Position: Project Sales Admin

Job Responsibilities:

• Prepare and manage progress claims and variation order (VO) documentation

• Conduct site visits to verify completed work

• Assist with basic site coordination tasks

• Support general sales administration duties

• Issue payment responses to subcontractors

• Provide coverage for the purchaser during leave periods and support daily administrative operations

Requirements:

• Prior experience in construction or project administration is preferred

• Basic knowledge of site coordination processes

• Responsible, detail-oriented, and able to work independently

• Working Hours: 5.5 days work week, Monday to Friday: 9:00 AM – 6:00 PM, Saturday: Half-day

Work Location: 11 Woodland Close

Project Administrator
Salary: $ 2300 - $ 3000
Working Days: Monday - Friday
Working Time: 9am to 6pm
Working Location: Balestier Road (Toa Payoh MRT)

Responsibilities:

• To provide administrative support to ongoing projects
• To assist to pick up calls and provide customer service support
• To communicate with authority officer for project status and issues when needed
• Liaise with client on project administrative matters such as authorization forms, application forms, payment of application fees
• Daily download of correspondences from authorities from Corenet (prior knowledge on Corenet is plus point)
• Maintain and update project status for ongoing projects. Send reminders to Team member on authority deadlines
• Provide updates to client on project status, such as approvals, written directions, rejection, etc

Requirements:

• Proficient in MS Word, MS Excel, Corenet (Optional), AutoCAD (Optional)
• Minimum ITE / Polytechnic or equivalent practical experience
• Training Provided

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Job Summary
Overall responsible of the project administrative support and attend all clerical and administrative functions for the entire project team.

Key Responsibilities and Activities

• Performing as General Admin and Clerical Works to support daily operational process.
• Maintain, procure and monitor the project site office supplies such as stationaries, pantries and office cleaning materials.
• Collaborate with suppliers for placing order or purchasing.
• Accepting and tasking by arranging items / stocks to it designated storage room.
• Prepare and process the external training nomination for staff.
• Sourcing, procure and maintain project filing and documentation.
• Providing administrative assistance to Health, Safety, & Environmental Team by creating security passes to Client, Visitor, and Subcontractor.
• Assist Health, Safety, & Environmental Team on issuing SIC forms to Client, Visitor, and subcontractor for security pass making.
• Input personnel detail into Client Biometric Security System and maintain update regularly.
• Assist Health, Safety, & Environmental Team to establish Incentives / Disincentive verifying documents (hardcopy) and Power Point slide and ensure documentation submitted timely.
• Assist Health, Safety, & Environmental Team by preparing Project Monthly Safety Incentive Program Slide for Presentation and Document Review.
• Assist Health, Safety, & Environmental Team by recording down Minutes of Meeting for all safety related meeting, and update for submission into Online Project Management System (NEWFORMA).
• Supporting the Health, Safety, & Environmental Team in any activities to be carried out.
• Responsible and keep track of Personnel Protective Equipment issuing to project staff and workers.
• Daily submission of documentation such as RFA / RFI into online Project Management system (NEWFORMA)
• Submission of Inspection Report to Client through Project Management System (NEWFORMA).
• Monthly submission of staffs’ attendance from Biometric System to Project Manager and Human Resource Department.
• Other ad-hoc task assigned by supervisor
  

Requirements

• At least Bachelor/Diploma in administrative or business related
• At least 2 years' working experience in administrative duties, experience in construction project site is essential.
• Proficient in computer and MS Office application.
• Good interactive skills.
• Good command of English.
• 5.5 days at IWMF – EPC2 Project Site
• Knowledgeable in Microsoft Office (Excel, Word and Power Point)
• Computer Literate
• Will be required to work full time on project site in Tuas Nexus Drive.

Project Administrator / Project Specialist (EPC / E-House Projects)

Company: NES Fircroft (Partnering with a leading global engineering company)
Location: Singapore
Employment Type: Contract

Overview

NES Fircroft is partnering with a leading global engineering organization to hire a Project Administrator / Project Specialist to support project execution within E-House projects across Oil & Gas, Petrochemical, and Power sectors.

This role will work closely with Project Managers and Controllers to ensure smooth coordination, documentation, cost tracking, and project delivery within timeline and budget.

Key Responsibilities

Project Coordination & Execution

• Support Project Managers in daily project execution and coordination activities
• Track planned vs actual project performance and highlight variances
• Assist in preparation of project reports, dashboards, and presentation decks
• Coordinate internal teams and ensure timely execution of assigned work packages

Cost Control & Invoicing

• Support project cost tracking and update financial data in SAP or project systems
• Monitor invoicing milestones and ensure timely billing submissions
• Follow up with clients on payment status when required
• Assist in cost adjustments and financial reporting under supervision

Procurement & Vendor Coordination

• Process supplier and subcontractor invoices in line with project requirements
• Coordinate with vendors on delivery schedules and documentation
• Support logistics activities including shipping documentation and tracking

Site & Resource Coordination

• Coordinate field engineer site visits and verify contractor timesheets
• Liaise with internal teams to ensure manpower alignment with project needs

Planning & Scheduling

• Support project planning activities and schedule updates
• Track billing milestones and ensure adherence to timelines
• Assist in maintaining project schedules using internal tools

Documentation Management

• Maintain accurate project documentation and ensure compliance with procedures
• Coordinate with document controllers to manage project records
• Support preparation of final documentation and project close-out

Stakeholder Communication

• Communicate effectively with internal stakeholders across project teams
• Support project meetings and document key actions and updates

Health, Safety & Compliance

• Ensure adherence to company policies, procedures, and HSE standards
• Support identification and mitigation of project-related risks

Requirements

• Minimum 3 years of experience in project coordination / project administration within EPC, Oil & Gas, Power, or Engineering environment
• Strong knowledge of SAP (mandatory) for project and cost tracking
• Proficient in Microsoft Office (Excel, Word, PowerPoint, SharePoint)
• Experience in project invoicing, cost tracking, and documentation management
• Familiarity with project planning tools (MS Project or similar) is an advantage
• Strong coordination and communication skills
• Ability to manage multiple stakeholders and deadlines effectively
• Prior experience in EPC / E-House / infrastructure projects is preferred

Why Apply

• Opportunity to work on large-scale EPC and E-House projects
• Exposure to global engineering standards and project environments
• Strong career growth within project management and controls
• Collaborative and structured project environment

Additional Information

• Candidates with prior experience supporting Project Managers / Controllers will be highly preferred
• Only shortlisted candidates will be contacted

• Position : Project Admin Assistant
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,300 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Nitec with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Responsibilities:

• Source and identify project leads, primarily in Singapore and potentially for SEA region
• Manage, review and coordinate project quotations, bids and tender submission for the Company
• Participate with business development in opening new opportunities in niche markets locate and analyse project opportunities for the Company to grow
• Lead and manage full spectrum of HR functions including strategic Human Resources development, Recruitment & Selection, Compensation & Benefits, Learning & Development, process and compliance, handle of Grievances and Exit procedures
• Manage general office administration works such as maintaining office facilities, panty/ stationary supplies, letter preparation
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record
• Handle full set or partial sets of accounts (AP, AR, GL)
• Work closely with Project Managers on cost allocation and reporting
• Verify supplier invoices and ensure proper documentation
• Prepare customer invoices and progress billings and follow up on outstanding payments and ensure timely collection
• Assist in sourcing the vendors for company equipment, software, etc
• Ensure compliance with government policies and financial regulations, maintain proper documentation for audit purposes, and process with GST submission and other tax-related matters as required.
• Any other ad-hoc duties which may be assigned

Requirements:

• Equivalent experience or Diploma/bachelor degree in Engineering, Mechanical Engineering, Business Administration or a related field.
• Understand the engineering machinery markets in China, the USA, and Germany, particularly familiar with equipment from Sany, XCMG, CATERPILLAR, and LIBHERR.
• Network of contacts with commercial/industrial property owners
• Independent and meet deadlines, good communication skills, able to work well under pressure
• At least 2-3 years of relevant working experience in the equipment or construction industry.
• Able to work in Construction Site

*We regret to inform you that only shortlisted candidates would be notified*

Job Description:
A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

Shop Drawing and Material Submissions

• Prepare, submit, and track shop drawings, material catalogs, and progress claims.
• Ensure submissions comply with project specifications and are approved on schedule.

Sample Board Preparation

• Prepare and organize sample boards for client or consultant approval as part of the material selection and design process.

Resource and Logistics Coordination

• Coordinate project resources, materials, and equipment according to the project schedule.
• Ensure timely delivery and proper allocation of materials and tools.

General Administration

• Handle day-to-day administrative tasks, such as document filing, scheduling meetings, and communicating with stakeholders.
• Maintain organized and up-to-date project documentation.

Vendor Quotation Evaluation

• Assist the Project Manager in evaluating vendor quotations.
• Support procurement activities to ensure cost-effectiveness and compliance with project requirements.

Liaison Between Internal Teams and External Vendors

• Serve as a key point of contact between project teams, suppliers, and subcontractors.
• Ensure project information is communicated accurately and promptly.

Documentation for Project Handover

• Assist in preparing and submitting documentation required for project handover.
• Ensure compliance with project and client requirements.

Job Requirements

• Minimum 2 years of relevant work experience, preferably in the construction industry.
• Diploma or equivalent qualification.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good understanding of construction or maintenance procedures, equipment, tools, and relevant regulations and safety standards.
• Strong analytical, organizational, and problem-solving skills.
• Able to multi-task, work independently, and collaborate effectively as a team player.
• Excellent communication and interpersonal skills, with the ability to interact with clients, contractors, and stakeholders.

Working Hours:

5 days per week

• Monday to Thursday: 9:00 AM – 6:30 PM
• Friday: 9:00 AM – 6:00 PM

*Position - Project Coordinator cum admin (paper work) - Perm*

We are hiring for an established *lighting company, LIGHT BASIC STUDIO PTE. LTD*

The role is 70% in the office paper work* and *30% site visiting.

*Work location* : 21 Kallang Avenue

*Responsibilities:*

• Assist manager on managing schedules and the distribution of any sales documentation

• Attend sales queries, prepare and follow up on any sales quotations, delivery of products and installation works

• Coordinate and monitor project activities, ensuring deadlines are met.

• Liaise with the internal department stakeholders, and external with architects, designers, lighting consultants, contractors and the clients

• Attend site meetings and ensure timely project completion

• Prepare lighting proposal

• Draft lighting plan

• Involve in lighting design

• Attend site visit and site survey

• Any other ad-hoc duties and tasks assigned

• The employee will be expected to undertake other duties as appropriate and as requested by the Company.

*Requirements:*

• Diploma or equivalent

• At least 2-3 years working experience in a related capacity

• Proficient in both spoken and written English

• Proficient in Microsoft Office

• Familiar with ERP system or other equivalent software platform

• Knowledge in AutoCAD, Sketch-Up and Photoshop software

• Good team player who is keen to learn and with strong analytical, communication and

• interpersonal skills

• Able to work independently with minimal guidance

• Able to work and adapt well in fast-paced environments with strong resilience to meet

• deadlines and targets

• All employees who work in the department cover for each other if someone is on leave or sick leave

If you are interested, please send your updated CV to jency.chan@tangspac.com or apply via the link.

EA Reg No: 25C2690

EA License: R22105542

We regret that only short-listed candidates will be notified.

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

We are looking for a Project Admin Executive to support daily office operations within a dynamic IT development environment.

Key Responsibilities:

• Manage office access and security clearance requests
• Support office administration (opening/closing, onboarding/offboarding, asset tracking, resource booking, supplies)
• Handle visitor management and ensure compliance with office security protocols
• Coordinate events and incident response (e.g. fire drills, safety checks, facility issues)
• Liaise with facilities management on maintenance matters and supervise cleaning services

Requirements:

• Diploma or equivalent qualification
• 2–3 years of administrative or customer-facing experience
• Proficient in MS Office (Word, Excel, PowerPoint)
• Comfortable with shift work and flexible working hours
• Strong organisational skills with attention to detail and punctuality
• Team player with good communication skills
  

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

about the company. 

Our client is a prominent global banking institution with an extensive international presence across major financial hubs. They are currently expanding their regional operations team to support large-scale digital transformation and core banking system enhancements across the Asia-Pacific region.

about the job. 

This is a permanent opportunity for a lending and credit professional to drive the implementation of a new core banking platform from a business and user perspective.

• Act as a subject matter expert to lead lending-related technology projects and system designs.
• Coordinate between business users and technical vendors to manage project timelines and resource allocation.
• Analyze business workflows to identify gaps and establish standardized operational procedures.
• Facilitate user acceptance testing and provide specialized training to regional stakeholders.
• Evaluate system performance and prepare strategic reports for senior management and regional headquarters.

skills and experience required.

• At least 7 years of experience within a bank's back-office lending or credit administration domain, no prior IT background is required
• Proven track record in implementing large-scale banking packages or loan management systems.
• Practical experience in drafting comprehensive business and functional requirement documentation.
• Strong background in data migration activities, including data mapping, cleansing, and reconciliation.
• Degree in a technical or scientific field with a willingness to travel within the APAC region.

Please click on the 'apply' button to apply online. For more information, please reach out to Judy Low. (EA: 94C3609 / R22110790)

Responsibilities

• Manage daily paperwork and coordinate tasks assigned by the Project Manager to ensure smooth project operations
• Handle incoming calls and emails, record messages accurately, and take detailed notes to support communication flow
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Support coordination of workers on-site to maintain efficient workforce management
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• Degree or Diploma in business or equivalent
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

Responsibilities

• Manage daily paperwork and coordinate tasks assigned by the Project Manager to ensure smooth project operations
• Handle incoming calls and emails, record messages accurately, and take detailed notes to support communication flow
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Support coordination of workers on-site to maintain efficient workforce management
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• Degree or Diploma in business or equivalent
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

JOB DESCRIPTION

• Support daily business operations across multiple departments to ensure smooth workflow and coordination
• Analyse operational data and prepare reports to support management decision-making
• Assist in planning and executing internal projects and business initiatives
• Coordinate with internal teams and external stakeholders to ensure timely project progress
• Prepare presentations, reports and meeting materials for management discussions
• Maintain organised documentation and ensure accuracy of operational records and data
• Track key performance indicators (KPIs) and assist in monitoring business performance
• Contribute to process improvement initiatives and help streamline internal systems for better efficiency

JOB REQUIREMENTS

• Minimum Diploma and above
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to handle multiple tasks while maintaining attention to detail

EA License Number: 25C2980

Disclaimer:

By applying, you consent to the collection and use of your personal data for recruitment purposes in accordance with Singapore’s PDPA. Your application may be considered for this and other suitable roles.

• Position : Project Admin Assistant
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,300 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Nitec with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684