Total 71 admin job vacancies in Business Management / Project / Planning category in Singapore

Job Description:
A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

Shop Drawing and Material Submissions

• Prepare, submit, and track shop drawings, material catalogs, and progress claims.
• Ensure submissions comply with project specifications and are approved on schedule.

Sample Board Preparation

• Prepare and organize sample boards for client or consultant approval as part of the material selection and design process.

Resource and Logistics Coordination

• Coordinate project resources, materials, and equipment according to the project schedule.
• Ensure timely delivery and proper allocation of materials and tools.

General Administration

• Handle day-to-day administrative tasks, such as document filing, scheduling meetings, and communicating with stakeholders.
• Maintain organized and up-to-date project documentation.

Vendor Quotation Evaluation

• Assist the Project Manager in evaluating vendor quotations.
• Support procurement activities to ensure cost-effectiveness and compliance with project requirements.

Liaison Between Internal Teams and External Vendors

• Serve as a key point of contact between project teams, suppliers, and subcontractors.
• Ensure project information is communicated accurately and promptly.

Documentation for Project Handover

• Assist in preparing and submitting documentation required for project handover.
• Ensure compliance with project and client requirements.

Job Requirements

• Minimum 2 years of relevant work experience, preferably in the construction industry.
• Diploma or equivalent qualification.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good understanding of construction or maintenance procedures, equipment, tools, and relevant regulations and safety standards.
• Strong analytical, organizational, and problem-solving skills.
• Able to multi-task, work independently, and collaborate effectively as a team player.
• Excellent communication and interpersonal skills, with the ability to interact with clients, contractors, and stakeholders.

Working Hours:

5 days per week

• Monday to Thursday: 9:00 AM – 6:30 PM
• Friday: 9:00 AM – 6:00 PM

*Position - Project Coordinator cum admin (paper work) - Perm*

We are hiring for an established *lighting company, LIGHT BASIC STUDIO PTE. LTD*

The role is 70% in the office paper work* and *30% site visiting.

*Work location* : 21 Kallang Avenue

*Responsibilities:*

• Assist manager on managing schedules and the distribution of any sales documentation

• Attend sales queries, prepare and follow up on any sales quotations, delivery of products and installation works

• Coordinate and monitor project activities, ensuring deadlines are met.

• Liaise with the internal department stakeholders, and external with architects, designers, lighting consultants, contractors and the clients

• Attend site meetings and ensure timely project completion

• Prepare lighting proposal

• Draft lighting plan

• Involve in lighting design

• Attend site visit and site survey

• Any other ad-hoc duties and tasks assigned

• The employee will be expected to undertake other duties as appropriate and as requested by the Company.

*Requirements:*

• Diploma or equivalent

• At least 2-3 years working experience in a related capacity

• Proficient in both spoken and written English

• Proficient in Microsoft Office

• Familiar with ERP system or other equivalent software platform

• Knowledge in AutoCAD, Sketch-Up and Photoshop software

• Good team player who is keen to learn and with strong analytical, communication and

• interpersonal skills

• Able to work independently with minimal guidance

• Able to work and adapt well in fast-paced environments with strong resilience to meet

• deadlines and targets

• All employees who work in the department cover for each other if someone is on leave or sick leave

If you are interested, please send your updated CV to jency.chan@tangspac.com or apply via the link.

EA Reg No: 25C2690

EA License: R22105542

We regret that only short-listed candidates will be notified.

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

We are looking for a Project Admin Executive to support daily office operations within a dynamic IT development environment.

Key Responsibilities:

• Manage office access and security clearance requests
• Support office administration (opening/closing, onboarding/offboarding, asset tracking, resource booking, supplies)
• Handle visitor management and ensure compliance with office security protocols
• Coordinate events and incident response (e.g. fire drills, safety checks, facility issues)
• Liaise with facilities management on maintenance matters and supervise cleaning services

Requirements:

• Diploma or equivalent qualification
• 2–3 years of administrative or customer-facing experience
• Proficient in MS Office (Word, Excel, PowerPoint)
• Comfortable with shift work and flexible working hours
• Strong organisational skills with attention to detail and punctuality
• Team player with good communication skills
  

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about the company. 

Our client is a prominent global banking institution with an extensive international presence across major financial hubs. They are currently expanding their regional operations team to support large-scale digital transformation and core banking system enhancements across the Asia-Pacific region.

about the job. 

This is a permanent opportunity for a lending and credit professional to drive the implementation of a new core banking platform from a business and user perspective.

• Act as a subject matter expert to lead lending-related technology projects and system designs.
• Coordinate between business users and technical vendors to manage project timelines and resource allocation.
• Analyze business workflows to identify gaps and establish standardized operational procedures.
• Facilitate user acceptance testing and provide specialized training to regional stakeholders.
• Evaluate system performance and prepare strategic reports for senior management and regional headquarters.

skills and experience required.

• At least 7 years of experience within a bank's back-office lending or credit administration domain, no prior IT background is required
• Proven track record in implementing large-scale banking packages or loan management systems.
• Practical experience in drafting comprehensive business and functional requirement documentation.
• Strong background in data migration activities, including data mapping, cleansing, and reconciliation.
• Degree in a technical or scientific field with a willingness to travel within the APAC region.

Please click on the 'apply' button to apply online. For more information, please reach out to Judy Low. (EA: 94C3609 / R22110790)

Responsibilities

• Manage daily paperwork and coordinate tasks assigned by the Project Manager to ensure smooth project operations
• Handle incoming calls and emails, record messages accurately, and take detailed notes to support communication flow
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Support coordination of workers on-site to maintain efficient workforce management
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• Degree or Diploma in business or equivalent
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

Responsibilities

• Manage daily paperwork and coordinate tasks assigned by the Project Manager to ensure smooth project operations
• Handle incoming calls and emails, record messages accurately, and take detailed notes to support communication flow
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Support coordination of workers on-site to maintain efficient workforce management
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• Degree or Diploma in business or equivalent
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

JOB DESCRIPTION

• Support daily business operations across multiple departments to ensure smooth workflow and coordination
• Analyse operational data and prepare reports to support management decision-making
• Assist in planning and executing internal projects and business initiatives
• Coordinate with internal teams and external stakeholders to ensure timely project progress
• Prepare presentations, reports and meeting materials for management discussions
• Maintain organised documentation and ensure accuracy of operational records and data
• Track key performance indicators (KPIs) and assist in monitoring business performance
• Contribute to process improvement initiatives and help streamline internal systems for better efficiency

JOB REQUIREMENTS

• Minimum Diploma and above
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to handle multiple tasks while maintaining attention to detail

EA License Number: 25C2980

Disclaimer:

By applying, you consent to the collection and use of your personal data for recruitment purposes in accordance with Singapore’s PDPA. Your application may be considered for this and other suitable roles.

• Position : Project Admin Assistant
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,300 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Nitec with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

• Telecommunications/ Marine Engineering (MNC)

• Basic $2500 - $3500

• 5 days - Office Hours

• Location: Clementi
  

Key Responsibilities:

• Schedule meetings, manage documents, and maintain organized records.

• Act as a central point of contact for project stakeholders, disseminating updates and information.

• Coordinate project logistics, from resource procurement to logistical arrangements.

• Monitor and track project tasks and deadlines, keeping team members informed.

• Prepare project status reports, update progress, and identify issues.

• Assist with budget tracking and expense reporting.

• Help address project-related challenges as they arise.
  

Requirements

• Min Diploma/ Degree with no working experience are also welcome.

• Singaporean only
  

For consideration, kindly submit your CV by clicking “APPLY Now”

**Only shortlisted candidate would be notified**

EA Reg. No: R23114214 | Chloe Tan

Site Project Admin Assistant

• 5.5 days work week
• Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
• Company Office: Lavender
• Working Location: Project site (Currently Woodlands; future sites subject to project assignment)
• $ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor
 

Responsibilities:

• Provide daily administrative support to the project team at the site.
• Prepare and maintain documentation, filing and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients and internal departments.
• Support daily operations to ensure smooth workflow at site.
• Coordinate and arrange logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes of meeting.

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474