Total 4 job vacancies by Gentle Dining Pte. Ltd.

Job Summary:

The HR &Admin Manager is responsible for managing the full spectrum of human resource and administrative functions. This includes recruitment, onboarding, performance management, staff welfare, training, payroll support, and general office administration. The role ensures compliance with employment regulations while aligning HR practices with the company’s goals. The HR & Admin Manager also plays a key role in building a positive, productive, and engaged workplace culture.

Key Responsibilities

Human Resources

• Lead and manage end-to-end HR operations including recruitment, onboarding, confirmation, resignation, and exit processes.
• Develop and implement HR policies, procedures, and employee handbooks in compliance with local labour laws and MOM regulations.
• Handle employee relations, grievances, disciplinary matters, and conflict resolution.
• Manage the employee performance appraisal process and support department heads with performance improvement plans.
• Oversee staff welfare initiatives, employee engagement activities, and internal communications.
• Maintain accurate HR records and manage the HRIS system.
• Ensure compliance with employment laws, safety regulations, and company standards.
• Coordinate work pass applications, renewals, and cancellations (WP/SP/EP).
• Support payroll processing, leave, and attendance management.

Reporting & Compliance

• Prepare monthly HR reports (e.g., headcount, turnover, leave utilisation).
• Support internal and external audits related to HR and administration.
• Safeguard confidentiality and ensure proper filing of employee and company records.

Administrative Functions

• Oversee daily office administration including supplies, maintenance, and facility management.
• Manage office contracts (cleaning services, equipment servicing, insurance, etc.).
• Ensure smooth day-to-day operations.
• Coordinate company events, meetings, and staff activities.

Training & Development

• Identify training needs and coordinate relevant training programs.
• Monitor training participation and evaluate training effectiveness.
• Maintain training records for audits and compliance purposes.

Requirements

·      Diploma/Degree in Human Resource Management, Business Administration, or related field.

·      Minimum5 years of relevant HR & admin experience, with at least 2 years in a managerial role.

·      Strong knowledge of Singapore labour laws and MOM regulations.

·      Experience in payroll administration (Quick HR) and work pass applications.

·      Excellent interpersonal, communication, and leadership skills.

·      Highly meticulous, organised, and able to manage multiple priorities independently.

·      Proficient in Microsoft Office and HRIS systems.

·      HR certification (e.g., SHRM, IHRP) will be an advantage.

Job Summary:

The Operations & Customer Support Executive plays a critical role in ensuring efficient operational processes and delivering exceptional customer service. This position is responsible for coordinating daily operations, managing customer inquiries, and providing administrative support to enhance the overall workflow and customer experience.

Key Responsibilities:

The list of key responsibilities is not exhaustive and may include additional task as required.

Your job roles may be assigned or amended as necessary based on business needs and as determined appropriate by your superior.

1.     Operational Support:

·       Coordinate and monitor daily operations to ensure efficient workflows.

·       Maintain and update operational records, ensuring accuracy and compliance.

·       Collaborate with internal teams to streamline processes and resolve operational challenges.

2.     Production Order Support:

·       Process and manage production orders, ensuring timely execution and delivery.

·       Track order progress and address any delays or issues promptly.

·       Work closely with the production team to align schedules with order requirements.

·       Prepare production schedules and allocate resources effectively.

3.     Inventory Management:

·       Monitor and maintain inventory levels to meet production and operational needs.

·       Conduct regular inventory checks and audits to ensure accuracy.

·       Implement inventory control measures to minimize wastage and optimize stock levels.

4.     Customer Support:

·       Handle customer inquiries, complaints, and feedback via various communication channels.

·       Provide timely updates on order statuses, delivery schedules, and other customer-related matters.

·       Ensure a high level of customer satisfaction by resolving issues efficiently.

5.     Administrative Duties:

·       Prepare reports, schedules, and correspondence as required.

·       Maintain accurate documentation for production orders, inventory records, and customer interactions.

·       Ensure compliance with company policies and industry standards.

6.     Continuous Improvement:

·       Identify opportunities to improve production processes, inventory management, and customer service.

·       Assist in implementing new procedures to enhance productivity and reduce costs.

7.     Working Conditions:

·      Based in the office with regular interaction with the operation teams.

Job Requirements

·       Diploma in related field.

·       Previous experience in sales administration, customer service, or office administration preferred.

·       Strong organizational, communication, and interpersonal skills.

·       Attention to detail and ability to manage multiple tasks simultaneously.

·       Proficiency in Microsoft Office, CRM, and accounting software.

·       Proactive, adaptable, and able to work both independently and as part of a team.

·       Customer-oriented mindset with a focus on supporting sales growth.

Job Description & Requirements

A Customer Service Officer performs order processing and fulfilment tasks, and analyses customers’ needs and information to improve customer relationships and experiences. Responsibilities include keeping the client database up to date, implementing business process improvement solutions for effective customer service operations, and responding to customers’ requests and queries promptly. The job environment is customer centric and service oriented. The individual should be a communicative, attentive and patient team player who can address customers’ issues effectively and achieve customer satisfaction.

Job Responsibilities

• Issue Sales Order & Daily processing of orders
• Handle Phone calls & customer queries
• You will provide sales and admin support to the sales/marketing department which includes the co-coordinating of marketing activities, liaising with principal partners etc.
• Prepare sales order planning duties including order processing both for customers for (both local and overseas)
• Responsible for order processing transactions accurately, in a timely manner from order entry to delivery commitment to customers
• Identify process and implement solutions in a timely manner
• Preparation of quotations / export sales reports / sales commission
• Overseeing/Preparation of delivery orders and co-ordination of logistics
• Compile customers forecast to fullfill customers' orders
• Stock and inventory updates with the customer service team
• Assist packing team in packing of food bento
• Able to work 6 days a week

Job Requirements

• Diploma or ITE in a related field.
• Proven experience in customer service exoerience
• Excellent communication, negotiation, and interpersonal skills.
• Proactive, detail-oriented, and able to manage multiple client accounts efficiently.
• Proficiency in Microsoft Office
• Results-driven with a strong focus on accuracy, compliance, and client satisfaction.

Job Summary:

The Accounts Executive in the Finance Department is responsible for managing and maintaining client accounts, ensuring accurate financial records, and supporting the CFO in financial reporting, analysis, and account management. This role involves coordinating with internal teams, handling client inquiries and assisting in budgeting, forecasting, and other finance-related projects. The ideal candidate is detail-oriented, proactive, and results-driven, with strong communication and financial management skills.

Job Responsibilities

·       Handle Accounts Payable invoices, vouchers, and payment requests accurately and timely.

·       Manage correspondence via phone and email professionally.

·       Process staff e-claims and reimbursements in compliance with company policies.

·       Assist in the preparation of monthly financial status reports and support month-end closing activities.

·       Perform ad-hoc finance and administrative duties as assigned.

·       Calculate, reconcile, and verify customer and supplier account balances to ensure accuracy.

·       Collect and organize business records required for banking and financial processes.

·       Perform month-end closing activities, ensuring all transactions are recorded correctly.

·       Enter accurate data into the accounting system in a timely manner.

·       Record and process payroll transactions.

·       Generate and analyze reports from the accounting system for management use.

·       Maintain accurate financial records and statements in accordance with company standards.

·       Record and process all business transactions, including:

a)    Inventory, accruals, prepayments, capital structure, and finance costs.

b)     Sales, purchases, receivables, payables, and cash transactions.

Job Requirements

• Diploma or Degree in Accounting, Finance, Business, or a related field.
• Proven experience in account management, finance, or client servicing (1–3 years preferred).
• Strong knowledge of accounting principles, financial reporting, and reconciliation processes.
• Excellent communication, negotiation, and interpersonal skills.
• Proactive, detail-oriented, and able to manage multiple client accounts efficiently.
• Proficiency in Microsoft Office and accounting/CRM software.
• Results-driven with a strong focus on accuracy, compliance, and client satisfaction.