Total 2 job vacancies by Experia Events Pte. Ltd.

Purpose of the Role:

The Senior Procurement Manager is responsible for leading and optimizing the procurement strategy to support the company’s operation in trade exhibitions, event and conference management and venue maintenance. The role ensures cost-effective sourcing, timely delivery, and compliance with internal and external policies, directly impacting the success and profitability of events.

Key Responsibilities:

Strategic Sourcing & Supplier Management

• Develop and implement sourcing strategies for all procurement categories supporting exhibition, events, conference and venue maintenance.
• Build and maintain strong supplier relationships to ensure service reliability and cost competitiveness.

Contract Negotiation & Management

• Lead contract negotiations with suppliers and vendors to achieve favourable terms.
• Monitor contract performance and ensure compliance with agreed SLAs.

Cost Optimization

• Analyze market trends to identify opportunities for cost reduction and improved service delivery.

Risk & Compliance Management

• Ensure procurement activities adhere to legal and ethical standards, including supplier due diligence.
• Maintain documentation and records for audits and quality assurance.

Team & Stakeholder Collaboration

• Collaborate cross-functionally with event managers, marketing, and finance to align procurement activities with project needs.
• Manage and mentor any junior procurement staff or coordinators.

Process Improvement & Reporting

• Drive procurement process improvements and automation where feasible.
• Provide regular reports on procurement performance, savings achieved, and supplier performance.

Qualifications and Experience

Education:

• Bachelor's degree in supply chain management, business administration, or a related field.

Experience:

• Minimum 10 years of procurement experience, with at least 3 years in a senior or managerial role.
• Proven experience in the MICE industry is highly preferred.
• Strong vendor negotiation skills and experience managing multi-million-dollar procurement budgets.
• Demonstrated ability to manage procurement for multiple simultaneous projects with tight deadlines.

Skills:

• Deep understanding of procurement processes, contract law, and vendor management.
• Excellent negotiation, communication, and interpersonal skills.
• High proficiency in Microsoft Excel.
• Strong analytical and problem-solving abilities.

Key Responsibilities

• Lead end-to-end planning and delivery of conferences, exhibitions and related event components.
• Develop and manage event timelines, production schedules and operational plans.
• Coordinate venue logistics, AV, staging, branding, registration and on-site operations with Operations lead.
• Oversee speaker management, programme execution and protocol requirements where applicable with relevant leads.
• Work with Sales lead on fulfilment of contractual entitlements.
• Manage vendor relationships and negotiate with suppliers to ensure cost efficiency and quality delivery.
• Work closely with internal conference, sales, marketing & communications and operations teams to align event objectives.
• Develop and manage event budgets, tracking expenses and ensuring financial accountability.
• Oversee procurement processes and contractual documentation.
• Prepare post-event reports including KPIs, feedback analysis and recommendations.
• Manage manpower, crew briefings and show-day coordination.
• Ensure high standards of guest experience and stakeholder satisfaction.
• Ensure compliance with IT security SOPs set in place internally by internal conference team and external vendors hired for the conference(s).
• Look at creative ways to deliver a high quality and memorable experience for attendees.
• Day-to-day administration to facilitate scope of work.
• Any other tasks which may be assigned from time to time by your reporting officer and Director.

Requirements

• Minimum 3 - 5 years of experience in event management, preferably in B2B conferences and exhibitions.
• Proficiency in Microsoft Office.
• Strong project management and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple stakeholders and work under pressure.
• Ability to work in a fast-paced and highly cross-functional organization.
• Willingness to work extended hours during event periods.
• Strong interpersonal communication skills with client-service orientation.
• Possess a good working attitude and willingness to learn.
• Possess good planning, organisational and multi-tasking skills.
• Possess good communication & negotiation skills.
• Possess a positive attitude and high standards in work ethics & personal integrity.