Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to oversee and support the daily administrative operations of the company. The successful candidate will play a vital role in ensuring smooth office operations by managing documentation, coordinating internal and external communications, supporting management, and maintaining efficient administrative processes.

The Administrative Executive serves as a key liaison between departments, clients, vendors, and management, ensuring operational efficiency and compliance with company policies. The ideal candidate possesses strong organizational skills, excellent communication abilities, and the capacity to multitask effectively in a fast-paced environment.

Key Responsibilities

Office Administration

• Manage and coordinate daily office operations to ensure smooth business activities.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Monitor office facilities and coordinate maintenance, repairs, and service providers.
• Ensure office equipment and resources are properly maintained and operational.
• Develop and maintain efficient administrative systems and processes.

Document Management & Record Keeping

• Prepare, organize, and maintain company records, reports, contracts, and correspondence.
• Ensure proper filing and retrieval of physical and electronic documents.
• Maintain accurate employee, vendor, customer, and operational records.
• Assist in the preparation of reports, presentations, meeting materials, and business documents.
• Ensure document confidentiality and compliance with data protection requirements.

Coordination & Communication

• Serve as the primary point of contact for administrative enquiries.
• Coordinate communication between departments to facilitate smooth workflow.
• Liaise with external vendors, service providers, customers, and business partners.
• Handle incoming calls, emails, and correspondence professionally.
• Support management in scheduling appointments, meetings, and business engagements.

Meeting & Calendar Management

• Coordinate and schedule meetings, appointments, and company events.
• Prepare meeting agendas, minutes, and follow-up action items.
• Arrange travel bookings, accommodations, and transportation when required.
• Maintain management calendars and coordinate scheduling conflicts.

Human Resources Support

• Assist with employee onboarding and offboarding processes.
• Maintain employee records and documentation.
• Support recruitment activities, interview scheduling, and candidate coordination.
• Assist in leave administration and attendance record management.
• Support employee engagement and welfare initiatives.

Finance & Procurement Support

• Assist with invoice processing, payment tracking, and purchase documentation.
• Coordinate with the finance department on administrative and accounting matters.
• Manage purchase requests and vendor documentation.
• Monitor office expenditure and maintain procurement records.

Compliance & Policy Administration

• Ensure compliance with company policies, procedures, and administrative standards.
• Assist in maintaining company licenses, permits, and regulatory documentation.
• Support audits and internal compliance reviews when required.
• Recommend process improvements to enhance operational efficiency.

Reporting & Operational Support

• Prepare periodic administrative and operational reports.
• Monitor administrative performance and identify areas for improvement.
• Support management with special projects and business initiatives.
• Perform ad-hoc administrative and operational duties assigned by management.

Requirements

Education & Experience

• Diploma or Degree in Business Administration, Management, Human Resources, or related fields.
• Minimum 2 years of administrative experience preferred.
• Experience in office administration, operations support, or executive administration is advantageous.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong document management and reporting capabilities.

Core Competencies

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to multitask and prioritize workload effectively.
• Strong problem-solving and coordination abilities.
• Ability to maintain confidentiality and professionalism.
• Positive attitude and willingness to learn.

1 year contract 
location at cityhall 
great Tech Giant 

about the company

Our client is a prominent multinational enterprise within the global technology sector, recognized for its continuous digital development and progressive business solutions. They maintain a highly stable, collaborative corporate presence in the region, focusing on operational excellence and a unified workforce.

about the job

This is an excellent opportunity for an entry-level professional to embark on a 1-year contract role, driving seamless workplace operations and delivery of internal administrative services.

• Oversee day-to-day front desk operations, managing visitor registrations, temporary access arrangements, and incoming correspondence.

• Coordinate corporate workspace logistics, managing internal meeting room requirements and collaborating with technical support personnel.

• Administer corporate procurement activities, tracking the inventory and fulfillment of corporate equipment, stationery, and food and beverage supplies.

• Support employee onboarding processes, coordinating standard equipment distribution and resource allocation for new workforce members.

• Assist with corporate engagement activities, internal event management processes, and ad-hoc operational tasks for various business divisions.

skills and experience required.

• Minimum of a diploma or degree in any discipline; entry-level applicants and recent graduates are highly encouraged to apply.

• Active competence in standard office software applications and a strong willingness to learn new digital operating platforms.

• Sound organizational abilities with a demonstrated capacity to manage multiple daily priorities under tight operational schedules.

• Functional communication skills in English and business-level Chinese to manage routine coordination with team members based at global headquarters.

• Customer-centric mindset with strong interpersonal capabilities to engage effectively with internal stakeholders and external corporate guests.

Please click on the 'apply' button to apply online. For more information, please reach out to Wai Ling Tai (EA: 94C3609 /   R1110392  )

挂名董事

Nominee Director

要求 Requirements：

新加坡公民、新加坡永久居民。

Singapore citizen, Singapore Permanent Resident.

具备完全的法律行为能力，没有犯罪记录，且未被法院宣告破产或取消董事资格。

Possess full legal capacity, have no criminal record, and have not been declared bankrupt or disqualified as a director by the court.

工作职责 Job Responsibilities：

1.配合签署必要的法定文件，例如公司注册申请、年度股东大会决议、年度申报表等等；

Cooperate in signing necessary statutory documents, such as company incorporation applications, annual general meeting resolutions, annual returns, etc.

2.协助公司注册Corpass以进行线上事务管理；

Assist the company in registering for Corppass to facilitate online transaction management.

3.如涉及到银行开户、EP申请时，必要时候提供协助配合签署；

Provide assistance and cooperate with signing when necessary for matters such as bank account opening or EP applications.

4.在任职期间保持良好的信用记录，配合公司合规部门进行定期背景审查，并及时更新个人档案信息；

Maintain a good credit record during the tenure, cooperate with the company's compliance department for regular background checks, and promptly update personal profile information.

5.其他需要配合协助的事项。

Other matters requiring cooperation and assistance.

Roles & Responsibilities

• Chauffeur family
• Running errands for the Family
• Maintain cleanliness of vehicles at all times (both interior and exterior)
• Ensure that safety and comfort are always a priority
• Maintain the vehicle on a regular basis to ensure good working condition
• Ad Hoc duties assigned by the family

Requirement

• Possess a record free driving license and practice excellent and safe driving habits
• Familiar with Singapore roads
• Punctual, responsible, honest and polite
• Friendly personality, well-mannered

Working Hours: Monday to Saturday 7.30am - 11.30pm; 3pm-7pm （3.3 hours break time）

Location: 6th Avenue

• Nearest MRT: Raffles Place
• Open to candidates with no experience
• Renewable yearly contract
• Up to $3,500 Basic Salary (depending on experience)
• 2 Days WFH Arrangement
  

Job Description:

Our client is currently seeking an Assistant Manager to join their team in supporting various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

1. General Project Assistant Duties (Innovation Team)
・Support various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

■Key Responsibilities:
・Coordination and communication with Singaporean companies, government agencies, and internal stakeholders; participation in meetings
・Promotion through newsletters, social media, and event exhibitions
・Preparation of simple materials using Excel, Word, and PowerPoint.
・Data entry and progress management in internal databases.
・Preparation of meeting minutes (in Japanese or English)
・Administrative support for seminars and events, assistance in report preparation.
・General administrative and project support tasks
・Business trips to Japan and Southeast Asia (optional, if desired)

2. Innovation Team Projects

(1) Support for Foreign Direct Investment into Japan
・Support for Foreign Direct Investment into the company's Program: supporting overseas companies to establish and expand their business in Japan.
・Market information, business setup support, legal and tax consultation, and coordination with local governments.

(2) Projects for Major Japanese Corporations
・Supports international open innovation leveraging digital technologies.

Job Requirements:

・Minimum Diploma requirement
・Able to communicate in Japanese language skills with Japanese‑speaking stakeholders and clients.
・Experience in organising events (seminars, business meetings, exhibitions, etc.) or experience in marketing roles will be a plus
・Experience in a marketing-related role will be a plus

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

• Working Hours: 8:30 am to 5:30 pm (Monday to Friday)
• Flexi work arrangement (Core working hours is 11am - 3pm)
• AWS + Variable Bonus Provided
• Working location: Buona Vista

Research Support Office (Secretary, Pharmaceutical company)

■Executive Assistant to CEO and Administration Head:

• Provide full spectrum of secretarial support to CEO and Administration Head including but not limited to calendar management, coordination of meetings, travel arrangements, preparation of presentation materials and expense claims.

• Coordinate and liaise with internal and external parties for all meetings and conferences arranged.

• Support in preparation of manuscripts (e.g. media interview, review, textbook).

• Ad-hoc duties as and when required.

■Administrative tasks and Office Management:

• Preparation of invoices and documents.

• Coordinate with internal and external parties on documentations and delivery of items.

• Ordering of materials needed for shipment such as dry ice, boxes and etc.

• Prepare various reports as and when needed by the management.

• Provide secretarial and administrative support to the various research committees

• Handle general office administration such as setting up meeting rooms which includes setting up of video and teleconferencing.

• Provide administrative support to HR team on interview arrangements and safe travel entry applications when required

• Ad-hoc general administrative support as and when required.

Job Requirements:

• Degree holder of any discipline with minimum 1 year of secretarial experience in the sciences/ pharmaceutical/ medical related industry.

• Related experiences in providing secretarial support to various institutional reviews

• Experienced in reading and extracting literature reviews from medical articles.

• Proficiency in Japanese Language is a must to liaise with Japanese speaking employees, external clients and Japan HQ.

Interested applicants, please send your resume to Tiffany Koh (R1104633) with email subject header "Job Application for Research Support Office (Secretary, Pharmaceutical company) - TK " .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to haver ead and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA LicenseNo:90C4069

R1104633

Koh Jia Wen

Location: Raffles Place
Working Hours: 5 days office hours
Salary: Up to $15/ hr
Duration: Till Dec 2026

Job Scope:

• Maintain and update programme databases (mentorship, outreach, engagement programmes)
• Coordinate and mobilise participants for events and initiatives
• Provide admin support (scheduling, documentation, procurement)
• Assist in event logistics, setup and execution (on-site/off-site)
• Liaise with vendors, partners and internal stakeholders
• Support communications (social media, EDMs, outreach materials)

Job Requirements:

• Min. Diploma / Degree in any field
• Comfortable with events and stakeholder coordination
• Outspoken, proactive and able to engage participants
• Organised and able to manage multiple tasks

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Job Description:

• Processing of Quick Purchasing (QP)/Invitation to Quote (ITQ) for those with basic procurement knowledge.

• Provide administrative support e.g.: ensure all supporting documents are in place prior to routing to the team for processing.

• Reviewing of all the online purchase requests and to check against the catalog items and direct them to the appropriate channel – via Kyberlife / allowing online purchase.

• Consolidate all the Pcard/Vcard purchase request and work with finance to ensure timely processing.

• Assist Procurement Executive to follow up on the missing documents and to send reminder to requestor.

• Assist in other administrative work within procurement.

Job Requirements:

• Minimum Diploma or Degree in any field.

• Good knowledge of Microsoft Office applications.

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Roles & Responsibilities

• Create processes and tracks purchase orders.
• Preparing purchase order, stock issue etc.
• Maintains records of orders and inventory and follows up with vendors on shipment and delivery.
• Ensure the purchase made is accurately match with the material requested by the project team
• Material sourcing and negotiate with supplier to get the best deal.
• Filing of documents
• Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing of documents
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Job Requirements

• Responsible, meticulous and able to prioritize and meet tight deadlines
• Good working attitude and communication skills.
• Able to work in fast pace environment.

The Academic Instructor is required to teach the courses in the undergraduate programs offered by the University at Buffalo, The States University of New York, US, in partnership with Singapore Institute of Management in Singapore.

The roles would include:
• Creation of course design and materials, and implementation of syllabus to meet UB learning objectives;

• Delivery of student-centered, interactive course curriculum, including supervision of project work;

• Create, administer, and mark assessment instruments;

• Evaluate student progress and achievements;

• Hold regular consultation hours;

• Maintain and submit academic records.

Job Requirements:

• A Ph.D or Master's Degree in the exact discipline as specified by the teaching assignment from a nationally or regionally (USA) accredited university is required;

• Terminal degree is preferred;

• At least 2 years of relevant full-time teaching experience in the exact discipline as specified by the teaching assignment at the tertiary level is required;

• Ability to independently operate all class level functions of Blackboard classroom management system, including Grade Center is required;

• Substantial evidence of an active academic research agenda and recent history of publication(s) in peer-reviewed scholarly journal(s) are strongly preferred;

• Available to teach during daytime on weekdays.

Job Scope :

1) Handle phone calls, emails, and other communications in a timely and professional manner.

2) Issue invoice and perform data entry using MYOB software .

3) Check & update worker attendance using Infotech software.

4) Process worker salary.

5) Check IN & Out workers dormitory & transport.

6) Arrange worker Medical Checkup.

7) Register course for workers.

8) Update workers work pass expiry date

9) Staff pantry item upkeep and purchase when stock low

8) Assist in the planning and coordination of events, conferences, and team activities.

9) Any ad hoc task assigned.

Requirements:

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other office software

• Familiar with Infotech HRM software & MYOB Software

• A team player with a positive and collaborative attitude

• 5.5 days work with alternate Saturday off. Max work 3 Saturday per month.

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

• Oversee connections with hotels, airlines, travel companies, rental cars, and other relevant businesses.
• Overseeing and managing office supplies, beverages, stationery, and courier services
• Administrative tasks, invoice, PO, and D/O matching, and uploading to NetSuite for processin
• Make arrangements for hotels, airlines, vehicles, and visas for both inbound and outbound travel with the designated travel management vendor to guarantee the best possible pricing.
• Create a travel report for management to evaluate.
• Keep track of purchase records, document controls, and filing systems.
• Any additional ad hoc work that management assigns

Requirements:

• Minimum Qualification: “O” Level or Equivalent
• Experience: Minimum 2 years.

Role:
Accounts Admin Executive (AR / AP / Up to $2800)

• Singapore Based (Bendemeer)

• 5.5 Days work per week (Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work))

• Salary: $2600 to $2800

• Relevant partial accounts experience

• Career Progression Opportunities

Job scope:

Do Filling

Prepare AR or AP

Other ad-hoc duties

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Job Description

• Provide full spectrum of secretarial and administrative support to the Managing Director (MD) and Chairman to ensure smooth and efficient daily operations.

• Manage and maintain the MD’s and Chairman’s calendars, appointments, meetings, and travel schedules.

• Arrange and coordinate overseas travel, including flight and hotel reservations.

• Screen, review and vet agreements, contracts and documents, highlighting key issues requiring attention.

• Maintain and manage central records and registry of Agent Agreements, Legal Matters and Master Service Agreements (MSA).

• Monitor and manage KrisFlyer points, including tracking and redemption.

• Draft internal memos, circulars, speeches, letters and other corporate correspondence.

• Monitor and manage the MD’s and Chairman’s emails; respond to urgent matters on their behalf when required.

• Organise management meetings, Annual General Meetings (AGM) and prepare accurate minutes of meeting.

• Coordinate and organise company events such as Annual Dinner & Dance (D&D), Seventh Month Prayer, Chinese New Year Luncheon and other corporate functions.

• Arrange corporate gifts, festive hampers (e.g. Christmas, Chinese New Year) and greeting cards for customers.

• Maintain and replenish corporate gift inventory.

• Assist in ISO and bizSAFE renewal processes and coordinate OME Daikin Training Programme.

• Maintain confidential records including credit card statements, country club memberships and bank statements.

• Prepare monthly transport and entertainment claims for the MD and Chairman.

• Provide administrative support to department managers and executives when required.

• Undertake any other duties as assigned by the Managing Director and Chairman.

Requirements

• Tertiary education with minimum 3 years of experience as a Personal Assistant supporting senior management.

• Highly organised, meticulous and able to handle confidential and sensitive information with discretion.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Strong verbal and written communication skills.

• Able to communicate in Mandarin to liaise with China-based business partners.

• Positive attitude, proactive mindset and strong team player.
  
  We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).

JOB DESCRIPTION:

• Oversee the day-to-day office administrative functions at the Site Office and report to the Project Manager.
• Handle site office management (stationery, equipment, filing systems).
• Maintain site documentation including reports, drawings, delivery orders, etc.
• Liaise with HQ on submissions of the timecards, leave forms, course registration forms, etc.
• Liaise closely with HQ’s Administration and HR Departments.
• Performs other duties and responsibilities as required.

REQUIREMENTS:

• Higher secondary/Pre-U/A level/College, Professional Certificate/Nitec in any field.
• Minimum 2 years of experience as a site admin or similar role in construction
• Strong knowledge of construction documentation and processes
• Good organizational and record-keeping skills
• Ability to work independently at site locations
• 5.5 days/ week