Company Overview
- Foundation Associates Engineering Private Limited, established in Singapore since 1992, delivers comprehensive piling and foundation solutions. ISO 9001: 2015 certified, FAE emphasizes innovation and quality across Singapore, Malaysia, Philippines, and Thailand.
Job Summary
Support office operations by managing receptionist duties, assisting Finance and HR administration, processing purchase orders and work permits, and coordinating staff training to ensure smooth organizational workflows.
Responsibilities
- Manage office receptionist duties to ensure professional and welcoming front-desk operations
- Perform data entry for Accounts Payable to maintain accurate financial records
- Issue Purchase Orders and execute 3-way matching of Invoice, Delivery Order, and Purchase Order to ensure payment accuracy
- Prepare sales quotations and handle email correspondence to support client engagement and sales processes
- Update employee attendance and leave records in the system to maintain accurate HR data
- Process Work Permit and S-Pass applications and coordinate interview arrangements to support recruitment and compliance
- Assist in Finance and HR administrative tasks to facilitate departmental efficiency
- Arrange and coordinate staff training sessions to support employee development
- Perform other ad-hoc duties as assigned to contribute to overall office effectiveness
Required competencies and certifications
- Diploma or higher educational qualification
- Minimum 1 year of relevant experience in Administration, Human Resources, or Finance
- Strong interpersonal and communication skills to collaborate effectively within teams and with clients
Preferred competencies and qualifications
- Prior experience in the Construction industry to enhance role effectiveness
Other Information
- Working Hours: Monday to Friday, 0900 – 1800
