You'll be providing administrative and operational support, focusing on
office operations, communication, and coordination. Your role involves managing
documents, inventory, and logistics, as well as assisting with procurement
activities like ordering materials, getting quotes, and liaising with suppliers.
Basically, you'll be another backbone to our team, ensuring things run smoothly
and efficiently, while ensuring that customer deadlines are met.
- Inventory & Procurement
- Manage and verify inventory against SAP data to avoid duplicates.
- Arrange material orders with overseas factories.
- Get quotes/proforma invoices and get internal approval.
- Raise POs and handle payment invoices.
- Liaise with factories on material readiness and packing lists.
- Assist with stock take annually and/or when necessary.
2. Logistics & Operations Co-ordination
- Prepare and issue customer sales orders and delivery orders.
- Coordinate with logistics providers and suppliers.
- Track delivery schedules and monitor cargo.
- Check goods upon arrival.
- Receive goods from courier and forwarders.
3. Sales & Project Support
- For your own monitoring, to create project and product order summaries.
- Support project/sales teams with document prep and submission (e.g., product specs, certificates), where necessary.
4. General communication & Support
- Answer calls and handle internal/external correspondence.
- Collaborate with colleagues to provide timely support for critical admin and operational tasks, ensuring deadlines are met.
Requirements
- Min. O/N-levels with at least 2 years working experience in sales support, admin
or customer-service.
- Relevant experience in construction, project management, events, or hospitality is
highly desirable. Your background in these industries will enable you to make a
seamless transition and contribute effectively to our team.
