Total 5,042 Others level Administrative / Clerical job vacancies

Responsibilities

• Provide administrative support to lawyers and assist in the day-to-day management of legal matters
• Prepare, organise, and maintain legal documents, correspondence, and case files
• Monitor schedules, appointments, court dates, and key filing deadlines
• Liaise with clients, courts, government agencies, and external stakeholders on administrative matters
• Manage physical and electronic records, ensuring proper documentation and confidentiality
• Support the preparation and filing of legal documents through relevant systems and platforms
• Coordinate meetings, document collection, and follow-up actions with clients and stakeholders
• Assist with general office administration and operational support for the legal team

Requirements

• Diploma or Degree in any discipline, with Legal Studies or related qualifications being advantageous
• Prior experience in administration, coordination, legal support, customer service, or related functions will be advantageous
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Good communication skills, attention to detail, and willingness to learn within a legal environment

Additional Information

• Suitable for candidates interested in developing a career within the legal industry
• Open to candidates with legal internships, legal attachments, or transferable administrative experience
• Exposure to litigation and legal processes with opportunities to learn from experienced practitioners
• Supportive and collaborative working environment

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

Job Summary

The HR Admin Assistant providesadministrative and coordination support to the Human Resources Department inmanaging day-to-day HR operations. The role supports staff documentation,onboarding, work pass matters, medical and health check-up coordination, staffinsurance administration, jab/vaccination arrangements, air ticketarrangements, roster updates, HR system entries, training records and generalHR filing.

The role is important in ensuring HR recordsare accurate, processes are followed up on time, and HR backend support iscarried out smoothly in line with organisational policies and compliancerequirements.

Key Responsibilities

1. HR Administrative Support

• Maintain and update staff personnel files and HR records, both physical and digital.
• Prepare and submit staff issuance documents, including ID cards, onboarding forms and related HR documents.
• Coordinate new hire documentation and onboarding packs.
• Assist with filing, scanning, data entry and document control.
• Ensure HR documents are properly maintained and ready for internal review, audit or compliance checks.
• Support HR in preparing letters, forms, reports and other administrative documents when required.

2. Work Pass, Passport and Regulatory Coordination

• Track and monitor foreign staff work pass matters, including Work Permit, S Pass and passport expiry dates.
• Coordinate with vendors, employment agents and relevant parties for timely submission, renewal and cancellation of work passes.
• Assist in preparing and maintaining MOM-related documentation.
• Follow up with staff and relevant parties on outstanding documents or renewal requirements.
• Ensure all work pass and regulatory documents are updated and properly filed for audit and compliance purposes.

3. Six-Monthly Health Check-Up and MedicalCoordination

• Arrange six-monthly medical check-ups for foreign staff where applicable.
• Coordinate appointment scheduling with clinics, staff and relevant departments.
• Follow up to ensure medical check-ups are completed on time.
• Maintain proper records of medical reports, check-up status and related documents.
• Update HR records and track outstanding medical or health-related requirements.

4. Jab / Vaccination Coordination

• Coordinate staff jab or vaccination arrangements when required by the Home, authorities or operational needs.
• Liaise with clinics, healthcare providers and internal departments on vaccination schedules.
• Follow up with staff to ensure attendance and completion of required vaccinations.
• Maintain accurate vaccination records and supporting documents.
• Assist in preparing vaccination-related reports or updates when required.

5. Staff Insurance Coordination

• Assist with staff insurance enrolment, updates and administrative follow-up.
• Coordinate with insurance providers, staff and internal departments on staff insurance matters.
• Support the submission and follow-up of insurance-related documents.
• Maintain accurate staff insurance records and ensure staff information is updated.
• Assist staff with basic insurance-related queries and direct complex matters to the Head of HR where required.

6. Travel and Air Ticket Arrangement

• Arrange air tickets for foreign staff for home leave, emergency leave, repatriation or other approved travel purposes.
• Liaise with travel agents or booking platforms to source suitable and cost-effective flight options.
• Coordinate with staff on travel dates, passport details and required travel information.
• Maintain records of air ticket bookings, approvals and related documents.
• Ensure travel arrangements are aligned with HR policies, budget and operational requirements.

7. Training and Data Entry

• Key in AIC training hours and update staff development records.
• Assist in formatting, preparing or submitting training-related reports and summaries.
• Maintain accurate training records for reporting and audit purposes.
• Support HR in tracking staff training attendance and training completion status.

8. Filing, Archiving and Document Control

• Archive staff and resident records in the basement archival room according to filing protocols.
• Ensure documents are properly labelled, stored and retrievable when needed.
• Assist in maintaining proper filing systems for HR records.
• Support document housekeeping to ensure records remain organised and confidential.

9. Ad-Hoc and Cross-Support Duties

• Provide relief reception support during staff leave or operational needs.
• Assist in general HR administrative duties and internal coordination work.
• Support HR projects, staff events and other department activities when required.
• Perform any other duties assigned by the Head of HR or the Home.

Requirements

• Diploma and above in Human Resources, Business Administration, Office Administration or related discipline.
• Able to communicate effectively in English and Mandarin to liaise with English- and Mandarin-speaking staff, vendors and external service providers.
• Good communication and coordination skills, with the ability to follow up on tasks promptly.
• Comfortable handling basic administrative duties, data entry, filing, documentation and coordination work.
• Able to maintain accurate records and handle confidential staff information with care.
• Proficient in basic Microsoft Office applications, such as Word, Excel and Outlook.
• Organised, responsible and attentive to details.
• Able to work independently and support day-to-day HR operations.
• Prior experience in HR administration, healthcare, nursing home or social service sector will be an advantage.
• Candidates with relevant administrative experience but without direct HR experience may also be considered.

Job Summary

Lead and support organizational operations by improving policies, managing budgets, overseeing staffing, and maintaining administrative systems to ensure secure and effective business performance.

Responsibilities

• Guide organizational activities to align with business goals and operational effectiveness
• Identify opportunities to enhance business policies and objectives for continuous improvement
• Ensure company operations comply with security standards and function efficiently
• Prepare and review operational reports to inform management decisions
• Lead and participate in meetings to coordinate cross-functional initiatives
• Assist managers in compiling and analyzing annual budget information and reports
• Maintain and update all policies and procedures manuals to reflect current practices
• Hire and train administrative staff to build a competent support team
• Delegate tasks effectively to administrative assistants to optimize workflow
• Create and organize personnel folders for new hires to ensure accurate record-keeping
• Monitor and project staffing needs to support department growth and resource planning
• Oversee department budget planning and development to manage financial resources
• Manage and maintain all department databases to ensure data accuracy and accessibility
• Perform clerical accounting and general office duties as required to support daily operations
• Develop strong relationships with cross-functional teams and departments to foster collaboration

What we do​
​The Finance and Accounting team is a business partner for internal and external stakeholders such as management, auditors, and banks. The team works with colleagues across the globe and provides exposure to interesting topics and projects related to our responsibilities. We cover key areas such as accounts payable, receivable, tax, and invoicing areas to name a few. In close collaboration with our controlling department, we provide a strong foundation for finance excellence. Our team consists of a range of professionals, junior and senior, which contribute to everyday operational success. The Finance and Accounting department is an essential pillar of the company; therefore, its members represent a valuable and respectable team that always strives for excellence.

What you will do​

​Contract Terms:

We are seeking a suitably qualified Finance & Admin to provide accounting and administrative support to the organisation. This position is offered on a1-year contract basis, with an option to renew subject to business requirements and satisfactory performance.

• Process staff claims and verify supporting documentation for completeness and accuracy.
• Perform reconciliation of vendor invoices and follow up on discrepancies in a timely manner.
• Post invoices into the accounting system accurately and on a timely basis.
• Generate and issue invoices in accordance with established procedures and timelines.
• Prepare payment runs and the relevant supporting documentation for review and processing.
• Maintain proper filing and records management for accounting and administrative documents.

• Take care of the documentation management (archiving: invoices, contracts, and other documents, etc.)

• Provide general administrative support, including mail collection and coordination of courier services.
• Undertake any other ad hoc duties as assigned by the Company from time to time.

What we are looking for​

​Requirements​

• Diploma, LCCI, NITEC, or equivalent qualification inAccounting, Finance, Business Administration, or a related discipline.
• Minimum 1 year of relevant working experience inaccounting, accounts administration, or a similar support function.
• Basic knowledge of invoice processing, staff claims,reconciliation, and payment preparation.
• Proficiency in Microsoft Office applications,particularly Excel and Word.
• Ability to work independently, follow established procedures, and meet assigned deadlines.
• Meticulous, organised, and responsible, with a strong attention to detail.
• Nice to have​
• First hand experience with SAP FI
• Previous experience in global company and work in international team

What we offer​

• A place where individuals are equally valued and where diversity and cultural differences are cherished.
• Competitive salaries and a broad range of benefits, some of which are highlighted below.
• Comprehensive Medical Outpatient Coverage.
• Broad range of competitive benefits.
• Hybrid working arrangement.

Personal Fitness Trainer – Snap Fitness Woodlands

Position Type: Full-Time
Location: Woodlands, Singapore

Snap Fitness Singapore is growing, and we are looking for a motivated Female Personal Trainer to join our team in Woodlands. This is an exciting opportunity to be part of a global fitness brand while playing a meaningful role in building a strong, supportive club culture within the community.

We are open to both experienced trainers and newer trainers who demonstrate strong potential, professionalism, and a genuine passion for coaching. If you are coachable, driven, and eager to build a long-term career in fitness, we are prepared to invest in your development.

About the Role

As a Personal Trainer at Snap Fitness, you will be responsible for delivering high-quality coaching experiences to both personal training clients and group class members. You will help create a welcoming and motivating environment where members feel supported from their very first visit.

You will conduct gym orientations for new members, guiding them through equipment usage, safety procedures, and basic programming principles. Making members feel comfortable and confident in the space is a key part of your role.

You will design and deliver structured, results-driven personal training programmes tailored to individual goals. Whether clients are focused on strength and conditioning, fat loss, muscle building, or general health improvement, you will plan sessions that are safe, progressive, and effective. You will actively demonstrate correct techniques, provide hands-on corrections, and educate clients on proper movement patterns.

Group class coaching is an important component of this position. You will develop and lead engaging group sessions that bring energy to the gym floor, build community, and deliver structured programming. The ability to manage group dynamics while maintaining coaching quality is essential.

Tracking and accountability are also part of your responsibility. You will monitor client progress using tools such as body scanners and the Snap App, conduct regular assessments, and adjust programmes as needed to ensure continuous improvement.

In addition to coaching, you will contribute to business growth by introducing personal training packages, following up with newly signed members, and achieving monthly performance KPIs. You will also input relevant data into management systems and assist the Reporting Officer with club-related matters when required.

Maintaining high standards of safety, cleanliness, and professionalism within the club is expected at all times. You should present yourself as a role model in terms of personal fitness, conduct, and attitude.

What We’re Looking For

• Female trainer (to support programming needs and member demographics in the club).

• Experience in the fitness industry is preferred, though motivated entry-level candidates are welcome to apply.

• Recognised Personal Training certification (ACSM, NASM, NSCA, ACE, FISAF, ISSA, NCSF or equivalent).

• Group class coaching experience is highly advantageous.

• First Aid + AED certification (or willingness to obtain).

• Strong communication and interpersonal skills.

• A positive, team-oriented mindset with a willingness to learn and grow.

• Comfortable working towards performance KPIs and sales targets.

What You’ll Receive

• Attractive commission structure and performance-based incentives.

• 13th month Annual Wage Supplement.

• Workplace insurance coverage.

• Complimentary gym membership across Snap Fitness clubs.

• Ongoing mentorship and development opportunities within an international fitness brand.

About Snap Fitness

Snap Fitness is one of the world’s leading 24/7 fitness brands, with over 2,000 clubs across more than 20 countries. Since 2003, we have focused on delivering real results through innovative training, supportive communities, and passionate coaching teams.

If you are ready to grow your career, inspire others, and be part of a high-performing team in Woodlands, we would love to hear from you.

Apply now and take the next step in your fitness career with Snap Fitness Singapore.

Job summary

Hiring a passionate Female Personal Trainer in Woodlands. Lead group classes, grow your career, and inspire real results with Snap Fitness.

Operations & Administrative Executive

Key Responsibilities

Administrative & Communication Support

• Manage and respond to daily emails, ensuring timely and professional communication with partners, vendors, and internal stakeholders.

• Coordinate with external vendors, engineers, and business partners on operational matters.

• Follow up on requests, project updates, and outstanding tasks to ensure timely completion.

Photobooth Operations & Project Coordination

• Coordinate the preparation and deployment of photo frame uploads across photobooth systems.

• Liaise with engineers regarding frame uploads, system updates, and usage reports.

• Support the execution of Photomatic events, brand collaborations, and illustrator partnerships by coordinating timelines, deliverables, and communications.

• Monitor project progress and provide regular updates to relevant stakeholders.

Sales Administration & Reporting

• Consolidate and record sales data from various platforms, including backend systems, Nayax, and cash sales records.

• Prepare monthly sales reports and assist in the tabulation of Profit & Loss (P&L) statements.

• Ensure accuracy and proper documentation of financial and operational records.

• Assist with cash handling and banking of sales proceeds when required.

Documentation & Record Management

• Maintain and organize company documents, contracts, invoices, and operational records.

• Ensure proper filing and record-keeping of both physical and digital documents.

Accounts & Payment Administration

• Prepare and submit invoices for payment processing.

• Follow up on outstanding payments and support accounts-related administrative tasks.

• Assist with completing forms, applications, and other company documentation.

General Operations Support

• Provide administrative and operational support to the management team.

• Assist with ad hoc projects and assignments as required.

• Support the smooth day-to-day operations of the company.

Requirements

• Proficient in both English and Chinese (spoken and written) to communicate with Chinese-speaking partners and vendors.

• Comfortable using Microsoft Excel and/or Google Sheets.

• Strong organizational and follow-up skills with attention to detail.

• Able to manage multiple tasks and meet deadlines in a fast-paced environment.

• Prior administrative, operations, or coordination experience will be an advantage.

Working Days: 6 Days per Week
Location: Singapore East

Job Responsibilities:

• Handle daily administrative duties and office operations.
• Prepare quotations, invoices, delivery orders, and other documents.
• Maintain proper filing and documentation records.
• Answer phone calls, emails, and customer enquiries.
• Coordinate with sales, warehouse, and delivery teams.
• Data entry and updating of company records.
• Assist with scheduling appointments and meetings.
• Perform other ad-hoc administrative duties as assigned.

Requirements:

• Minimum GCE N/O Level or equivalent.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and organizational skills.
• Responsible, meticulous, and able to multitask.
• Prior administrative experience is an advantage.

Benefits:

• Annual Leave
• Medical Benefits
• Performance Bonus
• Career Advancement Opportunities
• Training Provided

Interested applicants, please WhatsApp your resume to Kelly at +65 8545 2198.

Position: Insurance Admin
Salary: up to $2500
Working Day: Mon-Fri
Working Hour: 9am to 5.30pm
Working Location: Woodlands

Job Responsibilities:

• Assist the team with daily administrative tasks.
• Help with document preparation and organization, making sure that all records are kept up to date.
• Manage data entry and accurate information updates.
• When necessary, coordinate follow-ups with both internal and external teams.
• Monitor submissions to make sure everything is handled efficiently.
• Answer common questions and help with simple coordination issues.
• Keep your filing system organized for convenient access.
• Schedules are well managed, set up meetings and send out reminders.
  

Qualifications & Requirements:

• Must have insurance working experience.
  

To Apply:

• You may email your resume to jj•@alignrecruitment.com.sg for more information.
• Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
JJ Tan (Reg No. R23112681)

Personal Care Officer

Location:
1. Bukit Batok x1
2. Buangkok x1

Salary: $ 2500 - $3300

Working Hours: 5 days / 44 hours per week - Shift work

Job Responsibilities

• Plan and supervise the care of residents
• Develop and implement programmes and activities for the well-being of residents
• Put up monthly interview records for residents
• Ensure proper maintenance of the Home's equipment
• Ensure the cleanliness of the Home's premises

Job Requirements

• At least diploma in Psychology / Social work / or relevant field
• Willing to work rotating shifts including night shift and weekends

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accomodations
• Assist HR Manager on all related HR/Admin duties
• Team player to work in office environment

Qualifications for Administrative Assistant

• High school diploma or general education.
• 1-2 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Any additional certifications
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

5 days work week (Retail hours, including weekend)

• Perform administrative duties for sales and purchase transactions, including data entry, order processing, and inventory management.
• Monitor stock levels, manage inventory, and reconcile records with HQ.
• Handle cash administration, including cash/card transactions and petty cash.
• Ensure efficient administrative operations within the boutique.
• Act as the main point of contact between the boutique and other departments.
• Relay directives, memos, and instructions from HQ to boutique staff.
• Maintain well-organized and up-to-date filing systems.
• Carry out additional tasks as assigned by HQ.

We regret only shorlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Role Overview

The Personal Assistant provides dedicated personal, administrative, and lifestyle support to the Directors, ensuring the smooth management of professional and personal commitments. This role requires exceptional discretion, strong organizational skills, flexibility, and the ability to anticipate needs in a fast-paced environment.

Acting as a trusted partner, the Personal Assistant coordinates daily activities, manages complex arrangements, and supports business, household, and lifestyle requirements.

Responsibilities

1. Calendar & Schedule Management

• Manage appointments, meetings, and personal engagements
• Prioritize schedules and resolve conflicts efficiently

2. Travel & Lifestyle Coordination

• Arrange domestic and international travel, including flights, visas, accommodations, and transportation
• Prepare itineraries and oversee travel logistics

3. Personal & Household Management

• Coordinate household staff and service providers
• Oversee property maintenance and household operations
• Manage personal errands, purchases, and gift sourcing
• Support family-related activities and arrangements

4. Business & Administrative Support

• Prepare correspondence, reports, and administrative documents
• Manage emails, calls, and communications on behalf of the Directors
• Attend meetings, record minutes, and follow up on action items
• Liaise with business partners, advisors, and stakeholders

5. Event & Social Planning

• Organize private and corporate events
• Coordinate venues, vendors, guest lists, and event logistics

6. Financial & Asset Coordination

• Assist with expense tracking, bill payments, and budget monitoring
• Coordinate with accountants, legal advisors, and wealth managers
• Support administrative matters relating to investments and assets, including liaison with private bankers

7. Tax & Records Administration

• Prepare and submit personal tax filings through the IRAS myTax Portal within statutory deadlines
• Compile and maintain financial records, including IR8A statements, rental income details, and investment documentation
• Identify applicable tax reliefs, rebates, and optimization opportunities
• Act as the primary contact for IRAS correspondence and assessment reviews
• Maintain accurate, secure, and confidential financial records

8. Confidentiality & Risk Management

• Handle sensitive personal and business information with strict confidentiality
• Maintain professionalism, privacy, and discretion at all times
• Respond effectively to urgent matters and changing priorities

Requirements / Qualifications

• Minimum 3–5 years of experience supporting senior executives or high-net-worth individuals
• Experience in private households, family offices, or luxury service environments preferred
• Proficient in Microsoft Office, scheduling systems, and communication tools
• Ability to manage multiple priorities and work under pressure

Core Competencies & Skills

• Excellent organizational and time management skills
• High level of discretion and confidentiality
• Strong communication and interpersonal abilities
• Proactive mindset with strong problem-solving skills
• Flexibility to support outside regular business hours when required
• Ability to perform effectively in dynamic environments

Personal Attributes

• Professional, polished, and service-oriented
• Reliable, trustworthy, and detail-focused
• Calm and composed when handling urgent matters
• Strong emotional intelligence and cultural awareness
• High level of ownership, accountability, and initiative

Job Description:

• Manage the onboarding of RNF representatives, ensuring all regulatory and internal requirements are met.
• Ensure compliance with the MAS Representative Notification Framework (RNF) through Fit & Proper assessments, ongoing monitoring, and continuous screening, including annual declarations.
• Review, assess, and escalate Fit & Proper cases in accordance with MAS RNF requirements, including cases involving adverse findings and recommended supervision measures.
• Manage administrative matters relating to representatives, including transfer administration and representative code management.
• Support the planning and execution of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc projects and initiatives as required.

Requirements

• Diploma or Bachelor’s degree in any discipline, fresh graduates are welcomed to apply.
• Strong familiarity with MAS guidelines, including the Representative Notification Framework (RNF), and other relevant regulatory requirements.
• Experience in Fit & Proper assessments and enhanced monitoring protocols is preferred.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Excel and Word.
• Resourceful, with a strong team-oriented and collaborative mindset.
• Meticulous with a keen eye for detail.
• Ability to multitask, work under pressure, and adapt in a fast-paced environment.

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Job Description:

• Provide general administrative support to the team
• Support fund operational function
• Support the funds workflow/process to ensure completeness and integrity

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEINo. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No.99C4599)