Total 6,439 Administrative / Clerical job vacancies

Job Summary

Manage and coordinate calendar schedules, company event logistics, and communications with clients and internal teams to ensure smooth operations and professional engagement.

Responsibilities

• Coordinate and manage calendar schedules to organize meetings and appointments efficiently
• Plan and execute logistical arrangements for company events, including catering, transportation, and equipment setup to ensure seamless event delivery
• Communicate professionally with clients, stakeholders, and internal teams to serve as a reliable point of contact and maintain positive engagement

Required competencies and certifications

• Achieved at least A Levels or a local Polytechnic Diploma

Preferred competencies and qualifications

• Demonstrated ability to organize multiple tasks effectively to meet deadlines and priorities
• Strong communication and interpersonal skills to build and maintain positive relationships with stakeholders

Other Information

Benefits:

• Opportunities for personal growth and career development
• A collaborative and supportive work environment

Pay:

• Full time -- $2800 - $4500 depending on working experience

• Maintain document control as required.
• To guide, motivate and mentor the Marine Safety Officer including for administrative duties and understanding the requirements.
• To assimilate distribution records and confirmation receipts.
• To maintain professional and good communication and teamwork with other staff in Office and on-board for maintaining good company synergy.
• Distribution of BCST and GROP messages and upload into system.
• Provide support to Marine Superintendents for administrative requirements.
• Inventory of logbooks and printing requirements.
• Mail dispatch duties
• Carry out other duties for the department as assigned.

Requirements:

• N/ O level holder
• Prefer some years of relevant experience in marine document control.

5 days work week
Ship Management Co.
Shenton way.


Interested Applicants, kindly forward your resume via email to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

Salary: $2800 - $3000
Working Days: Mon – Fri (9am – 6pm)
Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Overview

We are looking for a proactive and detail-oriented coordinator to support daily sales operations and administrative activities.This role will be responsible for handling order processing, maintaining accurate documentation, coordinating with vendors and internal stakeholders and supporting operational and logistics activities.

The ideal candidate should be organized, able to manage multiple tasks efficiently, and comfortable working in a fast-paced environment.

Key Responsibilities

• Prepare, verify, and process documents required for order submissions and tracking
• Ensure accuracy of orders, invoices, delivery orders, debit notes, and credit notes
• Coordinate with internal departments, customers, and vendors to support operational processes
• Assist with logistics arrangements and delivery coordination
• Maintain and update inventory records and related documentation
• Investigate and resolve discrepancies related to invoices and delivery orders
• Support vendor and customer account setup activities
• Monitor and manage orders from purchase order receipt through to completion
• Assist with seasonal or special-order arrangements when required
• Prepare simple reports and provide general administrative support
• Handle other ad-hoc operational duties as assigned

Requirements

• Diploma or Degree in Business Administration or related discipline
• Minimum 2 years of experience in sales support, order processing, administration, or coordination roles
• Proficient in Microsoft Office applications such as Excel, Word, Outlook, and PowerPoint
• Familiar with sales order processing and basic accounting practices
• SAP knowledge will be an added advantage

Preferred Attributes

• Strong communication and coordination skills
• Good organizational and multitasking abilities
• Able to work independently as well as in a team environment
• Detail-oriented with good problem-solving skills
• Comfortable handling multiple priorities and meeting deadlines

Please send your detailed resume in MS Word format to resume@goldtecHRs.com with

• Education Level
• Working experiences
• Each employment background
• Reason for leaving each employment
• Last drawn salary
• Expected salary
• Date of availability

Job Description:

Admin Executive handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, and so on.

Job scope and required below skills:

- Computer-literate, proficient in MS Office, Adobe Acrobat.

- Good written and verbal communication skills.

- Have knowledge of browsing through websites, platforms/portals.

- Time-management skills and ability to multi-task and prioritize work.

- Documents such as DO, PO, Invoices and e-filing.

- Downloading pitches/tenders/leads, prepare and compilation of documents for submission.

- Coordinating, monitoring existing projects and assigning new projects for internal departments.

- Attitude for learning new software, systems, and online platforms.

- Ability to maintain confidentiality of company information.

- Provide general administrative support to related internal departments.

- Data entry and record keeping.

- Liaise with vendors and clients.

- Ad-hoc/Miscellaneous tasks assigned.

- Candidates with experience in managing leads and preparing tender submissions will be at an advantage.

Company Overview / Employee Value Proposition

• TUNGSAN FOOD INDUSTRIES PTE LTD is a leading manufacturer, wholesaler, trader and retailer of TUNGSAN’s range of pastes, sauces, complementary chilli-based pastes and seasoning condiments. Serving and satisfying over 5,000 diverse customer groups from consumers to hawkers, food courts and restaurants is no easy task. Since it began in 1973, Tungsan has successfully built lasting customer relationships by offering high quality products backed by strong R&D and manufacturing capabilities, a comprehensive wholesale and distribution infrastructure, well-stocked retail outlets, practical culinary solutions and great customer care. It promises quality premium products, timely delivery, and even consultation services (Brand: Yi Pin Tang) for product customization, recognizing that every customer is unique. We are OEM equipped to cater to any contract manufacturing as per requested by customers. Our other brands are Straits Story (Retail Packs) and Yi Pin Tang.

Responsibilities

• Answer phone calls, distribute messages, and redirect calls to the appropriate department to ensure effective communication flow and actions
• Process customer orders by accurately taking orders, issuing invoices, and following up on outstanding payments to maintain timely revenue collection
• Print sales reports for delivery personnel to support accurate and efficient delivery operations
• Verify cash amounts received by salesmen and delivery personnel against invoices to ensure accurate financial transactions
• Receive “goods order form” from warehouse for purchasing and notify the person-in-charge of any price changes to maintain purchasing accuracy
• Perform filing, faxing, scanning, copying, and data entry tasks to maintain organized and accessible records
• Print barcodes for production and branch use to support inventory tracking and management
• Issue memos to communicate important information within the company promptly
• Print and review monthly customer statements to ensure accuracy and timely billing
• Attend to visitors professionally to provide a welcoming environment
• Record, issue, and control company supplies such as stationery, uniforms, toiletries, and keys to maintain inventory and security
• Record and follow up on all customer feedback to support continuous service improvement
• Check, respond to, and process online orders and company emails to maintain customer service responsiveness
• Manage basic bookkeeping duties to support accurate financial record-keeping
• Maintain and update company files and records to ensure information accuracy and accessibility

Job Scope

1. Scanning / photocopying documents

2. Facilitating the IOs to retrieve documents from seized items and to make copies/scans.

3. Sending and collecting IPs

4. Recording IP movement records

5. Assisting with logistics such as packing documents, facilitating the return of documents w the IOs

Minimum education qualifications:

• A-level or Polytechnic

Contract duration: 6 months

Working Arrangement:
Monday to Thursday: 8.30pm to 6.30pm
Friday: 8.30am to 5.30pm

Salary: $2,400 per month

Location: Bulim Drive (Jurong West area)

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING

Job Scope

• Scanning / photocopying documents
• Facilitating the IOs to retrieve documents from seized items and to make copies/scans.
• Sending and collecting IPs
• Recording IP movement records
• Assisting with logistics such as packing documents, facilitating the return of documents with the IOs

Contract duration: 6 months

Working Arrangement:
Monday to Thursday: 8.30pm to 6.30pm
Friday: 8.30am to 5.30pm

Salary: $2,400 per month

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI

The successful candidate will be responsible for:

1. Delivery and collection of mail, documents, cheques and other items from banks, law firms, clients and other relevant parties.
2. Attending to completion matters, including collection and delivery of completion documents and cashier’s orders.
3. Carrying out general dispatch duties and other ad-hoc administrative tasks as assigned.

Requirements

• Good knowledge of Singapore roads, buildings and business districts.
• Prior working experience in a law firm will be an advantage.
• Must be able to commute by public transport.
• Responsible, punctual and able to work independently.

Job scope

•  Provide administrative support to BD team (calendar, meetings, emails, calls, filing, supplies)
• Manage document control, scanning, records, and correspondence
• Coordinate travel, claims, onboarding, and cross-department liaison (HR, Finance, Project, Company Secretary)
• Maintain client database and update contact information
• Conduct market and competitor research and track industry updates (JTC, URA, STB, Changi Airport)
• Schedule meetings with clients, consultants, vendors, and partners
• Follow up on submissions, approvals, contracts, and project records
• Support events, client visits, corporate functions, and seasonal greetings

Requirement

• Education level – Min. “O” levels or relevant qualification (Diploma in Business Admin)
• Do not mind taking on additional ad-hoc administrative support role
• Preferred work experience in a real estate or property related company

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: jinyee.o@manfield.com.sg

EA Personnel Name: Jin Yee
EA Personnel No: R23112241
EA License No: 95C2823

About Maybank Securities

Maybank Securities, a leading brokerage and investment bank with a reach extending across ASEAN, the UK and the US, offers a comprehensive suite of services. These include corporate finance & advisory, navigating debt and equity capital markets, derivatives trading, brokerage and research for both retail and institutional investors, and prime brokerage.

Job Responsibilities

• Provide chauffeuring support to authorised personnel, including management and staff.
• Transport staff for official business trips and appointments.
• Schedule and coordinate transportation requests in a timely and efficient manner.
• Maintain a daily driving log and vehicle usage report.
• Ensure regular upkeep, cleanliness, and basic maintenance checks (e.g., fuel, tires, lights) of the company vehicle.
• Perform dispatch duties including delivery and collection of documents, materials, and parcels.
• Run office errands and support the Admin & Procurement team with purchasing tasks.
• Assist with vendor coordination, quotation collection, and simple procurement-related documentation.
• Maintain proper records for all deliveries, collections, and vehicle maintenance.
• Support logistics for company events, meetings, or offsite functions as needed.
• Carry out any other ad-hoc tasks as assigned by management.

Job Requirements

• Valid Class 3 Singapore driving licence with a clean driving record.
• Familiarity with Singapore roads and traffic rules.
• Minimum secondary school education.
• Basic spoken and written English to understand work instructions and maintain records.
• At least 2–3 years of relevant experience in a similar role is preferred.
• Able to use mobile navigation tools (e.g., Google Maps, Waze) for route planning.
• Physically fit and able to carry light loads during dispatch or procurement tasks.
• Responsible, punctual, and able to work independently.
• Positive working attitude.
• Willing to work overtime after work hours (if required).

We regret that only short-listed candidates will be notified.

Job Description

• Responding to students’ administrative inquiries / requests
• To attend to call-in and walk-in clients and public inquiries promptly and render assistance
• Conducting class visits/ welcome orientations/ inductions (if applicable)
• To ensure that all internal and external emails/correspondences are dispatched promptly
• Maintain client confidence and protects operations by keeping information confidential
• Maintain and update billing records and receipts collection records
• Perform other duties as assigned by Admin Supervisor and Assistant Director or Director/CEO

Requirement

• Minimum ‘A’ level or Diploma in any discipline
• General administrative skill
• Able and willing to work on weekends
• Prior experience in the education industry is a plus
• Proficient in Microsoft Office, Excel, and outlook
• Excellent customer service & good interpersonal skills
• Posses communication skills (English, Mandarin) effectively communicate with parents, students, teachers and colleagues
• Able to multi-task, meticulous, organized and has an eye for details
• Able to work independently as well as in a team
• Work place based tuition centre located at various outlet

Administration of Local Training Activities     

• Collation of course nominations
• Process training applications
• Confirmation of training details
• Raise payment request for the payment and reimbursement of course fees
• Monitor attendance register, course attendance and perform course followup
• Monitor submission of post-training forms / reports / certificates / payments /results
• Provide training support for programmes
• Prepare of course materials
• Prepare in-house training venue
• Assist to prepare and submit funding/claim application

Maintenance of Learning Management System           

• Maintain training catalogue and training records in LMS
• Record of learning history upon training completion
• Prepare monthly training report and other reports requested by supervisors

Requirements:

• Minimum Diploma in any field
• Good to have prior HR experience / internship
• Those with 1 to 2 years of HR exp will be an advantage

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

We are looking for a proactive and organised Admin and Operations Assistant to support the smooth day-to-day running of our Dialysis Centre. You will work closely with multidisciplinary teams—including Nursing, Medical, Social Services, Volunteers, and HQ functions—to ensure efficient operations while maintaining compliance with healthcare standards.

Key Responsibilities

Facilities& Operations Management

• Support daily operations, logistics, maintenance, safety, and security within the Dialysis Centre
• Ensure the centre’s infrastructure is well-maintained and compliant with safety standards
• Coordinate with HQ Facilities Management and service providers to resolve facility-related issues
• Oversee vendor-led services including cleaning, pest control, waste collection, and biohazard disposal
• Arrange repairs and servicing of equipment to ensure optimal performance and minimal downtime
• Be on-call during the centre’s operating hours when required

Procurement& Inventory

• Manage procurement of consumables, equipment, assets, and stationery
• Source and evaluate quotations and ensure timely delivery of goods
• Collaborate with nursing staff and vendors to support uninterrupted patient care

Vendor Management

• Build and maintain strong relationships with vendors
• Support vendor sourcing, evaluation, and annual performance reviews
• Monitor vendor performance and ensure compliance with agreements

Volunteer Coordination

• Support and coordinate volunteer engagement for smooth daily operations
• Serve as the main point of contact for volunteers
• Manage scheduling, communication, and enquiries in a professional manner

Requirements

• Diploma or Degree in Business Administration, Healthcare Management, or related discipline
• 2–3 years of experience in administration, operations, or healthcare support
• Strong organisational and multitasking skills
• Good communication and interpersonal abilities
• Able to work independently and in a team
• Proficient in Microsoft Office

Company Overview

Our client is a global multinational organization with established operations in Singapore, supporting regional business activities across Asia. The company operates in a structured corporate environment and is well‑known for its strong internal controls, stable business operations, and compliance‑driven practices.

They are currently looking to hire an Accounts Assistant cum Admin to support day‑to‑day accounting operations and general administrative functions, ensuring accuracy, compliance, and smooth office operations.

Working Location: Jurong East, Singapore
Working Hours: Monday - Friday, 8:30AM - 5:30PM

Key Duties

• Review and verify accounting and shipping documents, including sales invoices, purchase invoices, purchase orders, delivery orders, and bills of lading
• Prepare and maintain sales and purchase listings to ensure accuracy and completeness of Accounts Receivable (AR) and Accounts Payable (AP) records
• Perform data entry of invoices, payments, and receipts into the accounting system
• Assist with AR and AP processing, including preparation of payment vouchers and staff expense reimbursements
• Review AR ageing reports and follow up on outstanding payments with relevant internal teams
• Prepare monthly statements of accounts and resolve discrepancies with internal and external parties
• Support reconciliation between InvoiceNow (DRC system) and accounting system records, and assist with GST reporting and submissions
• Maintain proper filing and documentation for audit and compliance purposes
• Assist with contract documentation, filing, seal registry, and other compliance‑related matters
• Handle general office administration and provide ad‑hoc support for finance and administrative activities

Key Requirements

• Diploma or Advanced Diploma in Accounting, Finance, Business Administration, or a related field
• Minimum 1–2 years of relevant working experience in accounting or administrative roles
• High level of accuracy with strong attention to detail and organisational skills
• Ability to multitask, meet deadlines, and work independently on operational matters
• Good communication and interpersonal skills to liaise with internal departments and external parties
• Proficient in Microsoft Word and Excel
• Experience with accounting systems (e.g. SAP) and GST reporting is an advantage