About UsWe are a events and carpentry solutions company in Singapore, specialising in custom event builds, exhibition structures, and interior fit-out.....
About Us
We are a events and carpentry solutions company in Singapore, specialising in custom event builds, exhibition structures, and interior fit-outs. Our team combines craftsmanship, creativity, and efficiency to deliver outstanding results for clients across corporate, retail, and government sectors.
As we continue to grow, we are looking for a meticulous and proactive Admin Executive to support our daily operations, finance functions, and project coordination.
Key Responsibilities
Administrative Duties
Handle general office administration, filing, data entry, and document control.
Maintain and update records for suppliers, clients, and project files.
Assist in procurement and coordination of materials and logistics for carpentry and event projects.
Liaise with clients, suppliers, and internal teams to ensure smooth project flow.
Prepare quotations, job orders, and delivery notes when needed.
Support HR and administrative matters such as staff attendance, leave records, and claims.
Provide ad-hoc administrative support to management and project teams.
Accounting Duties
Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
Prepare and issue invoices, track payments, and follow up on outstanding accounts.
Verify supplier invoices and ensure timely payment.
Perform monthly bank reconciliations and assist in month-end closing.
Track project expenses and assist in cost reporting.
Support GST submission and other statutory filings where required.
Maintain accurate financial records and documentation.
What We Offer
Friendly and supportive work environment.
Opportunities to learn project costing and operations management.
Exposure to exciting event and carpentry projects across Singapore.
Career growth potential within the company.
Requirements
1–3 years of relevant experience in admin and accounts; experience in events, carpentry, or construction preferred.
Proficient in Microsoft Office (Excel, Word) and familiar with accounting software (e.g., QuickBooks, Xero, SQL, MYOB).
Meticulous, well-organised, and able to meet deadlines in a fast-paced environment.
Good communication and interpersonal skills.
Able to work independently and collaborate effectively with team members.
Knowledge of GST and CPF processes will be advantageous.
