Total 2 job vacancies by Sun-dac

Core Function

This is a dual reporting position.

As the Programmes and Partnerships (P&P) Executive, the incumbent assists the HOD in programme planning, development and implementation tailored for persons with disabilities (PWDs), as well as managing partners/stakeholders including Allied Health Professionals (AHPs), corporate partners, community partners, volunteers and caregivers. This role focuses on managing AHP partnership/intervention and engaging caregivers. Hence, the P&P Executive works closely with caregivers and clients, AHPs and colleagues, to create a supportive environment that promotes personal growth and community integration for the clients.

Working directly with the Executive Director, the incumbent provides high-level strategic and administrative support. This role acts as a key resource in advancing organisational goals by coordinating strategic projects with the Management team, and leading SUN-DAC's compliance and governance initiatives.

Core Responsibilities

1. Management of AHP services

• Coordinates and manages the contracts, including the deployment and performance evaluation of the outsourced AHP services
• Executes and reviews the monthly training plans by the AHPs for the Training Officer group
• Assists in planning and delivering structured interventions with the AHPs, and reviews the processes and effectiveness
• Works together with the AHPs to prepare quarterly reports for Board Programme Committee and monthly report for Management meetings

2. Collaboration with Partners

• Engages with schools, community partners, and corporate partners to share about SUN-DAC's services and conduct workshops on understanding and communicating with PWDs
• Recruits suitable volunteers or interns to support with community-based and AHP programmes

3. Caregiver Engagement

• Plans, organises, and executes caregivers' engagement sessions through various platforms to ensure that the caregivers are engaged, aligning to the strategic plan
• Facilitates feedback and prepares reports and summary of the engagement session to ensure that the engagement is effective
• Tracks budget utilisation for caregiver engagement
• Seeks out collaborations and partners for caregiver's engagement session

4. Administrative Duties in the Programmes and Partnerships Team

• Coverage for the other team members in their absence, in the area of volunteer management, stakeholder partnerships, and programme development
• Prepares documents and reports to seek funding for the programme, and presentation to stakeholders
• Any other duties assigned by HOD

5. Executive Support & Strategic Administration

• Drafts, reviews, and prepares high quality reports and presentation decks to support the Executive Director
• Supports the execution and tracking of strategic organisational projects, including Environment, Social, and Governance (ESG) initiatives
• Assists in the systematic review and updating of Standard Operating Procedures (SOPs) and Policies
• Manages and upholds Personal Data Protection Act (PDPA) compliance across the organisation, ensuring data privacy standards and protocols are rigorously maintained
• Performs other strategic, administrative, or operational duries as directed by the ED

Core Job Specific Competencies

• Client- and family-centric
• High levels of patience and passion for working with adults with disabilities
• Negotiation - negotiates skillfully in tough situations
• Innovations Management - brings creative ideas of self and others to fruition
• Action Orientation - works hard and maintains high energy; seizes opportunity
• Time Management - uses time effectively and efficiently; can attend to a broad range of activities
• Resourcefulness - recruits the best people and volunteers available for positions, as well as solicits like-minded partners/organisations for programmes and fundraising
• Motivating Others - creates a climate in which people want to do their best

Core Job Requirements

Education

• Postgraduate, bachelor's degree, or Diploma, preferably in Social Work, Psychology, Counselling, or Project Management

Experience

• Experience with social service and working with PWDs will be an advantage

Skills

• Strong verbal and written communication skills to interact effectively with caregivers, stakeholders, and clients
• Strong organisational abilities to manage multiple programs and activities simultaneously
• Ability to work collaboratively with team members, volunteers, and community and corporate partners
• Creative thinking and adaptability to address challenges and make decisions in dynamic environments
• Knowledge of program design, implementation, and evaluation processes, particularly in a community setting
• Proficient in Microsoft Office Suite, and experience with data management systems

This role provides administrative and operational support to the Fundraising & Communications Manager. The incumbent will support donor pipeline management, outreach efforts, event coordination, and database administration, ensuring smooth execution of fundraising activities and enabling follow-through on partnerships.

Key Responsibilities

1. Administrative Support

• Manages and responds to fundraising and donor enquiries
• Provides administrative support for fundraising activities, including documentation, tracking, and reporting
• Maintains and updates donor records in the Donor Management System (DMS)
• Ensures database accuracy and housekeeping, including monitoring and resolving duplicate donor records
• Supports donation processing, acknowledgements and tax receipt documentation
• Liaises with vendors, suppliers, and partners to support programme and event coordination

2. Pipeline Management & Outreach Support

• Assists in researching and identifying prospective corporate and individual donors
• Supports initial outreach efforts (e.g. emails, calls, follow-ups) to potential donors and partners
• Prepares briefs, decks, and materials to support engagement with prospective donors
• Coordinates meetings and ensure timely follow-ups, enabling the Fundraising Manager to advance and close partnerships
• Supports the maintenance and tracking of the donor pipeline, ensuring accurate status updates and follow-ups

3. Event Coordination

• Provides logistical and administrative support for fundraising and engagement events
• Assists in the coordination and execution of the annual iBoccia / Social Inclusion Run and other community engagement activities
• Supports event preparation including vendor coordination, registration management, and post-event follow-up

4. Donor Engagement Support

• Assists with donor stewardship activities, including acknowledgement letters and engagement updates
• Ensures proper documentation and compliance with prevailing regulatory requirements for fundraising activities

5. Other duties

• Provide administrative support for cross-functional projects and initiatives as assigned by the Fundraising & Communications Manager or Executive Director

Job requirements

• 1-2 years of administrative, coordination, or events support experience
• Good written and verbal communication skills
• Strong organisational and coordination abilities
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office applications
• Familiarity with database or CRM systems will be an advantage
• Experience in the social service sector or non-profit environment will be an advantage
• Exposure to fundraising, customer service, or stakeholder engagement is beneficial
• A team player with a proactive and positive attitude