigate discrepancies, including missing invoices or payment variances
• Perform reconciliations for club fitting transactions

Payment Processing

• Prepare payment vouchers
• Verify and match details against supporting invoices

Invoice Processing

• Validate invoice details prior to processing
• Input invoices accurately into the system

Receipts

• Record and update daily bank receipts

Others

• Extract and file invoices for cash sales
• Extract invoices for key customers for portal uploads

The Successful Applicant

• Has 5 years of relevant accounting experiences in similar industries.
• Proficiency in MS Office, Excel (Advanced), financial software (AS400) and tools
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work effectively in a team and communicate clearly.
• Flexibility to adapt in a fast-paced retail environment.
• Familiarity with compliance and financial regulations in Singapore.

What's on Offer

Opportunity to work in a reputable organisation in Singapore.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-032026-6976496

Phone number

+65 6533 2777

Michael Page (Personnel) Pte Ltd | Registration No.201736642C

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

• Well Established Company
• Basic $2500 - $3000 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas
• Working day: Monday to Friday
• Working hours: 8.15am to 5.30pm

Job Responsibilities:

• Responsible for employment & work permit related pass applications, cancellations, renewals, and updates
• Registration of workers’ courses
• Submit claims and update claim record
• Assist in monthly payroll computation
• Provide administrative support to the Management
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Diploma in Business Administration / HR or relevant qualification
• Training Provided for those lesser/without experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Scope:

• Provide administrative support
• arranging interviews
• other HR related administration
• ad hoc duties as assigned

Requirements:

• Minimum Diploma in any field
• Good to have prior HR experience / internship
• Those with 1 to 2 years of HR exp will be an advantage

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

• Well Established Landscape Company
• Salary range: $2000 - $2500
• Working location: Chinese Garden
• Working hours: Mon - Fri (9:00am - 6:00pm), Sat (9:00am - 1:00pm)

Job Scope

• Handle daily admin duties (filing, scheduling, purchase orders, site coordination)
• Manage HR tasks (recruitment, onboarding, attendance, payroll, workers’ records)
• Process work permits / documentation for foreign workers (if applicable)
• Liaise with site supervisors and workers for manpower arrangements
• Prepare invoices, quotations, and monitor payments from clients
• Track expenses, petty cash, and basic accounting records
• Assist in budgeting and cost tracking for landscaping projects
• Coordinate with suppliers for materials (plants, tools, equipment)
• Maintain proper documentation for projects and contracts
• Support overall office and operations to ensure smooth workflow

Requirement

• Minimum Diploma in Business Administration / Human Resource Management
• Basic knowledge of the Employment Act and document management is advantageous.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Admin Account (Memorial Products)

• Office Location: Jurong East, Singapore
• Working Hours: Mon – Fri 9am – 6pm
• Monthly Salary: Base up to $2800 + AWS
• Employment Type: Full time, Permanent Contract
• Fast-paced environment

Company Overview
The company is recognized for its dedication to quality and continuous improvement. With a supportive work environment and a focus on employee development, it offers stable career opportunities and growth in a dynamic industry.

Responsibility

• Prepare and process Purchase Orders (PO), Delivery Orders (DO), and invoices accurately and on time.

• Maintain proper documentation and filing of purchasing, billing, and related records.

• Coordinate with suppliers, vendors, and internal teams to track orders, deliveries, and resolve discrepancies.

• Verify billing details, reconcile inconsistencies, and support payment processing.

• Provide administrative support, including data entry, reporting, and correspondence.

• Manage enquiries and follow-ups to ensure smooth workflow between operations and finance.

Requirement

• Minimum ITE education level in any field
• Minimum 1 year of relevant administrative experience in operations
• Compassionate, empathetic, and good at building rapport with customers
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.

Recruit Lync Pte Ltd | EA License Number: 22C1000

Chen Hoe Nam | EA Personnel License: R25158678

Job Description

• Industry/ Organization Type: Construction/ Interior Design
• Position Title: Admin Executive
• Working Location: Woodlands
• Working Hours: 5 Days, Monday – Friday (9am – 6pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare, review, and process Purchase Orders, Invoices, Quotations, and Sales Orders accurately and in a timely manner.
• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Monitor and coordinate inventory control, including conducting periodic stock checks and maintaining accurate records.
• Manage document control, including proper filing, data entry, and maintenance of both electronic and hardcopy documentation.
• Consolidate supplier invoices for payment processing and handle staff claims, reimbursements, and related administrative matters.
• Other duties as assigned by the management

APPLY NOW!!!

• Minimum GCE ‘O’ Level.
• At least 1–2 years of administrative experience.
• Detail-oriented, organized, and able to work independently with minimal supervision.
• Proficient in Microsoft Office applications.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82564 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description & Requirements

Roles & Responsibilities

• Prepare necessary paperwork including but not limited to quotations, purchase orders, delivery orders, invoices etc.,
• Handle phone calls of customers’ enquiries
• Liaise with technical team to ensure all servicing, maintenance & repairs of instruments are met with the required standard
• Follow-up with customers to ensure their issues are resolved satisfactorily.
• Customer service orientated, order fulfilment to customer, include pre-sales, post sales follow-up promptly.
• Perform administrative and other ad-hoc tasks assigned.
• Ability to multitask and prioritize all administrative paperwork
• High level of verbal and written communication.
• Good administrative and computer literacy skills.
• Passionate, self-motivated with service-oriented attitude.

Requirements

• Fresh Diploma holders or ITE graduates are welcome to apply
• Proactive, independently with good communication skills.
• Self-motivated, result and customer-oriented.

** 5-day work

RoleOverview

This rolesupports both procurement and administrative functions, ensuring smoothoperations across departments. The position is split approximately 65%Procurement and 35% Administrative support.

Key Responsibiities:

1.Procurement (65%)

• Source and obtain competitive quotations from vendors and contractors for goods and services
• Issue RFQs (Request for Quotation) and evaluate submissions
• Negotiate pricing and terms to achieve cost efficiency
• Coordinate meetings between vendors, contractors, and internal stakeholders (including site visits when required)
• Manage purchase coordination, including order placement and delivery tracking
• Ensure timely fulfillment of procurement requests across multiple locations

2.Administrative Support (35%)

• Handle daily mail operations including franking, courier coordination, and dispatch
• Prepare and maintain reports related to outgoing mails and monthly SOAs
• Manage franking machine operations, including credit top-ups
• Oversee office pantry supplies (e.g., beverage stock replenishment)
• Verify and manage corporate phone bills (e.g., Singtel billing)
• Maintain and update internal telephone directory
• Liaise with courier vendors for document dispatch and collection (including urgent requests)
• Ensure proper transport of bulk mail items to the post office

3. Finance& Asset Coordination

• Verify budget codes (GL accounts) in collaboration with Finance for purchase requests
• Support asset tagging and tracking across multiple locations in line with audit requirements
• Assist in bi-annual asset audits
• Follow up with departments on submission of outstanding invoices

Requirements

• Diploma in Business Administration, Business Studies, or equivalent
• Minimum 1 year of relevant experience in procurement and/or administrative roles
• Strong administrative and documentation skills with attention to detail
• Able to work independently and manage multiple tasks
• Good communication and interpersonal skills

AdditionalInformation

• 5-day work week (Monday to Friday)
• Working Hours:  8:00am – 5:15pm OR  8:30am – 5:45pm
• Staff transport provided from Tanah Merah MRT

Project Sales Admin

5.5 working days
Monday – Friday (9am – 6pm); Saturday (9am – 1pm)
11 Woodlands Close #05-21 Woodlands 11 Singapore 737853
$ 2200 - $ 2500

Job Responsibilities

• Prepare and manage progress claims and variation order (VO) documentation 
• Conduct site visits to verify completed work 
• Assist with basic site coordination tasks 
• Support general sales administration duties 
• Issue payment responses to subcontractors 
• Provide coverage for the purchaser during leave periods and support daily administrative operations 

Requirements

• Prior experience in construction or project administration is preferred 
• Basic knowledge of site coordination processes 

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Job Description

• Perform accurate data entry and maintain up-to-date driver order records in the system
• Monitor and organize job claim forms submitted by drivers, ensuring proper documentation and filing
• Track and manage drivers’ job order listings for operational accuracy
• Assist the Accounts team in preparing daily and monthly reports
• Support ad-hoc administrative and operational tasks as assigned

Job Requirements

• 1–2 years of relevant working experience preferred (training will be provided)
• Minimum GCE O-Level or NITEC qualification

*company transport provided. (pick up at Boon Lay MRT)

Wecruit Pte Ltd | 20C0270
Tew Jie Wei | R22106822

Job Summary

Seeking Litigation Admin Assistant to support our team in delivering high-quality legal services. You will contribute to case management and client success by applying strong organizational skills and collaborating effectively within a dynamic legal team.

Responsibilities

• Manage and organize legal documents and case files to ensure accuracy and accessibility for the firm
• Maintain the calendar of the Managing Partner to ensure accuracy of court hearings and client's meeetings
• Apply attention to detail in preparing and reviewing legal correspondence and filings to support case outcomes
• Collaborate with team members to contribute to a positive and productive work environment that drives client success
• Adapt to diverse case requirements and support continuous learning to enhance legal knowledge and skills

Preferred competencies and qualifications

• Experience in Google Calendear, eLitigation and ICMS is advantageous but not required
• Demonstrate a pleasant disposition to foster effective teamwork and client interactions
• Exhibit strong organizational skills to manage multiple tasks and deadlines efficiently
• Maintain high attention to detail to ensure precision in legal documentation and processes

Other Information

To apply, please email your resume to joel.prestigelegal@gmail.com

• Job Type: Full-time

Salary commensurate with experience. We regret that only shortlisted candidates will be contacted.