Total 4,789 Administrative / Clerical job vacancies

Open to travel oversea if needed.

Key Responsibilities:

• Assist the executive with both professional and personal tasks
• Travel with the executive on business trips and manage related arrangements
• Organize schedules, book appointments, and coordinate meetings.
• Manage complex calendars, meetings, and communications for the CEO and team.
• Provide real-time support to travelling executives, including scheduling, coordination, and follow-ups across time zones.
• Arrange international and domestic travel, itineraries, and logistics.
• Handle confidential documents, emails, and correspondence with absolute discretion.
• Assist the CEO with household and personal tasks, including home maintenance, individual appointments, and errands.
• Coordinate team meetings, internal logistics, and external engagements.
• Support family office administration and light project work.
• Handle personal matters to ensure smooth daily operations.
• Manage end-to-end family travel arrangements, including complex multi-leg international flights, luxury accommodations, visa processing, ground transportation, fine dining reservations and leisure activities.
• Schedule and coordinate personal as well as professional appointments and reservations.

Requirements:

• Highly organized, detail-oriented, and trustworthy with confidential information.
• Reliable, service-oriented, and detail-focused.
• 3–5 years of PA/EA experience supporting senior management.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email ref44@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed tosafeguarding your personal data in accordance with the Personal Data ProtectionAct (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Role:

This is a full-time, onsite, Receptionist cum Admin Assistant role in MOE Primary school. If you are selected,

You will work closely with VP and the AMs /AE and School Leaders(SLs) in an MOE Primary School (nearest MRT- Admiralty ) in the day-to-day activities.

The company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

● Concierge services – attend to phone calls and walk-in customers (pupils, parents, public, stakeholders)

● Using messaging apps to communicate events and send reminders to parents

● Check generic email everyday and forward them to relevant officers within a certain time frame

● Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt.

● Articles - Stock take Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification.

● Calling and confirming the attendance of parent volunteers to help in school events and activities

● General administrative duties including typing, filing, preparation of documents

● Printing of monthly CCA Instructors/Contract Staff attendance records

● Save transport approval (form SG) to a shared folder.

● Ad Hoc Bus Booking Coordinator transport for Students External Activities including

Monthly verification of Ad Hoc School Bus payment

● Filing of documents such as Bus Booking form

● Recording student injuries that occur during school hours through the Unwell/Injured

Student management system and Rendering of First Aid to pupils e.g. issuing of

pupils with plasters

● Assist in packing learning resources i.e. booklet

● Other administrative duties as assigned by supervisor

Job Requirements:

● GCE O Level

● Able to use simple Microsoft applications

● Comfortable with visitors and pupils

● Recording and provision of simple first aid

● The Personnel must have at least 5 year of experience in administration

**We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

Summary:

Contract Period : From 29 June 2026 to 31 May 2027(11 months)

Working Hours:

● Required to work during School Semester 1 and 2

● Mondays to Fridays: 6:45am to 3:45pm, inclusive of 30mins lunch break

● Service not required on Saturdays, Sundays and gazetted public holidays

School Vacation

● Required to work during between March, September and December school holiday

● Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30mins lunch break

● Service not required on Saturdays, Sundays and gazetted public holidays.

Location : Admiralty

Job Description & Requirements

Job Responsibilities:

• Responsible for sales order processing and follow up on delivery status of orders
• Handle stock adjustment, prepare quotations and liaise with vendors
• Drive action plans and other post shipment issue
• Admin Duties

Job Requirements:

• Minimum GCE "N" Level
• Training will be provided
• Meticulous, resourceful and motivated
• Proficient in Microsoft Office and SAP preferred
• Fresh grad or candidates with no exp welcome, training will be provided

Working Hours:

• 8 30am to 6 00pm (Mondays - Fridays)

Remuneration and allowance will commensurate with your qualifications and experiences. If you have got the drive to take up the challenge, please send your resume to us.

Do send your resume to : Stephen.tan@ecs.com.sg

Role Summary

This role supports the planning, coordination, and deliveryof programmes and events by managing operations, logistics, systems, andpost-programme reporting. The role works closely with internal teams, externalpartners, and facilitators to ensure programmes are executed smoothly andefficiently from start to finish.

Collaboration

• Works closely with internal programme, finance, and operations teams
• Coordinates with external partners, vendors, and facilitators
• Supports trainers and facilitators with logistics, access, and materials
• Acts as a key coordination point to ensure information flows accurately and on time

KeyResponsibilities

1. ProgrammeCoordination & Operations

·      Coordinate end-to-end programme administration (workshops, webinars,events)

·      Manage scheduling, logistics, venues, materials, and facilitatorcoordination

·      Liaise with internal teams, partners, and vendors to support delivery

2. Participant Management & Systems

·      Manage registrations, attendance, and participant communications

·      Set up and maintain events across digital platforms

·      Handle certifications, feedback, and tracking tools (e.g. QR codes,links)

3. Finance,Documentation & Reporting

·      Prepare delivery orders, invoicing, and billing with Finance

·      Track programme metrics and utilisation

·      Consolidate survey data and prepare reports

4. Data & Administrative Support

·      Manage forms, digital records, and programme documentation

·      Support content preparation and system migration (e.g. Google Forms toM365)

5. Office Management

·      Oversee office operations, facilities, and vendor management, includingmaintenance, procurement and inventory

·      Liaise with landlords, building management, andservice providers to ensure smooth operations.

·      Support ad-hoc administrative and operational tasks as assigned, in line with organisational needs.

Requirements

Education &Experience

·      Diploma or Bachelor’s degree in Business Administration, EventsManagement, Communications, or related field

·      1–3 years of experience in programme coordination, events, oradministrative operations (fresh graduates with relevant experience may beconsidered)

Skills &Competencies

·      Strong organisational and coordination skills with attention to detail

·      Ability to manage multiple tasks and timelines in a fast-pacedenvironment

·      Good communication and stakeholder management skills

·      Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and digitaltools/platforms

·      Comfortable working with data, forms, and systems (e.g. event platforms,tracking tools)

• Manage AP Overheads and COD inboxes, ensuring invoices are correctly coded, approved, and ready for processing in line with Rexel’s Delegation of Authority.
• Prepare and maintain AP folders including capex, property, rebates, and rejected invoices.
• Verify supplier bank details through EFTSURE and support the resolution of EFTSURE rejections.
• Assist with supplier setup and changes, including ABN/GST checks and maintaining accurate Oracle records.
• Support the end‑to‑end COD process and coordinate urgent payment priorities with the data entry team.
• Raise journals and vouchers for adjustments, corrections, and COD transactions.
• Follow up outstanding approvals and resolve rejected invoices from B2BE and data entry.
• Respond to stakeholder queries, including supplier reconciliations, to ensure smooth AP operations.
• Contribute to daily and month‑end AP deadlines to maintain Rexel’s high standards of accuracy and service.

A global organisation in the FMCG / Food & Beverage industry with a strong international footprint across Asia. The Singapore office serves as a regional hub, supporting corporate functions and overseeing business operations across multiple markets.

This is a dual-function role combining hands-on accounting responsibilities with office administration support. You will be part of a lean team, gaining exposure to end-to-end finance operations while also supporting day-to-day office coordination.

Key Responsibilities
Accounting & Finance

• Handle day-to-day accounting activities, including data entry and reconciliations
• Manage full sets of Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare payments and maintain cashbook records
• Monitor cash flow movements and ensure timely processing
• Process staff expense claims and corporate credit card transactions
• Support month-end closing and audit preparation
• Assist with ad-hoc finance tasks as required

Administration & Operations

• Provide general administrative and office support
• Liaise with external parties such as banks, insurers, and vendors
• Support office coordination and operational tasks
• Assist with ad-hoc duties as assigned

Requirements

• Diploma or Degree in Accounting, Finance, or a related field
• 3–4 years of relevant experience in accounting or finance roles
• Strong understanding of AP/AR and basic accounting processes
• Proficient in Microsoft Excel; experience with accounting systems (e.g. Microsoft Dynamics) is an advantage
• Able to work independently in a fast-paced environment

Salary: Basic up to $2,800 + $50 handphone allowance + overtime claims
Work Location: Bukit Timah (residence) to Jurong East (office)
Work Days: 5.5 days week, Mon – Fri : 9.30am to 6.30pm / Sat : 9.30am  to 1.30pm
WorkTerms: Permanent with full benefits such as annual & medical leave + performance bonus

Responsibilities:
• To drive and transport client from home to work and back or other various venues for meetings/events, safely and promptly when instructed.
• Run errands for the family and office.
• Operate and maintain transportation vehicles with a focus on safety by performing daily pre-trip and post-trip vehicles inspection.
• Ensure that the vehicle's interior and exterior is always clean and presentable.
• Perform simple minor maintenance on the vehicles when necessary.
• Other ad-hoc duties as assigned from time to time.

Requirements:
• Valid Class 3 driving license with at least 3 years of experience as a Personal Driver
• Clean driving records and past experience in driving luxury cars
• Meticulous and an independent worker
• Good command of spoken English
• Willing to commit overtime as and when required
• Singaporean only need apply

Please submit your resume in MS Word format to sunnie@united-personnel.com

Please remember to include your
1) Recent photo
2) Current salary & Expected salary
3) Notice period

UNITED PERSONNEL SERVICES
21 Bukit Batok Crescent
#02-75 WCEGA Tower
Singapore 658065
Tel: +65 65651939
www.united-personnel.com

EA Licence Number: 05C5278
Registration No.: R1103477

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates would be notified)

Admin Manager 

Working location: Kallang
Working hours: 830am to 6pm
Working day: Mon-Fri
Salary: $4500 - $6000

Role Overview

The Admin Manager is responsible for overseeing and managing the company’s administrative, office management, and support functions to ensure smooth daily operations. This role acts as a key support to management and works closely with HR, Finance, and Operations teams to maintain efficiency, compliance, and a well-organised workplace.

Roles & Responsibility

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.
• Manage office facilities, equipment, supplies, and vendors (e.g. building management, maintenance, pantry, stationery).
• Ensure proper documentation, filing systems, and record-keeping practices are maintained.
• Handle general correspondence, contracts, and administrative coordination.

HR & People Support (Administrative Scope)

• Support HR administration including onboarding and offboarding processes.
• Coordinate work passes, employment documentation, and liaison with MOM or relevant authorities.
• Maintain employee records, leave tracking, and HR databases.
• Support company events, staff activities, and internal communications.

Finance & Procurement Support

• Assist with administrative finance matters such as invoice processing, payment tracking, and expense claims.
• Coordinate with finance teams or external accountants on administrative documentation.
• Manage procurement processes for office-related purchases and services.

Policy, Compliance & Governance

• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Support audits by preparing and maintaining administrative records and documentation.
• Assist in reviewing and updating administrative policies and procedures.

Management & Coordination

• Act as a key point of contact between management, staff, and external parties.
• Provide administrative support to senior management as required.
• Identify opportunities to improve administrative processes and operational efficiency.
• Supervise and guide administrative staff, if applicable.

Requirement:

• Diploma or Bachelor’s degree in Business Administration, Management, or related fields.
• At least 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.