Total 2 job vacancies by Measurement & Verification Pte. Ltd.

We are seeking a detail-oriented and organized Administrative Assistant to support our Service Department in daily operations, coordination, and documentation.

Key Responsibilities

• Handle data entry, filing, and document management
• Prepare letters, reports, and meeting notes
• Maintain and update records, spreadsheets, and databases
• Ensure accurate data entry into service systems (e.g., Infortec, Maximo)
• Monitor service contracts and track renewal timelines
• Coordinate service schedules and support job planning
• Assist with monthly invoicing and billing tasks
• Manage incoming calls and emails, and liaise with clients, vendors, and internal teams
• Assist in arranging meetings and site access
• Prepare billing schedules and support accurate invoicing
• Resolve billing discrepancies with the Finance team
• Maintain proper documentation and filing, including contract records
• Track and prepare reports on service activities (e.g., revenue, PM/CM schedules)
• Maintain records of service jobs, equipment, and warranties
• Support continuous improvement of administrative processes
• Provide general office support (supplies, courier, basic claims/expenses if required)

Requirements

• GCE ‘O’/‘A’ Level, Nitec, Diploma, or equivalent
• Basic proficiency in Microsoft Office (Excel, Word, Outlook)
• Good communication skills (written and verbal)
• Detail-oriented, organized, and able to work independently
• Prior administrative experience is an advantage but not required

Working Environment

• Office-based role (with occasional site support, if required)
• Suitable for candidates seeking stable working hours or returning to the workforce

Job Summary

We are seeking a responsible and detail-oriented HR / Admin Executive to support the day-to-day HR and administrative operations of the company. The role includes HR administration, payroll processing, work pass matters, employee onboarding and offboarding, insurance coordination, and general office administration.

Key Responsibilities

• Manage day-to-day HR administration, including maintaining employee personal files and HR records

• Prepare employment-related documents such as employment contracts, letters, and HR correspondence

• Handle all Work Pass matters including application, renewal, cancellation and security bond administration

• Manage employee onboarding and offboarding processes, including dormitory check-in/out and OFWAS updates

• Process monthly payroll and ensure accurate computation of salary, overtime, claims and statutory contributions

• Verify employee claims and overtime submissions prior to payroll processing

• Attend to employees’ enquiries and assist in addressing HR-related matters

• Arrange employee training registrations and maintain training records

• Manage employee medical insurance matters and claims

• Coordinate company insurance policies and licence renewals

• Handle company vehicle matters including insurance renewal, road tax, maintenance and season parking

• Assist in preparation of HR and administrative reports

• Support general office administration when required

Requirements

• Diploma or Degree in Human Resources, Business Administration or related field

• At least 2–3 years of relevant HR or payroll experience

• Experience in payroll processing in Singapore

• Familiar with Singapore MOM regulations and Work Pass procedures

• Experience with Infotech HR / payroll system will be an advantage

• Good organisational and communication skills

• Able to handle confidential information with professionalism

• Proficient in Microsoft Office applications

Other Information

• 5-day work week

• Working location: TradeHub 21 (Jurong East area)