Job Summary:
The Office Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role includes a variety of tasks such as managing correspondence, scheduling meetings, supporting bookkeeping, and assisting with various administrative projects.
Key Responsibilities:
- Answer and direct phone calls, take messages, and respond to inquiries.
- Greet visitors and provide assistance as needed.
- Coordinate and schedule meetings, calendar invites, and Zoom calls across time zones.
- Schedule and coordinate appointments and travel arrangements.
- Support accounting and bookkeeping by updating and maintaining files in a filing system, both online and offline.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Provide general support to visitors and staff.
- Manage office budget, including petty cash and office expenses.
- Identify opportunities for process and office management improvements, and design and implement new systems.
- Provide other administrative support and assistance as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
Qualifications:
- Bachelor degree or equivalent; additional qualifications in communications or administration are a plus
- Proven experience as an Office Assistant, Administrative Assistant, or in another relevant administrative role.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent written and verbal communication skills.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational and planning skills in a fast-paced environment.
LOCATION: Singapore
Interested candidates please send CV to joshua@nexxuscapital.net
Job Type: Full-time
Schedule:
Supplemental Pay:
Work Location: Hybrid remote in Singapore 049483
