Total 1 job vacancies by Exa Services Pte. Ltd.

Job Summary

We are seeking a meticulous, responsible, and communicative Office Administrative Assistant to join our team. As a cornerstone of our operations, you will be responsible for maintaining the day-to-day efficiency of the office, providing administrative support across departments, and serving as the primary representative of our company’s professional image.

Core Responsibilities

• Daily Administration: Maintain the office environment, manage the procurement of office supplies, handle incoming/outgoing mail and express deliveries, and manage fixed asset registration.

• Document Management: Assist in drafting, printing, and binding official documents and meeting minutes; oversee the systematic classification and archiving of files.

• Meetings & Travel: Assist in organizing internal meetings, annual galas, or team-building activities; manage business travel arrangements (flights and hotels) for employees.

• Front Desk & Reception: Answer inquiry calls, greet and guide visitors, and handle hospitality tasks such as serving tea/water.

• Attendance & HR Support: Assist with staff attendance tracking, onboarding procedures, and provide basic human resources support.

• Ad-hoc Tasks: Complete other temporary assignments as directed by leadership.

Requirements

• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint); fast typing speed and basic business writing skills.

• Professionalism: Detail-oriented with strong logical thinking and multi-tasking abilities; punctual and reliable.

• Communication: Professional appearance, outgoing personality, with excellent coordination and teamwork skills.

• Preferred Qualifications: 1+ years of relevant experience is preferred (outstanding fresh graduates are also welcome to apply).