Total 2,216 admin job vacancies in Administrative / Clerical category in Singapore

Job Description

The Service Invoicing role is responsible for preparing, verifying, and processing invoices for service jobs, maintenance contracts, and after-sales support. This position ensures accurate billing, compliance with financial regulations, and timely communication with both internal teams and customers to support smooth service operations and revenue collection.

Responsibility & Duty

·      Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator.

·      Compile all the service reports and relevant documents from Service Coordinator to generate invoice.

·      Performing daily invoicing functions by using ERP Navision software.

·      Issue debit or credit notes for corrections.

·      Ensure invoices are processed reconciled, billed accurately and in a timely manner.

·      Sending the posted invoices with related supporting documents to customers in time via email or upload to customer’s given portal. 

·      Filling documents, general office duties(emails and courier)

·      Provide admin support and ad-hoc duties as tasked

Requirements 

• Minimum N/O/A Level/Diploma Holders in Office Skills

• At least 2 year(s) of working experience in related field

• Familiar with MS Word / Excel
• Can handle data entry, invoice preparation
• Knowledge of basic accounting system

Job Description

The Service Invoicing role is responsible for preparing, verifying, and processing invoices for service jobs, maintenance contracts, and after-sales support. This position ensures accurate billing, compliance with financial regulations, and timely communication with both internal teams and customers to support smooth service operations and revenue collection.

Responsibility & Duty

• Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator. 
• Compile all the service reports and relevant documents from Service Coordinator to generate invoice. 
• Performing daily invoicing functions by using ERP Navision software.
• Issue debit or credit notes for corrections. 
• Ensure invoices are processed reconciled, billed accurately and in a timely manner. 
• Sending the posted invoices with related supporting documents to customers in time via email or upload to customer’s given portal.  
• Filling documents, general office duties (emails and courier)
• Provide admin support and ad-hoc duties as tasked

About the Company

Founded in 2016, the Car Choice Group is currently the largest pre-owned automotive dealership in Singapore with 10 showrooms islandwide. The Group also operates other related and diversified entities including Bike Choice Singapore, SK Magic (Singapore), GEM Credit, GT Export and Auto Infinite.

Mission & Vision: Driving Progress

Mission: Redefine car buying, nurturing long-term relationships, and ownership.

Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

1. People First: Elevating customer experience, empowering our staff.
2. Dynamic Mindset: Always responding quickly, efficiently, and decisively.
3. Sustainable Business: Prioritizing long-term over short-term objectives.

Car Choice Group - where tradition meets innovation, fostering trust through transparency. Join a dynamic powerhouse driving careers.

Responsibilities

• Assist in the preparation of documentation for invoices & billing.
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties.
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned.

Skills Required

• Minimum Diploma holder
• Proficient in MS Office and computerized accounting systems

Other Requirements

• Possess good interpersonal and communication skills
• Team player with positive work attitude
• Meticulous and able to multi-task

Hiring: Operations Admin

 SGD $3000 – 3200 |  6 day

Job Scope:

• Key in installation details

• Update schedules

• Send templates

• Confirm dates with customers

• Coordinate installers & team

Requirements:

• Organised & detail-oriented

• Basic Excel / Google Sheets

Why Join:

• Stable, growing company

• Supportive team

• Career progression

 Singapore

WhatsApp Hannah: +65 8869 8785

We are hiring for a backend administrative support role focused mainly on paperwork handling, filing, invoice processing, document matching, and system data entry.

This is a straightforward clerical support position with a routine and structured scope. The work is mainly office-based and involves handling administrative documents carefully and accurately on a day-to-day basis.

This role is best suited to someone who is comfortable with simple, repetitive administrative work and prefers a stable backend support function rather than a broad coordination or all-rounder office role.

Key responsibilities
• Process invoices and related paperwork accurately
• Match invoices against delivery orders and supporting documents
• File and organise hardcopy and softcopy documents properly
• Enter administrative data into internal systems accurately
• Check paperwork for completeness before filing or submission
• Support routine backend admin tasks assigned by the team
• Assist with general document handling and record maintenance
• Provide occasional basic phone support when required

Requirements
• Able to handle routine administrative and clerical work carefully
• Comfortable with repetitive paperwork and document-checking tasks
• Careful, organised, and able to follow established processes
• Able to manage filing, document matching, and data entry with accuracy
• Comfortable working in a backend support role with a narrow and structured scope
• Prior experience in administrative support, clerical work, document processing, filing, or invoice handling will be useful

Suitable for candidates who
• Are comfortable with backend clerical and paperwork-heavy work
• Prefer a simple, structured, routine admin role
• Can stay accurate when handling repetitive administrative tasks
• Are okay with a role centred on filing, invoice processing, document matching, and data entry
• Want a stable support position with clear day-to-day responsibilities

This role may be less suitable for candidates who are looking for
• A broad office administration or office coordination role
• Ecommerce or online business support work
• Operations coordination or logistics coordination responsibilities
• Customer service-heavy, receptionist, or front desk duties
• Accounts executive, finance executive, or broader accounting responsibilities
• A senior admin, PA, office manager, or all-rounder business support role

Additional information
• This is a full-time on-site position based at Aljunied Industrial Complex
• The role is mainly focused on backend administrative support
• The scope is narrow, routine, and paperwork-based
• Candidates should apply only if they are comfortable with the nature of the work described above

EA Personnel Name: Ben Chang
EA Personnel Registration Number: R23111820
EA Licence Number: 22C1307

Role: IT Admin

JD:
Weekdays rotation: 8:00am to 5:30pm or 8:30am to 6:00pm or 9:00am to 6:30pm

Location: Judiciary Supreme Ct Ln, Singapore 178879 /1 Havelock Square, Singapore 059724

The IT Admin shall be a Level 1 desktop engineer and must have the necessary level of IT knowledge to be able to understand the scope of work to be performed and to be deployed during office hours (Monday to Friday).

The IT Admin shall assist in raising the necessary Service Requests (SRs) Change Request(CRs), manage WOG related service requests, helpdesk/incident tickets and servicing of GovTech initiatives.

the IT Admin shall assist in preparing/filling the required forms and documents such as: Form submission for creation, deletion and access control of related accounts, Form submission for transfer of equipment, Submission of IT Service Requests, Monitoring and tracking of requests, etc.

The IT Admin is to assist in other administrative support but not limited to such as: Ensuring that IT inventory records are updated with purchase/delivery orders and maintenance contract details.

Verifying requests by 3rd-party vendors against IT equipment and service inventory records. Documentation of Computer Centre SOP.

The IT Admin will also assist in manning the IT Care Centre to provide enhanced customer service for walk-in, phone and email requests. To prepare weekly, Monthly and adhoc reports need for agency and management reports.

IT background/knowledge Exposure to WOG environment Min. 2 years experience

Job Summary

Manage site office administration and coordinate documentation, workforce attendance, procurement tracking, and communication to support smooth construction project operations.

Responsibilities

• Oversee daily administrative operations at the site office to ensure efficient project support
• Maintain accurate documentation, filing systems, and version control for all project records to ensure compliance and accessibility
• Record and monitor workers’ attendance to ensure adherence to site requirements and labor regulations
• Track materials, delivery orders, and purchase documentation to support procurement and inventory management
• Coordinate communication between site team, subcontractors, and head office to facilitate timely information flow and issue resolution

Preferred competencies and qualifications

• Minimum GCE A-Level, Diploma, or equivalent
• 1–2 years of relevant administrative or construction experience
• Ability to work comfortably in a construction site environment
• Strong organizational skills with attention to detail
• Proactive communication and coordination skills

Work Location

• North-West Singapore

Responsibilities

• Communicate effectively in both spoken and written English and Chinese to support business operations and client interactions.
• Apply basic accounting skills to manage financial records accurately and support accounting processes.
• Utilize Microsoft Office and Xero Accounting software proficiently to maintain and update financial data.
• Leverage at least three years of relevant experience to perform assigned tasks efficiently and contribute to team goals.
• Coordinate work activities reliably from June 1st, ensuring timely commencement and consistent performance.

Preferred competencies and qualifications

• Reside near Paya Lebar, MacPherson, Serangoon Central, North, or Tai Seng areas to facilitate convenient commuting.

Job Description

To ensure the accurate receipt, recording, and processing of all incoming deliveries and stock items, and to provide comprehensive administrative support to ensure efficient inventory operations.

·   Receive deliveries from suppliers, verify shipments against invoices and purchase orders, checking for damages, discrepancies, or missing items.

·  Accurately capture stock movement data (receipts, issues, transfers, adjustments) into the inventory or management systems.

·   Maintain an organised and secure filing system for all delivery notes, invoices, and related documentation.

·   Assist with physical stock counts, cycle counts, and reconciliation processes, helping to investigate and report anomalies or inconsistencies in stock data.

·   Liaise with procurement teams, vendors, and internal departments to resolve stock-related queries and ensure timely delivery of services.

·   Ensure all procedures are followed and comply with company rules and policies.

 Any other ad-hoc duties assigned by the Food Court Manager.

Working hours: 5.5-day work week
Weekdays: 8am - 5pm
Weekends and PHs: 8am - 1pm

Job Requirements

·   Diploma or equivalent

·   Self-motivated and independent

·   Good interpersonal and communication skills

·   Proficient in Microsoft Office

·   Meticulous, committed and able to multitask

Role: IT Admin

JD:
We are seeking a skilled and proactive IT Administrator to manage and support the day-to-day IT infrastructure and systems of our organization. The ideal candidate will ensure the stability, integrity, and efficient operation of the IT environment, including servers, networks, software, and user support.  

Key Responsibilities: 

• SG-Mail Service Requests 

• Shared mailbox account and distribution list creation and termination 

• Grant / remove user access to mailbox accounts 

• Submission of PKI certificate issuance/ renewal request 

• Updating of user Outlook profile and re-designation 

• Submission of EPP provisioning for newly imaged machines 

• Review of AD list for inactive user accounts deprovisioning 

• Software / application packaging and installation requests 

• VPN token assignment and replacement for users 

• Submission of CLZ/VPN/GoMax/SGEPP firewall rules requests 

• Multi-Factor Authentication reset 

• Update membership of security group 

• Submission of various NSSR requests 

• SSR deduction for laptop loan/ WOG disk wipe/ WOG imaging requests 

• Addition or removal of hostnames from FFE group 

• Taking minutes of meeting for agency meeting 

• Other administrative tasks assigned by SDM/SDD 

• Good communication and excellent interpersonal skills, Proficient in Microsoft Office applications 

• ITIL Process Knowledge 

• Process handling 

• Incident and request handling 

• WOG Preferred knowledge. 

• Maintain IT asset inventory and software licensing records 

• Coordinate with third-party vendors for hardware/software procurement and support 

• Prepare documentation for systems and procedure

Education & Experience: 

• Diploma or Bachelor’s degree in Information Technology, Computer Science, or related field 

• 2+ years of experience in IT administration or support role 

Soft Skills: 

• Strong problem-solving and analytical skills 

• Excellent communication and interpersonal skills 

• Ability to prioritize and manage multiple tasks efficiently 

• Attention to detail and commitment to continuous improvement

Working location: Marsiling

Job Responsibilities:

• Create, maintain and organize physical and digital filing systems for contracts, order documents, invoices, and other records.

• Respond to telephone, WhatsApp and email enquiries professionally.

• Provide first-level customer and business support.

• Prepare and update documents, spreadsheets, reports and business correspondence using MS Word, Excel and email systems.

• Prepare, issue and process quotations and invoices.

• Support accounting-related documentation processing as required.

• Follow up on project work schedules, fabrication/installation timelines and updates with internal teams, suppliers and contractors.

• Assist with customer appointments.

Requirement

• Prefer admin experience in stone and marble industry (construction), renovation or related industry.

• Can commit 5.5 working days per week.

• Proficient in Microsoft Office and basic knowledge of dimension calculation.

• Strong communication and interpersonal skills with good attention to detail.

• Ability to multi‑task, organize workload, and support cross‑department coordination.

Benefit

• Performance Bonus

• AWS

• 14 Days Annual Leave
  

EA No : 26C3290

Reg No : R25141829（Lee Jetwin

Location: KK Hospital

Working Hours: Mon-Thurs 8am-6pm, Fri 8am-5:30pm

Job Purpose :

· Administer payroll and attendance, leave, roster related matters for audit trial and reporting purposes

· Prepare reports and slides for meetings as and when required by site management

· Log and attend to real-time escalation management prior to escalation to Assistant Unit Manager

· Collate and prepare information for monthly invoice and Sodexo reporting within contractual deadlines

· Manage personnel item issuance during onboarding & offboarding

· Assist with function/event only when required

Job Scope:

· Ensure timely & accurate roster assignment in relevant HR system ahead of operations

· Log and flagged out exceptions to stakeholders prior to payroll cutoff records prior to payroll cutoff

· Ensure timely invoicing (reduce unbilled revenue as much as possible)

· Log, attend and escalate service gaps and follow up till closure.

· Ensure levels of overdue debt are kept to a minimum and accurate reporting in provided within deadlines

· Ensure the need for Change controls is identified and the appropriate documents are completed accurately and on a timely basis

· Assist in function/event whenever required

· Tracking of savings initiatives and discrete work

· Provide administrative support for the operation of the department and assists Account Manager in a variety of administrative matters, including payroll and attendance/leave/roster matters (Ramco etc.)

· Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.

· Maintains confidential records.

· To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.

· To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files

· To effectively manage suppliers to ensure the highest quality is delivered and the best price negotiated.

Any other ad-hoc projects as assigned by the Account Manager

Job Overview

We are looking for a meticulous and proactive individual to handle office administration and basic IT logistics. This role involves coordinating with our China-based Finance team and ensuring smooth daily operations for a team of 30.

Key Responsibilities

1. Financial Administration

• Invoicing: Process and submit monthly invoices (low volume) to Finance; track payments to ensure timeliness.

• Petty Cash: Maintain and update accurate records using Excel.

• Employee Benefits: Purchase and distribute birthday vouchers monthly.

2. Office & Vendor Management

• Inventory: Monitor and replenish stationery, pantry supplies, and office equipment.

• Vendor Liaison: Coordinate services for air conditioning, water supply, and couriers.

• Mail & Logistics: Handle mailbox duties, scan mail, and run external errands (1–2 times/month).

• Shipping: Arrange courier/postage (e.g., FedEx, SF Express) as needed (low volume).

3. IT & Asset Management

• Asset Tracking: Manage the company asset register (laptops, etc.), including issuing gear to new hires and retrieving it from leavers.

• IT Prep: Reformat and set up laptops/computers for new or departing employees to ensure security and functionality.

4. Culture & Engagement

• Team Building: Plan and execute activities for 30 team members every 2–3 months.

Job Requirements

• Education: Minimum Diploma qualification.
  
• Language: Professional fluency in written and spoken Chinese (including Hanyu Pinyin) to communicate effectively with Finance colleagues in China.
  
• Technical Skills:
• Proficiency in Excel is required (must know functions like VLOOKUP).
• Ability to perform basic hardware reformatting/setup.
  
• Soft Skills:
• A "keen eye" for detail and high level of patience.
• Strong sense of initiative and a willingness to learn.
• Meticulous approach to paperwork and documentation.

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We regret to inform that only shortlisted applicants will be notified.
The Russell Collective Pte. Ltd.
Russell Yeo - R1768833
EA License No: 25C3101

Job Summary

You will support client interactions and internal teams by managing communications, scheduling, administrative tasks, and product assistance to ensure smooth operations and customer satisfaction.

Responsibilities

• Respond promptly to phone inquiries to provide accurate information and support client needs
• Prepare and issue invoices and quotations accurately to facilitate sales transactions
• Schedule appointments with clients to coordinate meetings and follow-ups
• Organize and maintain schedules for technical and sales teams to optimize workflow
• Perform general administrative tasks such as documentation and filing to ensure organized records
• Introduce products to clients and assist them in selecting and purchasing items to enhance customer experience
• Restock goods on shelves to maintain inventory availability and presentation
• Apply effective multitasking and prioritization skills to manage multiple duties in a fast-paced environment
• Maintain attention to detail and accuracy in all tasks, ensuring proper follow-up and completion
• Use communication and interpersonal skills to collaborate with team members and serve clients effectively
• Work independently and as part of a team to complete assigned responsibilities efficiently

Required competencies and certifications

• Proficient in MS Office applications (Word, Excel) to support documentation and communication tasks

Preferred competencies and qualifications

• Minimum O Levels or equivalent; candidates without formal credentials may be considered based on experience
• 1 to 2 years of relevant working experience preferred but not mandatory
• Willingness to work 5 to 5.5 days per week (First / Last two Saturdays of the month)