Total 721 admin assistant job vacancies in Human Resources category in Singapore

Recruitment & Selection

• Recruitment Exercise (Manpower Requisition, Advertisement, Shortlisting, interview, Salary Recommendation, Job offer and etc.)

• Prepare staff to come on board (Signing of Employment Contract)

• Work Pass Administration (Application, Renewal, Replacement and Cancellation)

• Arrange pre-employment medical examination

• Create and maintain employee records

• Employer branding

Performance Management

• Employee Confirmation /Extension /Resignation

• Performance Appraisal Exercise

• Disciplinary and Grievance handling

• Employee Exit interview and clearance

Compensation & Benefits

• Full spectrum of payroll processing and statutory submissions

• To handle Time Management System and verifying total number of hours and overtime that employees have

worked

• Processing medical claims (if any)

• To handle Leave Administration matters

• To perform Ad.Hoc duties as per assigned

• Learning & Development
• Manage end-to-end training course administration, including course registration, stakeholder coordination. certificate collection, and payment processing.
• Oversee training bond agreements by preparing and issuing Training, Bond Letters when applicable.
• Ensure the completion and submission of the Training, Effectiveness Review form to assess learning impact.
• Handle the timely registration and renewal of mandatory courses and trade certifications.
• Track and monitor employees' training, hours to maintain a competent and multi-skilled workforce.
• Support the annual training, needs analysis in alignment with the performance appraisal process.
• Job Requirements:
• NITEC, Diploma or Bachelor's Degree in HR, Business Administration, or equivalent.
• At least 3 years of relevant working experience; including hands·
• on experience on Payroll processing & administration.
• Matters and MOM Passes knowledge
• Proficient in MÃM Foreign Manpower Act and Employment Act
• Proficient in MS office
• Good interpersonal skills, independent and positive working attitude.
• Experience in Construction field is an added advantage.

Recruitment & Selection

• Recruitment Exercise (Manpower Requisition, Advertisement, Shortlisting, interview, Salary Recommendation, Job offer and etc.)

• Prepare staff to come on board (Signing of Employment Contract)

• Work Pass Administration (Application, Renewal, Replacement and Cancellation)

• Arrange pre-employment medical examination

• Create and maintain employee records

• Employer branding

Performance Management

• Employee Confirmation /Extension /Resignation

• Performance Appraisal Exercise

• Disciplinary and Grievance handling

• Employee Exit interview and clearance

Compensation & Benefits

• Full spectrum of payroll processing and statutory submissions

• To handle Time Management System and verifying total number of hours and overtime that employees have

worked

• Processing medical claims (if any)

• To handle Leave Administration matters

• To perform Ad.Hoc duties as per assigned

Learning & Development

• Manage end-to-end training course administration, including course registration, stakeholder coordination. certificate collection, and payment processing.

• Oversee training bond agreements by preparing and issuing Training, Bond Letters when applicable.
• Ensure the completion and submission of the Training, Effectiveness Review form to assess learning impact.

• Handle the timely registration and renewal of mandatory courses and trade certifications.
• Track and monitor employees' training, hours to maintain a competent and multi-skilled workforce.
• Support the annual training, needs analysis in alignment with the performance appraisal process.

Job Requirements:

• NITEC, Diploma or Bachelor's Degree in HR, Business Administration, or equivalent.
• At least 3 years of relevant working experience; including hands·
• on experience on Payroll processing & administration.
• Matters and MOM Passes knowledge
• Proficient in MÃM Foreign Manpower Act and Employment Act

• Proficient in MS office
• Good interpersonal skills, independent and positive working attitude.
• Experience in Construction field is an added advantage.

JOB DESCRIPTION

We are seeking a responsible and proactive HR & AdminExecutive to support daily HR operations and office administration.

Key Responsibilities:

• Process Work Pass (WP/SP) applications, renewals, issuance and cancellations via MOM systems
• Assist the manpower recruitment cycle, eg. onboarding, offboarding, payroll, leave

• Maintain employee records and HR documentation

• Administer training-related matters including coordination or enrolment of the course, update & maintain training records, etc.
• Responsible for the licensing renewal such as BCA & slot
• Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.
• Provide general office administrative and office support to ensure smooth daily operations
• Prepare quotation and issue invoices, quotation and related documents accurately and timely
• Ad hoc duties assigned from time to time

Job requirements:

-Independent,self-driven and proactive attitude.

-At least 2 years relevant experience.

-Computer literate,required skill(s) : MS Excel, MS Word.

Language Requirement:

• Able to communicate in Mandarin and English with workers, clients and subcontractors

Interested applicants, please email your resume to: enquiry@csldeco.com

ADDITIONAL NOTE : NO AGENTS [DIRECT HIRE]

Job Summary

You will lead end-to-end recruitment efforts by developing strategies, managing the full recruitment cycle, and collaborating with hiring managers to attract and onboard top talent effectively.

Responsibilities

• Develop and implement recruitment strategies to attract qualified candidates aligned with business needs
• Manage the full recruitment cycle including sourcing, screening, interviewing, and onboarding candidates
• Collaborate with hiring managers to clarify staffing needs and define job specifications
• Utilize diverse recruitment channels such as job boards, social media platforms, and networking events to source candidates
• Screen resumes and conduct initial interviews to evaluate candidate qualifications and fit
• Coordinate and schedule interviews between candidates and hiring managers efficiently
• Maintain and update recruitment databases and applicant tracking systems to ensure accurate candidate records
• Provide regular reports and updates on recruitment progress and metrics to stakeholders
• Ensure recruitment processes comply with Singapore employment laws and company policies
• Build and sustain relationships with external recruitment agencies and partners to expand talent pipelines

Required competencies and certifications

• Knowledge of employment laws and regulations in Singapore
• Proficiency in using recruitment software and applicant tracking systems

Preferred competencies and qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum of 2 years of experience in recruitment or talent acquisition
• Strong understanding of recruitment processes and best practices
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively within teams
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively

Other Information

Job benefits:

• Competitive salary package
• Opportunities for professional development and career advancement
• Comprehensive health and wellness benefits
• Supportive and collaborative work environment
• Annual leave and other statutory benefits
• Employee recognition programs

Job Responsibilities:

• Responsible for managing full spectrum of HR and Administrative duties.
• Responsible for recruitment and selection and Work Pass application.
• Maintain and ensure proper documentation of employee database and personnel files.
• Prepare new staff on-boarding and off-boarding.
• Prepares monthly staff and foreign worker payroll.
• Monitor training and development needs.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.
• Submit insurance claim to insurer.
• Monitor and order stationery and pantry items.
• Manage office administration such as pantry supplies, stationery, office equipment and etc.
• Other admin duties as assigned.

Job requirements:

• Independent, self driven and proactive attitude.
• Candidate must possess Diploma in any field.
• At least 3 years relevant experience.
• Computer literate, required skill(s): MS Office, MS Excel, MS Word.

Job Summary

Our client is a tech startup and they are seeking a proactive and detail-oriented Admin & HR Support Executive to oversee local statutory compliance, daily office operations, administrative financial processing and recruitment support.

The successful candidate must be well-versed in Singapore’s Ministry of Manpower (MOM) policies, CPF, and SDL regulations. We are looking for an independent worker with strong communication skills and a meticulous approach to administrative management.

Key Responsibilities

1. Statutory HR Compliance

• Manage accurate monthly CPF and SDL calculations, declarations, and submissions in strict accordance with local regulations.
• Ensure full compliance with the Singapore Employment Act and MOM policies.
• Maintain and update comprehensive employee P-files, including employment contracts, leave records, and attendance data.
• Facilitate work pass applications, renewals, cancellations, and other local onboarding/offboarding administrative procedures.

2. Office Administration & Operations

• Oversee daily office maintenance, including procurement of stationery/pantry supplies, inventory management, and coordinating with facility vendors (cleaning, repairs, etc.).
• Handle the reconciliation and timely payment processing of office rentals, utilities, and various administrative invoices.
• Manage general clerical duties, including visitor reception, meeting room coordination, document filing, and mail distribution.

3. Recruitment Support

• Assist in the end-to-end recruitment process: posting job advertisements, initial resume screening, and coordinating interview schedules.
• Facilitate the onboarding process for new hires, ensuring all necessary documentation and equipment are prepared.

Job Requirements

• Education: Diploma or Degree in Business Administration, HR Management, or a related field.
• Experience: 1–2 years of relevant Administrative or HR experience within the Singapore market.
• Technical Knowledge: Good working knowledge of Singapore MOM regulations, CPF/SDL statutory requirements and the Employment Act.
• Software: Proficient in Microsoft Office.
• Attributes: Meticulous with data, highly organized and able to manage multiple tasks independently in a fast-paced environment.

Oversee and process payroll for all employees in a timely manner, including the computation of salaries, allowances, and deductions, as well as wage processing, statutory submissions, and annual/ad hoc tax filings.

Manage employee claims and liaise with relevant government authorities (e.g., levy waivers and related matters).

Support both employees and management by developing, planning, and implementing effective HR policies, procedures, and guidelines across the full HR spectrum.

Analyse manpower allocation, visa quotas, and employee satisfaction to optimise workforce planning.

Handle work pass applications, renewals, and cancellations.

Coordinate and manage the repatriation of work permit holders.

Prepare regular and ad hoc payroll and costing reports for management and employees.

Drive continuous improvement of HR systems, processes, and policies.

Ensure all required training is conducted so that employees obtain the necessary certifications and licences in compliance with regulatory requirements.

Maintain accurate employee records, including personal details, payroll information, health records, and oversee employee relations and communication.


Position Requirements:

• Prior experience in HR within the construction industry is preferred.
• Strong understanding of Ministry of Manpower (MOM) regulations and labour law requirements in Singapore, particularly for the construction sector.
• Bilingual in English and Chinese to effectively handle queries and concerns from both English- and Mandarin-speaking employees regarding payroll, allowances, deductions, and annual/ad hoc tax matters, as well as other HR-related issues.
• Proactive, with strong problem-solving abilities and attention to detail.
• Full-time position available.
  
  

Company Overview

SYTRON develops chemical solutions for semiconductor and solar industries, specializing in water-based, non-flammable, and low-corrosive chemicals. It invests in advanced R&D equipment, offering employees opportunities to gain expertise onsite and in-house.

Job Summary

Lead and manage comprehensive HR and administrative functions including recruitment, payroll, employee relations, compliance, training, and office administration to support organizational growth and regulatory adherence.

Responsibilities

• Manage employee attendance, leave records, and generate ad hoc reports locally and regionally using the Info-Tech System
• Conduct orientation, onboarding, and offboarding processes for local and regional staff to ensure smooth transitions
• Plan, develop, and implement personnel training and development programs, including pre- and post-training evaluations
• Maintain up-to-date knowledge of MOM rules, regulations, and policies; serve as the company’s primary contact for these matters
• Administer MOM labour market surveys, and manage work permit and employment pass applications, renewals, and cancellations
• Process government paid leave claims and benefits payouts accurately and timely
• Assist with tax clearance submissions on an annual and ad hoc basis
• Manage employee relations by facilitating effective engagement and communication between staff and management
• Coordinate travel arrangements for staff and customers as required
• Handle employee complaints and grievance procedures promptly and professionally
• Oversee staff welfare and benefits programs to enhance employee satisfaction
• Manage HR department compliance with ISO 9001 and ISO 14001 standards
• Update and manage insurance policies, road tax, licenses, and contract or lease renewals
• Oversee office maintenance and ensure cleanliness in compliance with legal requirements
• Perform additional tasks as assigned by company leadership

Required competencies and certifications

• Proficient in MS Office applications (Word, Excel, PowerPoint)
• Familiarity with ISO 9001 and ISO 14001 standards
• Experience using the Info-Tech System for HR management

Preferred competencies and qualifications

• Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years of relevant HR and administrative experience
• Experience coordinating IT functions with outsourced consultants

We are looking for a proactive and detail-oriented individual to support HR operations, recruitment, and employee lifecycle processes within a public sector environment.

Job Summary

You will manage comprehensive HR and administrative functions for a mid-sized office (100+ employees), driving operational efficiency, compliance with Singapore employment laws, and fostering a positive employee experience.

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding, and employee lifecycle management to support workforce needs
• Administer payroll processes, statutory submissions (CPF, IR8A), and government claims to ensure timely and accurate compliance
• Prepare, update, and maintain employment-related documentation to support HR and legal requirements
• Ensure adherence to Singapore employment laws and regulatory standards to mitigate compliance risks
• Administer employee benefits programmes to enhance employee satisfaction and retention
• Liaise with statutory authorities such as MOM, CPF, and IRAS for reporting, audits, and compliance matters
• Coordinate international employee transfers and mobility processes to support global workforce movements
• Oversee office administration including facilities management, lease coordination, and workspace planning to maintain a productive environment
• Plan and manage company events and daily administrative operations to foster employee engagement and smooth office functioning
• Provide targeted HR and administrative support to management to facilitate decision-making and operational effectiveness

Required competencies and certifications

• Strong understanding of Singapore employment legislation to ensure compliance with local laws

Preferred competencies and qualifications

• Minimum 8 years of relevant HR and administration experience
• Degree in Human Resources or related discipline
• Excellent communication and interpersonal skills
• Team player with a flexible approach

KEY ACCOUNTABILITIES

The Senior Manager / Assistant Director – Talent Development & Acquisition is responsible for building a high-performing, future-ready talent pipeline for Eastspring Investments Singapore and supporting broader firmwide priorities, in partnership with the Head of Talent, Learning, Leadership & Culture.

The role leads key talent development initiatives across the employee lifecycle, including the design and delivery of critical talent programs, ownership of the EI Graduate Programme, and the ongoing modernization of talent acquisition strategies and tools.

This role combines strategic talent architecture with hands-on program execution, leveraging data, technology, and market insights to strengthen internal capability, accelerate career growth for high-potential employees, and improve hiring outcomes through scalable and differentiated talent acquisition approaches.

1) Firmwide Talent Development Strategy & Execution

• Translate business strategy into a talent development plan that strengthens capability, leadership depth, and mobility across functions.

• Design and deliver development approaches that span career pathways, capability frameworks, and targeted interventions for priority populations (e.g., investment, distribution, product, operations, risk).

• Develop and maintain role-based capability models (technical + leadership + enterprise behaviours) aligned to Eastspring’s culture and performance expectations.

• Partner with HRBPs and business leaders to identify capability gaps and build pragmatic development solutions (blended learning, on-the-job experiences, cohort programs, rotations, mentoring).

• Embed development into core people processes (performance, succession, internal mobility, talent reviews), ensuring consistency and adoption.
  

2) EI Graduate Programme – End-to-End Ownership

• Own the EI Graduate Programme strategy, positioning, and annual delivery plan (design, attraction, selection, onboarding, rotations, development curriculum, community building).

• Lead stakeholder management with business sponsors, hiring managers, rotation hosts, and HR partners to ensure consistently high-quality graduate experience.

• Create and run a structured graduate journey including:

• onboarding and induction

• rotational planning and governance

• learning roadmap (core and role-specific)

• mentorship/buddy framework

• performance checkpoints and feedback loops

• project-based learning and exposure to senior leaders

• Track graduate outcomes and continuously improve programme effectiveness (retention, performance, time-to-productivity, placement success, internal mobility).

• Act as the “face” of the programme internally and externally supporting employer branding, campus engagement, and candidate experience.
  

3) Talent Acquisition Strategy, Modernization & Technology Enablement

• Partner with Group TA colleagues/HR and hiring leaders to modernize talent acquisition by improving processes, tools, assessment rigor, and candidate experience.

• Advance technology use in TA, including (as applicable):

• ATS optimization, workflow automation, and analytics dashboards,

• structured interviewing and assessment toolkits,

• enhanced sourcing approaches (talent mapping, pipelining, market intelligence),

• stronger employer branding narratives and content strategy.

• Build scalable practices that improve quality-of-hire and reduce time-to-fill for priority roles, ensuring governance and consistency.

• Provide advisory support to hiring managers on selection decisions, assessment quality, and inclusive hiring practices.
  

4) Talent Management, Succession & Internal Mobility Enablement

• Support annual talent review processes by strengthening calibration, identifying critical roles, and building actionable development plans for high potentials and successors.

• Drive internal mobility practices by improving visibility of opportunities, career pathways, and practical mechanisms to enable movement across teams.

• Enable leaders to have better career and development conversations through tools, training, and structured templates.
  

5) Stakeholder Partnership & Culture Enablement

• Build strong partnerships with senior leaders, HRBPs, and COEs to ensure talent initiatives are adopted and sustained.

• Contribute to culture and leadership priorities—helping embed desired behaviours through talent programs, selection approaches, and development pathways.

• Represent the talent agenda with professionalism, credibility, and strong business acumen, influencing without authority.
  

6) Data, Insights & Governance

• Establish KPIs and dashboards to measure effectiveness and ROI of development and acquisition efforts.

• Use data and employee insights to refine programs (participation, completion, promotion/readiness, retention, engagement, hiring funnel conversion, candidate NPS).

• Ensure strong governance, documentation, and risk management (e.g., consistent assessment, fair selection practices, compliance with internal policies).

• Conduct annual Search Partner review together with HRBPs

• Responsible for onboarding/offboarding Search Partners in Coupa procurement system

-------------------------

SKILLS & CAPABILITIES

• Strong end-to-end understanding of talent development and talent acquisition disciplines.

• Program design expertise needs analysis → design → delivery → measurement → continuous improvement.

• Advanced stakeholder management skills with ability to influence senior leaders.

• Strong project/program management discipline (planning, governance, risk management, delivery excellence).

• Data-driven mindset: able to translate analytics into practical decisions and clear narratives.

• High standards for candidate/employee experience; customer-centric design approach.

• Confident communicator: clear, structured, credible with senior audiences.

• Talent development frameworks: capability building, leadership development, high-potential programs, career pathways.

• Graduate/early careers program design and management.

• Talent acquisition modernization: structured interviewing, assessment methodology, talent mapping/pipelining.

• HR tech literacy: ATS/HRIS reporting, workflow design, process optimization (comfort with digital tools).

• Understanding of governance, fairness, and risk considerations in hiring and talent decisions.
  

PERSONAL ATTRIBUTES

• Practical, hands-on “builder” who can create structure from ambiguity and deliver at pace.

• Strong judgement and discretion; trusted partner to leaders.

• Continuous improvement mindset: curious, market-aware, and willing to test-and-learn.

• Collaborative and resilient; comfortable operating across competing priorities.

• Comfortable working in a dynamic, fast-paced environment with a continuous improvement mindset

• Loves working in a team environment and is a great team player
  

EXPERIENCE / QUALIFICATIONS

• 8–12+ years of progressive experience in Talent Development, Talent Management, Learning, Early Careers, and/or Talent Acquisition (in-house HR/COE experience strongly preferred).

• Proven experience designing and running graduate/early careers programmes end-to-end.

• Demonstrated track record modernizing TA practices and/or implementing improvements to TA technology/processes.

• Experience within financial services / asset management / professional services environments is advantageous (but not essential with strong transferable capability).

• Bachelor’s degree required; relevant professional certifications (e.g., IHRP, SHRM, CIPD) advantageous.

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

Job description

• Maintain and ensure foreign worker information is up to date
• Handle work pass applications, renewal and cancellation
• Oversee foreign workers' administration including on-boarding/off-boarding, dormitories, training, booking of air tickets
• Update worker time sheets timely
• Assisting with day to day operations and ad-hoc duties assigned

Requirement

• Good organizational skill and meticulous
• Good time management
• Good in Microsoft office
• Proficient and experience in Employment of Foreign Manpower Act is prefered
• Positive learning attitude

Job Summary:

The HR &Admin Manager is responsible for managing the full spectrum of human resource and administrative functions. This includes recruitment, onboarding, performance management, staff welfare, training, payroll support, and general office administration. The role ensures compliance with employment regulations while aligning HR practices with the company’s goals. The HR & Admin Manager also plays a key role in building a positive, productive, and engaged workplace culture.

Key Responsibilities

Human Resources

• Lead and manage end-to-end HR operations including recruitment, onboarding, confirmation, resignation, and exit processes.
• Develop and implement HR policies, procedures, and employee handbooks in compliance with local labour laws and MOM regulations.
• Handle employee relations, grievances, disciplinary matters, and conflict resolution.
• Manage the employee performance appraisal process and support department heads with performance improvement plans.
• Oversee staff welfare initiatives, employee engagement activities, and internal communications.
• Maintain accurate HR records and manage the HRIS system.
• Ensure compliance with employment laws, safety regulations, and company standards.
• Coordinate work pass applications, renewals, and cancellations (WP/SP/EP).
• Support payroll processing, leave, and attendance management.

Reporting & Compliance

• Prepare monthly HR reports (e.g., headcount, turnover, leave utilisation).
• Support internal and external audits related to HR and administration.
• Safeguard confidentiality and ensure proper filing of employee and company records.

Administrative Functions

• Oversee daily office administration including supplies, maintenance, and facility management.
• Manage office contracts (cleaning services, equipment servicing, insurance, etc.).
• Ensure smooth day-to-day operations.
• Coordinate company events, meetings, and staff activities.

Training & Development

• Identify training needs and coordinate relevant training programs.
• Monitor training participation and evaluate training effectiveness.
• Maintain training records for audits and compliance purposes.

Requirements

·      Diploma/Degree in Human Resource Management, Business Administration, or related field.

·      Minimum5 years of relevant HR & admin experience, with at least 2 years in a managerial role.

·      Strong knowledge of Singapore labour laws and MOM regulations.

·      Experience in payroll administration (Quick HR) and work pass applications.

·      Excellent interpersonal, communication, and leadership skills.

·      Highly meticulous, organised, and able to manage multiple priorities independently.

·      Proficient in Microsoft Office and HRIS systems.

·      HR certification (e.g., SHRM, IHRP) will be an advantage.

Job description

• Maintain and ensure foreign worker information is up to date
• Handle work pass applications, renewal and cancellation
• Oversee foreign workers' administration including on-boarding/off-boarding, dormitories, training, booking of air tickets
• Update worker time sheets timely
• Assisting with day to day operations and ad-hoc duties assigned

Requirement

• Good organizational skill and meticulous
• Good time management
• Good in Microsoft office
• Proficient and experience in Employment of Foreign Manpower Act is prefered
• Positive learning attitude