Total 10 job vacancies by Canossaville Children And Community Services

At Canossaville Preschool, we believe in forming the hearts and minds of children so that they will be empowered learners and compassionate leaders. To achieve this, we believe in having close partnerships with our families and stakeholders of the child so that he/she will receive holistic care and education.

Being part of the preschool team, you will report to the Vice Principal and be responsible for coordinating the day-to-day administrative and operational functions of the Preschool.

As the first point of contact for parents, children and visitors, you will play a key role in ensuring smooth centre operations, regulatory compliance, excellent customer service and a safe, well-maintained learning environment. You will work closely with the Principal, Vice Principal, teachers, central departments, and external vendors to ensure the efficient delivery of preschool operations. The role also requires support for school and Canossian Village events, including those conducted after office hours or on weekends when required.

Critical Work Tasks

Cleanliness and Maintenance: Premises and Facilities

• Work with in-house and outsource cleaners to ensure cleanliness of the school premises
• Create and manage cleaning checklists to work closely with cleaning staff
• Ensure that the Environment Protection Requirements are met as laid out by the regulatory authorities (ECCC)
• Monitor staff weekly cleaning checklists and keep softcopy
• Assist in inspection preparation (NEA/ECDA)
• Coordinate with Estate Management to report, schedule and follow up on maintenance works to ensure timely completion
• Coordinate with vendor on bi-monthly School Disinfection
• Conduct regular premise checks to ensure safety for students and staff

Food-Related

• Coordinate menu planning and implementation with the kitchen team to ensure healthy and nutritious meals for children and staff
• Oversee and work with kitchen staff to ensure adherence to daily menu
• Coordinate mealtimes during special occasions, half day closures, schedule changes, etc.
• Order groceries on a weekly basis, monthly and adhoc basis coordinating with central Admin Office
• Work with OSO and VP to prepare for food and hygiene audit checks
• Order food and supplies for staff connect and events, etc.

Fire Safety and First Aid

• Work closely with Preschool Principal and Estate Management to coordinate half-yearly Fire Drills in accordance with ECDA requirements
• Conduct regular checks to ensure fire safety standards for students and staff
• Conduct regular checks on First Aid Boxes to ensure validity of supplies
• Ensure supplies in First Aid Boxes are sufficient and to replenish where required
• Track validity of CPS Staff’s Child First Aid Certification and work with HR to ensure timely renewal of Certification before expiry date

Stakeholder Liaison

• Act as first point of contact for parents and visitors
• Provide accurate information on preschool programmes, fees, and enrolment procedures
• Manage and respond to all centre enquiries (calls, emails, walk-ins, inbox)
• Handle parent communication and ensure timely follow-up
• Update any concerns or requests brought up by parents to VP/P and escalate any urgent matters if needed
• Share notices and updates veted by VP/P to parents

Enrolment

• Maintain waitlist and update enrolment records
• Coordinate school tours and parent follow-ups
• Ensure completion of enrolment documentation
• Process enrolment and withdrawal administration with VP approval
• Flag and escalate special cases to VP/Principal

Administration

• Manage data entry in ECDA CMS and LittleLives
• Maintain student records, contact lists and files
• File and organise documents (children’s records, attendance, etc.)
• Maintain centre documentation, SOPs, filing system and audit readiness
• Assist with attendance and event responses
• Maintain inventories, databases and centre records, including student files, allergy records, contact lists and other operational documents
• Ensure proper document control and PDPA compliance
• Responsible for proper storage of stationery, uniform, craft materials
• Perform general administrative and clerical duties
• Support the smooth execution of daily centre operations
• Prepare staff attendance summaries where required

Vendor Management

• Coordinate and manage service providers and vendors (e.g. transport, photography, field trips, HPB and maintenance contractors)
• Schedule and coordinate maintenance works with estate team and contractors
• Ensure servicing schedules are followed and documentation is completed
• Monitor cleanliness, pest control and disinfection schedules

Procurement

• Procure supplies including educational materials, stationery, uniforms, household items, kitchen supplies and capital expenditure items in accordance with the approved budget
• Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Ensure purchases are made in accordance with the approved budget and procurement policies

Supporting Centre Operations

• Support organization of events at CCCS/CPS
• Support teachers during emergencies
• Support daily centre operations including attendance, health checks and dismissal
• Supervise children during excursions and transition periods
• Ensure smooth daily operational flow of the centre
• Support centre opening and closing operational readiness
• Respond to operational issues promptly and escalate significant matters to the Vice Principal or Principal where necessary

Compliance

• Coordinate and maintain ECDA licensing documentation and audit readiness
• Support NEA/ECDA inspections and prepare required records
• Maintain PDPA compliance in handling data and records

General

• Perform any other duties as assigned by the Vice Principal or Principal

Education and Experience

• Minimum GCE “O” level
• At least 1 to 2 years of relevant work experience in a preschool setting

Technical Skills and Competencies

• Must be proficient in Microsoft Office
• Be IT savvy
• Possess knowledge and use of various digital and social media platforms
• Able to multi-task, is resourceful, well organised and meticulous in handling databases and tasks
• Enjoy working with young children and is passionate about preschool education
• Be First Aid and ECC certified

Generic Skills and Competencies

• Excellent interpersonal and communication skills 
• Ability to collaborate, build and maintain strong relationships with different stakeholders 
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care 
• Ability to adapt to change and a willingness to embrace new strategies and ways of working 
• Ability to work independently with minimal supervision 
• Ability to work effectively in a team-oriented environment 
• Ability to multi-task and prioritise responsibilities  
• Effective analytical and problem-solving skills
• Strong organisational and time management skills 
• Demonstrated professionalism and a strong work ethic 

The Student Care Facilitator provides care and support to students in an inclusive and caring environment. He/She offers guidance to students with their homework, is responsible for their safety and well-being at all times, and uses positive behavior techniques to reinforce good behaviours. The Student Care Facilitator will adopt the Positive Behaviour Intervention System (PBIS) for overall student and classroom management. To support the holistic development of the students at the centre, He/She will deliver Canossian Care Curriculum lessons to the students. He/She is a good role model for the students and actively imparts good habits and social skills to our students.

Responsibilities:

• Classroom management and Scheduling of daily class activities
• Setting routines and expectations
• Managing student behaviours
• Collaboration with various stakeholders (teachers and colleagues)
• Does attendance taking, health and safety checks, closing duties
• Prepares classroom resources
• Takes data and enters information on student behaviours and needs

Requirements:

• Passion to work with children
• Has good time management skills, organised and structured
• Has initiative, and is adaptable
• Team player
• MS office skills
• least 2 years of
• (Good to have) Student care teaching experience in Singapore

A Senior Speech and Language Therapist provides care, therapy and education to children, their families, teachers and/or facilitators to facilitate their communication in collaboration with various allied professionals. This involves working in areas like speech, language, communication needs (both receptive and expressive) and feeding.

S/He serves the needs of the children from the different sectors within the Canossian Village and the wider community. S/He works collaboratively within a multi-disciplinary team to provide quality care and contributes to the Village’s efforts in providing an enhanced service delivery through the Canossian Circle of Care. S/He is an expert in her/his area of specialty, providing professional development for others - this includes training, coaching, and consulting the relevant stakeholders. S/He also contributes to the development and review of processes and resources and partakes in research and evaluation as needed. S/He performs clinical supervision of interns and other speech-language therapist as needed. S/He is also involved in managing service quality and performs department administration and operations tasks.

Critical Work Functions and Key Tasks

Casework - Assessment and Intervention Planning

• Conduct assessment to determine child’s level of functioning in their natural environment and identify areas requiring intervention
• Formulate client-centred and SMART (Specific, Measurable, Attainable, Relevant, Timely) goals based on assessment findings and educational goals in collaboration with relevant stakeholders.
• Select appropriate and specific outcome measures to enable evaluation of intervention progress and outcomes
• Provide intervention recommendations based on evaluation of child's needs
• Communicate assessment results (including Functional Age Estimates (FAE) for EIPIC cases), intervention plans, goals and outcome measures to relevant stakeholders at Individual Educational Plan (IEP) or Global Child Outcomes (GCO) meetings
• Provide guidance to supervisees on utilising evidence-based practices for assessment, case formulation and intervention planning

Casework - Delivery of Intervention

• Provide evidence-based intervention through individual and/or group format, pull-out and/or push-in support, depending on child's needs
• Recommend communication options, including the use of Assistive Technology, according to child's needs
• Facilitate/ lead in collaborations (e.g., provide consultations, co-plan activities, review progress, provide coaching) with relevant stakeholders (e.g., teachers, facilitators and parents) to support child in achieving intervention goals and generalising strategies within classroom and home settings
• Improve intervention by adoption of new techniques and technologies
• Evaluate intervention progress and outcomes using selected therapy outcome measures regularly
• Modify intervention plans based on child's performance and motivation as well as intervention outcome measures collected
• Formulate discharge or care plans based on child's performance, in consultation with relevant stakeholders
• Communicate intervention plans, outcome measures, progress and discharge criteria to relevant stakeholders during review meetings
• Provide guidance to supervisees on utilising evidence-based practices for implementation of intervention and progress evaluation

Casework – Performance of Clinical Administration and Operations

• Comply and monitor compliance of supervisees to profession's ethical guidelines and organisation's clinical protocols, and Standard Operating Procedures (SOPs)
• Manage feedback and provide guidance to supervisees on response to feedback from stakeholders
• Complete documentations (e.g., intervention plans, progress reports, case notes, case updates to sectors, recording of contact hours for provision of secondment/ itinerant services) accurately and promptly, and ensure they are well-maintained.
• Review documentations for cases of supervisee(s) and provide supervision where needed
• Coordinate with sectors to manage team's workload and roster to enhance manpower usage, and streamline processes to ensure quality and timely provision of services
• Contribute inputs for funding proposals for the purposes of obtaining grants/ support to achieve department outcomes
• Develop clinical practice guidelines
• Participate in the development of new clinical services

System Work

• Review models of care and service delivery and recommend improvements recommend aligned to evidence-based practice
• Facilitate/ lead in research and evaluation for programme improvement by providing clinical expertise and consultation
• Conduct audits
• Implement and track progress on strategic plans – output and outcomes for the different initiatives across the Child Development Unit
• Monitor teams' clinical and non-clinical key performance indicators and ensure team’s yearly performance targets are aligned with the Canossaville’s strategic focus areas
• Lead in sector or village-wide quality improvement projects/ programmes/ initiatives
• Plan and deliver trainings/ workshops/ activities/ programmes to meet the learning needs for staff and caregivers
• Partner sectors in the village to give presentations to schools, funders, government agencies

Personal / People Development

• Enhances professional growth and development by keeping up to date with current literature and through participating in educational programmes, in-service meetings, and workshops (internal and external)
• Supervise and mentor speech-language therapist and/or interns, ensuring that they are growing professionally and achieving their targets set for the year

Education, Skills, and Competencies

• Undergraduate or Master’s Degree in Speech Pathology from an accredited university recognised by the Allied Health Professions Council (AHPC)
• At least 5 years of relevant experience in pediatric / school-based setting
• (Preferred) At least 3 years of experience in supervisory / management role
• Relevant experience working with students with hearing loss will be an added advantage
• Professional license: Fully registered with the Allied Health Professions Council of Singapore
• Capacity to work effectively in response to work demands (responding to client needs in different circumstances including critical incidents)
• Excellent interpersonal and written communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care
• Ability to adapt to change and a willingness to embrace new strategies and ways of working
• Ability to work independently with minimal supervision
• Ability to work effectively in a team-oriented and multi-disciplinary environment

Company Overview

The client is a Catholic social service agency supporting children’s holistic development and vulnerable families through inclusive social and psychological aid. They nurture hearts, enlighten minds, and empower spirits to transform lives and communities.

Job Summary

The Senior Executive (HR Operations & Compensation & Benefits) manages HR operations, compensation, benefits, payroll, and compliance to support the full employee lifecycle and enable effective workforce management and organizational decisions.

Responsibilities

• Administer payroll and salary processes to ensure accurate and timely employee compensation
• Analyze compensation data to support competitive and equitable pay structures
• Manage employee benefits programs, ensuring proper enrollment, administration, and communication
• Oversee HR operations including onboarding, offboarding, and employee record maintenance to support lifecycle management
• Maintain and update HR systems to ensure data accuracy and accessibility for reporting purposes
• Generate workforce reports and support HR budgeting and workforce costing to inform organizational planning
• Ensure compliance with statutory requirements and prepare necessary reports for regulatory adherence
• Support mission and staff formation initiatives aligned with organizational values and culture

Reporting to the Head, Partnerships & Communications, the Lead, Partnerships & Communications supports the day-to-day coordination and implementation of activities within the Partnerships & Communications department, while leading the execution of key departmental initiatives, campaigns, and projects.

The role supports the operationalisation of departmental strategies across fundraising, communications, partnerships, and stakeholder engagement functions, ensuring that initiatives are executed smoothly and in alignment with organisational priorities. He/She coordinates the work of Senior Executives and Executive staff, ensuring clarity in deliverables, timelines, and quality standards across the department, while leading the execution of key departmental initiatives, campaigns, and projects.

The role also facilitates cross-functional coordination, monitors operational progress, and supports the effective implementation of departmental plans under the guidance of the Head, Partnerships & Communications.

Critical Work Functions

Day-to-Day Operational Coordination & Implementation Support

• Translate departmental strategy into operational workplans, timelines, and task allocations
• Lead and actively drive the execution of communications, fundraising, partnerships, and stakeholder engagement initiatives, while coordinating cross-functional support where required
• Ensure all projects and campaigns are delivered on time, within scope, and to quality standards
• Coordinate across functions to ensure smooth execution of integrated initiatives
• Identify and resolve operational bottlenecks affecting delivery

Team Management & Supervision

• Assign and coordinate work plans, priorities, and deliverables across the team
• Monitor operational progress, workload distribution, and quality of deliverables
• Provide operational guidance, feedback, and on-the-job coaching to team members
• Ensure clarity of roles, responsibilities, and accountability across the department

Campaign & Project Management

• Lead and manage the end-to-end execution of fundraising campaigns, communication initiatives, and partnership activities
• Develop detailed project plans, timelines, and implementation schedules
• Coordinate cross-functional collaboration and execution across fundraising, communications, and partnerships
• Ensure alignment of campaign execution with approved strategies and objectives
• Monitor progress and escalate issues to Head, Partnerships & Communications and Senior Management where necessary

Communications & Content Execution Oversight

• Lead and coordinate the execution of communication plans, social media calendars, and content schedules
• Review and ensure quality control of communications materials prior to release
• Coordinate production of publications, campaigns, marketing, and branding materials
• Ensure consistency of messaging across all platforms and outputs
• Support alignment of communications with fundraising, partnership, and sector priorities

Fundraising & Partnership Execution Coordination

• Lead and coordinate the execution of fundraising campaigns, donor engagements, and sponsorship activities
• Ensure timely delivery of proposals, donor communications, and stewardship materials \
• Ensure CRM updates and data accuracy related to donors and partners
• Coordinate engagement activities with corporate partners and stakeholders
• Ensure smooth execution of donor and partner events

Events & Engagement Management

• Lead and coordinate the planning and execution of fundraising, partnership, and engagement events
• Ensure proper coordination of logistics, staffing, and programme flow
• Manage cross-functional event planning across communications, fundraising, and partnerships
• Ensure post-event reporting, evaluation, and documentation are completed
• Support Head, Partnerships & Communications in high-level or strategic events where required

Systems, Processes & Workflow Management

• Maintain and improve departmental workflows, SOPs, and operational processes
• Ensure consistent use of CRM, communication tools, and data systems
• Monitor adherence to internal processes and compliance requirements
• Identify process gaps and recommend operational improvements
• Support implementation of new systems or tools for efficiency

Performance Monitoring & Reporting Support

• Track progress of departmental KPIs and operational deliverables
• Consolidate updates from all functional teams for reporting purposes
• Support preparation of reports for Head, Partnerships & Communications and Senior Management
• Monitor campaign and project performance indicators
• Highlight risks, delays, and performance issues proactively

Stakeholder Coordination & Internal Alignment

• Coordinate engagement with internal sectors/departments for joint initiatives
• Support communication between operational teams and external stakeholders
• Ensure alignment of messaging and execution across functions
• Facilitate smooth collaboration between fundraising, communications, and partnerships teams

Education and Experience

• Bachelor’s degree in business/marketing /communications
• At least 5 years of relevant supervisory experience, preferably in the Non-Profit/Social Sector

Technical Skills and Competencies

• Familiar with Microsoft Office applications and comfortable with using IT systems
• Strong understanding of various fundraising techniques, including online fundraising through digital and social media platforms, with the ability to engage audiences creatively and effectively
• Strong understanding of communications, marketing, branding, and stakeholder engagement strategies, including their application in fundraising and partnership contexts
• Strong understanding of community engagement principles and practices, including volunteer engagement, relationship-building, and sustaining connections with diverse stakeholder groups to support organisational impact and outreach objectives
• Working knowledge of creative design and editing tools
• Experience in using Donation Management System(s)
• IT literacy in managing databases, websites, Client Relationship Management (CRM) software, social media platforms, and Microsoft Office
• Working knowledge of digital marketing principles and tools, such as SEO/SEM, Google Analytics and Google AdWords

Generic Skills and competencies

• Excellent interpersonal and written communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to create a positive work culture where members strive together for the highest standards of care
• Ability to adapt to change and a willingness to embrace new strategies and ways of working 
• High level of self-management/ownership with the ability to work independently with minimal supervision
• Is resourceful and possess the ability to problem-solve with a macro-view

An Occupational Therapist provides care, therapy, and education to children, their families, teachers, and/or facilitators to support their occupational performance in collaboration with various allied professionals. This involves working in are as such as motor functions, adaptive skills, sensory integration, and self-regulation.

S/He serves the needs of the children from the different sectors within the Canossian Village and the wider community. S/He works collaboratively within a multi-disciplinary team to provide quality care and contributes to the Village’s efforts in providing an enhanced service delivery through the Canossian Circle of Care. S/He also participates in continuing education and research as needed.

S/He should be collaborative and possess strong communication and problem-solving skills.

Critical Work Tasks

Casework - Assessment and Intervention Planning

• Conduct assessment to determine child’s level of functioning in their natural environment and identify areas requiring intervention
• Formulate client-centred and SMART (Specific, Measurable, Attainable, Relevant, Timely) goals based on assessment findings and educational goals in collaboration with relevant stakeholders.
• For EIPIC and preschool cases, ensure that goals are based on child's needs and aligned with the ECHO framework and CPS curriculum
• Select appropriate and specific outcome measures to enable evaluation of intervention progress and outcomes
• Provide intervention recommendations based on evaluation of child's needs
• Communicate assessment results (including Functional Age Estimates (FAE) for EIPIC cases), intervention plans, goals and outcome measures to relevant stakeholders at Individual Educational Plan (IEP) or Global Child Outcomes (GCO) meetings
• Utilise evidence-based practices for assessment, case formulation and intervention planning

Casework - Delivery of Intervention

• Provide evidence-based intervention through individual and/or group format, pull-out and/or push-in support, depending on child's needs
• Recommend assistive devices and equipment according to the child's needs
• Participate in collaborations (e.g., provide consultations, co-plan activities, review progress, provide coaching) with relevant stakeholders (e.g., teachers, facilitators and parents) to support child in achieving intervention goals and generalising strategies within classroom and home settings
• Suggest changes to environments based on children’s needs and safety if needed
• Evaluate intervention progress and outcomes using selected therapy outcome measures regularly
• Modify intervention plans based on child's performance and motivation as well as intervention outcome measures collected
• Formulate discharge or care plans based on child's performance, in consultation with relevant stakeholders
• Communicate intervention plans, outcome measures, progress and discharge criteria to relevant stakeholders during review meetings
• Utilise evidence-based practices for implementation of intervention and progress evaluation

Casework – Performance of Clinical Administration and Operations

• Comply with profession's ethical guidelines and organisation's clinical protocols, and Standard Operating Procedures (SOPs)
• Manage feedback from stakeholders
• Complete documentations (e.g., intervention plans, progress reports, case notes, case updates to sectors, recording of contact hours for provision of secondment/ itinerant services) accurately and promptly, and ensure they are well-maintained
• Utilise equipment and resources in a cost-effective manner through managing individual caseload and completion of clinical and administrative work in a timely manner
• Work within budget allocated for the financial year
• Furnish one’s caseload, outputs and outcomes for reporting

System Work – Within CCDU

• Identify areas of improvement in models of care and service delivery based on evidence-based practices
• Participate in research and evaluation for programme improvement

System Work – Within The Canossian Village

• Participate in sector or village-wide quality improvement projects/ programmes/ initiatives
• Assist in the planning and/or delivery of trainings/ workshops/ activities/ programmes to meet the learning needs for staff and caregivers

Personal Development

• Enhances professional growth and development by keeping up to date with current literature and through participating in educational programmes, in-service meetings, and workshops (internal and external)

Professional Development

• Assist in supervision and mentoring of interns, ensuring that interns under care are growing professionally

General

• Perform any other duties as assigned by the Head, CCDU and Senior Management

Education and Experience

• Possess at least a Diploma in Occupational Therapy from an accredited polytechnic or university
• Full Allied Health Professions Council (Singapore) registration
• Minimum 4 years of working experience with paediatric population
• Knowledge of the Early Childhood Holistic Outcomes (ECHO) Framework will be preferred
• Relevant experience working with students with hearing loss will be an added advantage

Technical Skills and Competencies

• Understanding and knowledge of service provision for children with special needs and their families (From early years to primary years and across EI, mainstream and SPED settings)
• Able to translate technical knowledge into practice
• Able to tailor communication of technical knowledge according to recipient's level of understanding
• Knowledge of hearing loss will be an advantage

Generic Skills and Competencies

• Excellent interpersonal and written communication skills
• Able to prioritise and manage all assigned responsibilities to ensure highest standards of service delivery and care for all stakeholders
• Able to work independently with minimal supervision
• Is resourceful and possess the ability to problem-solve
• Able to work effectively as a team player within a multi-disciplinary team where members strive together for the highest standards of service delivery and care
• Able to contribute to a positive work and team culture
• Able to adapt to change and a willingness to embrace new strategies and ways of working
• Able to build and maintain strong relationships with different stakeholders to foster collaboration
• Awareness and understanding of diversity

The Finance Manager will ensure accurate, timely, integrity and transparent financial transactions and information to support decision-making by management, the Board, and regulatory stakeholders. He/She will enforce compliance with the Charities Act and regulations, Charities Accounting Standard (CAS),strong internal controls, as well as support financial reporting, consolidation, budgeting, and mission-driven initiatives.

This is a strategic role requiring a strong financial background, sound judgment, and leadership skills to support sustainable growth and governance.

Under the direction of the Head of Finance & Governance, he/she will lead a team of staff to uphold the Mission and work in partnership with all other programmes/sectors to serve the holistic needs of the children and families. He/She will coordinate and support the Sector Managers in all matters pertaining to financial administration.

He/She will serve as an experienced role model to guide, mentor, and empower the Finance team while creating a positive work and team culture where members strive together to bring their best to the people we serve.

Critical Work Functions and Key Tasks

Financial Accounting & Reporting

• Manage full-spectrum of Finance and Accounting functions including leading month-end and year-end close processes of Canossaville’s financial results and reporting package, ensuring general ledger accuracy with sound understanding of accounting treatment in accordance with Charities Accounting Standard (CAS)
• Prepare monthly financial statements, review balance sheet schedules reconciliations, and investigate analysis for management
• Lead the coordination of external audits and act as the primary liaison with auditors, ensuring timely resolution of audit findings and implementation of corrective actions where required
• Manage month-end and year-end closing processes, and prepare monthly financial reports and analysis for Finance Sub-Committee, Management, Sectors and Departments
• Prepare cash flow forecasts to ensure sufficient funds for operational and expenditure needs
• Monitor banking transactions and review bank reconciliations

Finance Operations Oversight

• Review and oversee Accounts Payable (AP), Accounts Receivable (AR), payroll-related finance transactions, and cash management processes to ensure accuracy, completeness, proper authorisation, and timely processing
• Review payment vouchers, claims, journal entries, collections, and reconciliations to ensure compliance with internal controls, delegated authority limits, and organisational policies
• Monitor outstanding receivables and follow up on collections where necessary to support healthy cash flow management
• Ensure timely and accurate processing of vendor payments, staff claims, grant disbursements, and other financial obligations

Compliance & Controls

• Ensure proper authorisation, access control, and supporting documentation are in place for all bank account matters
• Act as the system owner for the accounting / EPR system (support implementation, upgrade and user training) and ensure system configurations align with accounting policies and operational requirements (where necessary)
• Maintain proper documentation of vendor contracts, accounting policies, SOPs, and workflows; ensuring adequate systems are in place for asset and facilities management
• Review procurement and vendor payment processes to ensure compliance with procurement policies, approval limits and value-for-money principles
• Drive continuous improvement initiatives to strengthen internal controls, improve efficiencies and support operational scalability
• Ensure compliance with guidelines set out in the Charity Transparency Framework and Code of Governance
• Support the Head of Finance & Governance in the risk management exercises and IPC status renewal processes
• Assist with preparation of Annual Report

Budgeting & Strategic Business Partnering

• Lead the Annual Budgeting process, mid-year budget review and overall budgeting cycle to drive financial planning and accountability
• Conduct monthly financial reviews with stakeholders, monitor budget performance and forecasts, and report variances to Management. Work with sector and department heads to review cost structures, resource requirements, and funding utilisation
• Lead budgeting and forecasting processes by providing accurate financial data and trend analysis

Fund Management & Grant Accountability

• Oversee the financial administration of grants, donations, designated funds and restricted funds to ensure compliance with donor requirements, grant conditions and regulatory obligations
• Monitor fund utilisation and ensure expenditure is aligned with approved purposes and funding agreements
• Prepare grant claims, fund utilisation reports and financial submissions required by funders and regulatory agencies
• Establish controls and reporting mechanisms to ensure transparency, accountability and stewardship of charitable resources
• Ensure proper accounting, tracking and reporting of donations, fundraising proceeds, designated funds and restricted funds in accordance with regulatory guidelines and donor requirements

Systems Development

• Establish and strengthen finance governance, internal controls, policies, SOPs, and approval frameworks
• Review and enhance department processes, workflows, documentation, and reports to improve efficiency, standardisation, and controls

Resource Management

• Work with the Head of Finance & Governance in the annual budget allocation exercise to ensure prudent spending and efficient resource utilisation across the organisation
• Ensure that his/her Team are equipped with the necessary resources and tools to perform effectively 
• Ensure resources are utilised in a cost-effective manner 
• Monitor and ensure spending is within the approved budget for the financial year

Supervision and Reporting

• Serve as the key liaison and provide secretariat support to the Finance Sub-Committee, including the preparation of financial reports, board papers, analysis, meeting materials, and follow-up on action items arising from meetings
• Act as the management representative to the Finance Sub-Committee, providing financial analysis, reports, presentations and recommendations to support effective governance and decision-making
• Prepare management reports and financial updates to the Management, Finance Sub-Committee and Canossaville Management Committee (CMC)
• Ensure that the Finance staff’s yearly performance targets are aligned with the Canossaville’s strategic focus areas
• Escalate key financial, compliance, audit, and governance matter to the Head of Finance & Compliance where appropriate
• Ensure that staff under care are growing professionally and achieving targets set for the year
• Conduct appraisals for direct reports, where applicable
• Lead, manage, nurture and develop the personal growth opportunities of staff, whilst ensuring that the working environment is safe and encouraging
• Provide technical guidance and quality review of work performed by Finance staff, ensuring consistency, accuracy and adherence to accounting standards and organisational policies

General

• Performs any other duties as assigned by the Senior Management

Education and Experience 

• Degree in Accounting, Finance or related discipline
• At least 5 years of relevant finance experience, including 2 years in a supervisory or managerial capacity
• Experience in social services, public sector, or grant-funded environments is highly preferred

Technical Skills and Competencies

• Experience in accounting software
• Strong in use of excel for analytics and PowerPoint for presentation
• Strong in internal control procedures
• Possess ability to apply critical thinking skills (observation, planning, analysis, review) to the workplace  
• Effective problem-solving and conflict resolution skills, when dealing with different stakeholders, including the Finance Sub-Committee and Management Committee members

Generic Skills and Competencies

• Excellent interpersonal and written communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to create a positive work and team culture where members strive for the highest standards of work delivery
• Ability to work effectively in a team-oriented and multi-disciplinary environment
• Ability to adapt to change and a willingness to embrace new strategies and ways of working
• Has a strong learning agility and is resilient in managing change and ambiguity
• High level of self-management/ownership and ability to work independently with minimal supervision 
• Ability to function in a fast-paced environment with tight/competing deadlines by prioritising and managing multiple projects and tasks simultaneously
• Keen interest in continuous improvement and work excellence
• Highly meticulous and possess high degree of accuracy
• Resourceful and possess the ability to problem-solve with a macro-view
• High level of personal integrity

Reporting to the Head, Partnerships & Communications, the Lead, Partnerships & Communications supports the day-to-day coordination and implementation of activities within the Partnerships & Communications department, while leading the execution of key departmental initiatives, campaigns, and projects.

The role supports the operationalisation of departmental strategies across fundraising, communications, partnerships, and stakeholder engagement functions, ensuring that initiatives are executed smoothly and in alignment with organisational priorities. He/She coordinates the work of Senior Executives and Executive staff, ensuring clarity in deliverables, timelines, and quality standards across the department, while leading the execution of key departmental initiatives, campaigns, and projects.

The role also facilitates cross-functional coordination, monitors operational progress, and supports the effective implementation of departmental plans under the guidance of the Head, Partnerships & Communications.

Critical Work Functions

Day-to-Day Operational Coordination & Implementation Support

• Translate departmental strategy into operational workplans, timelines, and task allocations
• Lead and actively drive the execution of communications, fundraising, partnerships, and stakeholder engagement initiatives, while coordinating cross-functional support where required
• Ensure all projects and campaigns are delivered on time, within scope, and to quality standards
• Coordinate across functions to ensure smooth execution of integrated initiatives
• Identify and resolve operational bottlenecks affecting delivery

Team Management & Supervision

• Assign and coordinate work plans, priorities, and deliverables across the team
• Monitor operational progress, workload distribution, and quality of deliverables
• Provide operational guidance, feedback, and on-the-job coaching to team members
• Ensure clarity of roles, responsibilities, and accountability across the department

Campaign & Project Management

• Lead and manage the end-to-end execution of fundraising campaigns, communication initiatives, and partnership activities
• Develop detailed project plans, timelines, and implementation schedules
• Coordinate cross-functional collaboration and execution across fundraising, communications, and partnerships
• Ensure alignment of campaign execution with approved strategies and objectives
• Monitor progress and escalate issues to Head, Partnerships & Communications and Senior Management where necessary

Communications & Content Execution Oversight

• Lead and coordinate the execution of communication plans, social media calendars, and content schedules
• Review and ensure quality control of communications materials prior to release
• Coordinate production of publications, campaigns, marketing, and branding materials
• Ensure consistency of messaging across all platforms and outputs
• Support alignment of communications with fundraising, partnership, and sector priorities

Fundraising & Partnership Execution Coordination

• Lead and coordinate the execution of fundraising campaigns, donor engagements, and sponsorship activities
• Ensure timely delivery of proposals, donor communications, and stewardship materials \
• Ensure CRM updates and data accuracy related to donors and partners
• Coordinate engagement activities with corporate partners and stakeholders
• Ensure smooth execution of donor and partner events

Events & Engagement Management

• Lead and coordinate the planning and execution of fundraising, partnership, and engagement events
• Ensure proper coordination of logistics, staffing, and programme flow
• Manage cross-functional event planning across communications, fundraising, and partnerships
• Ensure post-event reporting, evaluation, and documentation are completed
• Support Head, Partnerships & Communications in high-level or strategic events where required

Systems, Processes & Workflow Management

• Maintain and improve departmental workflows, SOPs, and operational processes
• Ensure consistent use of CRM, communication tools, and data systems
• Monitor adherence to internal processes and compliance requirements
• Identify process gaps and recommend operational improvements
• Support implementation of new systems or tools for efficiency

Performance Monitoring & Reporting Support

• Track progress of departmental KPIs and operational deliverables
• Consolidate updates from all functional teams for reporting purposes
• Support preparation of reports for Head, Partnerships & Communications and Senior Management
• Monitor campaign and project performance indicators
• Highlight risks, delays, and performance issues proactively

Stakeholder Coordination & Internal Alignment

• Coordinate engagement with internal sectors/departments for joint initiatives
• Support communication between operational teams and external stakeholders
• Ensure alignment of messaging and execution across functions
• Facilitate smooth collaboration between fundraising, communications, and partnerships teams

Education and Experience

• Bachelor’s degree in business/marketing /communications
• At least 5 years of relevant supervisory experience, preferably in the Non-Profit/Social Sector

Technical Skills and Competencies

• Familiar with Microsoft Office applications and comfortable with using IT systems
• Strong understanding of various fundraising techniques, including online fundraising through digital and social media platforms, with the ability to engage audiences creatively and effectively
• Strong understanding of communications, marketing, branding, and stakeholder engagement strategies, including their application in fundraising and partnership contexts
• Strong understanding of community engagement principles and practices, including volunteer engagement, relationship-building, and sustaining connections with diverse stakeholder groups to support organisational impact and outreach objectives
• Working knowledge of creative design and editing tools
• Experience in using Donation Management System(s)
• IT literacy in managing databases, websites, Client Relationship Management (CRM) software, social media platforms, and Microsoft Office
• Working knowledge of digital marketing principles and tools, such as SEO/SEM, Google Analytics and Google AdWords

Generic Skills and competencies

• Excellent interpersonal and written communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to create a positive work culture where members strive together for the highest standards of care
• Ability to adapt to change and a willingness to embrace new strategies and ways of working 
• High level of self-management/ownership with the ability to work independently with minimal supervision
• Is resourceful and possess the ability to problem-solve with a macro-view

Company Overview

Canossaville Children and Community Services (CCCS) is a Catholic social service agency dedicated to nurturing children and supporting vulnerable families through inclusive, holistic development and community empowerment.

Job Summary

The Executive Director leads CCCS with strategic vision and operational oversight, ensuring mission alignment, organisational sustainability, and strengthened community impact as a trusted social service provider.

Responsibilities

• Lead the development and implementation of CCCS’ strategic direction aligned with its Canossian identity and mission
• Collaborate with the Board to ensure effective governance, transparency, and long-term organisational sustainability
• Analyze sector trends to position CCCS for future growth and relevance
• Uphold and integrate CCCS’ Catholic ethos in leadership and operational decisions
• Foster a culture of care, service, integrity, and formation across all teams
• Motivate and guide staff to embody the mission in their daily work
• Oversee programme delivery across multiple service units to ensure effectiveness and impact
• Manage financial health by directing budgeting, funding strategies, and resource optimisation
• Enhance organisational systems, processes, and capabilities for operational excellence
• Build and maintain strong relationships with government agencies, funders, partners, and the community
• Represent CCCS as a credible and respected voice within the social service sector
• Develop and execute donor engagement and fundraising strategies to support organisational goals
• Lead, develop, and empower a high-performing leadership team to achieve organisational objectives
• Drive organisational capability building and succession planning to ensure leadership continuity
• Promote cross-departmental collaboration to strengthen the “One Village” culture and break down silos

Preferred competencies and qualifications

• At least 8 to 10 years of senior leadership experience, preferably in social service, education, or related sectors
• Proven ability to lead organisations through change, complexity, and growth
• Strong strategic thinking skills with a track record of translating vision into actionable outcomes
• Financial acumen with experience managing organisational sustainability
• People-centric leadership style that builds trust, develops talent, and leads with humility
• Strong alignment with CCCS’ mission and values, with openness to embracing and upholding the Catholic ethos

Job Role Description

A Student Care Facilitator creates a safe and supportive learning environment for students, manages their behaviour, and effectively communicates with parents and stakeholders. He/She is primarily responsible for ensuring the safety and well-being of students at all times in the Student Care Centre. He/She facilitates and guides children in their daily routines, activities, and programs. He/She is responsible for implementing daily class activities, documenting student activities, progress, and behaviour, tracking student activities, and collaborating with colleagues within student care and from various sectors to support students with specific needs.

As a Student Care Facilitator, he/she builds rapport with parents and serves as the first point-of-contact for parents in all matters related to the child. The ideal candidate is proactive and pre-emptive, striving for an incident-free and accident-free student care centre.

The Student Care Facilitator is also responsible for adapting and implementing age-appropriate lesson and activity plans, and demonstrating excellent interpersonal and collaborative skills. He/She approaches classroom and behaviour management with patience and a positive attitude.

A passion for working with children, strong organisational skills, and the ability to adapt to diverse needs are essential for this role.

Critical Work Functions and Key Tasks

Classroom Management

• Create a safe, stimulating, positive, and supportive learning environment in the classroom
• Establish clear expectations and rules for behaviour in the classroom and consistently enforce them
• Foster and maintain integrated and inclusive student care environment in which students with varying abilities and needs (including hearing loss and mild to moderate SEN) play and learn together
• Foster positive relationships with students, promoting a nurturing and inclusive environment
• Foster a positive and inclusive classroom environment that prioritises the needs, interests, and well-being of the students
• Utilise various strategies and techniques to address and prevent challenging or negative behaviour, including positive reinforcement, redirection, and conflict resolution
• Take a child-centric approach by actively listening to students, respecting their opinions, and recognising and valuing their individual differences and strengths

Behaviour Management

• Monitor and manage student behaviour, addressing any disciplinary issues promptly and in accordance with center policies
• Use effective communication and conflict resolution skills to promote a harmonious environment
• Provide guidance and support to students in developing their social-emotional skills and positive values
• Use positive behaviour techniques to reinforce good behaviours

Parent Communication and Management

• Serve as the primary point of contact for parents and effectively builds positive relationships.
• Regularly communicates with parents and share updates on students' progress, address concerns or issues, and collaborate with parents for the best possible care and support.

Daily Programme & Scheduling of Daily Class Activities

• Maintain a structured daily schedule with engaging activities, minimising unstructured downtime
• Plan and execute lessons and activities for holidays and ad-hoc full-days
• Incorporate both indoor and outdoor activities to provide a well-rounded experience
• Provide basic academic support and supervise homework completion daily
• Provide weekly spelling practice
• Monitor and evaluate the effectiveness of program activities and make improvements as necessary

Administration & Documentation

• Maintain accurate records and documentation related to student attendance, activities, and incidents
• Collate attendance and activity consent/registration responses; follow-up on non-responses
• Keep track and follow-up closely on the minimum attendance requirements and absence documentation of students on the financial assistance schemes
• Work closely with the Centre’s admin team to mitigate potential attendance and documentation issues

Professional Development

• Attend regular staff meetings and participate in professional development opportunities to enhance knowledge and skills
• Attend trainings, courses and refreshers for necessary skills and certifications
• Stay up-to-date with industry trends and best practices in Student Care
• Continuously improve classroom strategies based on feedback and reflection

Setting Routines and Expectations

• Clearly explain, consistently remind, and regularly encourage children to follow and practice centre-wide routines, rules, and expectations
• Ensure Centre-wide routines, rules, and expectations are displayed in a manner that is easy to see and understand

Collaboration with Various Stakeholders

• Build positive relationships with parents and stakeholders through strong communication and interpersonal skills
• Collaborate with other staff members to develop and implement effective strategies and interventions for students with specific needs or challenges

Education, Skills, and Competencies

Education and Experience

• Minimum requirement – ITE Certificate
• Preferably with teaching qualification or at least 1 year of relevant experience as a Student Care Facilitator/Teacher in a Student Care Centre
• (Bonus) Completion of WSQ Introductory Student Care Course offered by Ngee Ann Polytechnic
• Experience working with children between the ages of 7 to 14

Technical Skills and Competencies

• Classroom & Behaviour Management Skills
• Lesson Planning & Evaluation Skills
• MS Office Skills
• Familiarity with hearing aids, FM transmitters and other related technology
• Familiarity with relevant educational tools, resources, and technology
• Proficient in using software and online platforms for documentation and communication purposes