Total 1,892 admin job vacancies in Administrative / Clerical category in Singapore

Job Description

• Industry/ Organization Type: Landscape Design
• Position Title: Admin & Accounts Executive
• Working Location: Commonwealth (Walking distance from MRT)
• Working Hours: 5.5 days (Mon - Fri, 9am - 6pm; Sat (WFH), 9am - 1pm)
• Salary Package: Basic salary up to $2,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle basic accounting tasks with MS Excel, Word, and the Odoo ERP accounting system.
• Handle general administrative tasks like managing accounts receivable/payable, invoicing, filing, issuing purchase orders and quotations, tracking project payment claims, preparing GST, managing petty cash, and maintaining records and communications.
• Organize resources effectively using online tools like Google and Facebook.
• Manage product inventory and stocks.
• Arrange shipments.
• Support additional administrative tasks as needed.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent.
• At least 1-2 years of experience in administrative and accounting role
• Efficient in Microsoft Office and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #73428 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Reception

• Ensuring the reception desk is maintained to the highest possible standard.

• Providing front desk/reception support – being the face of the company to employees and visitors engaging them and supporting with their needs in a friendly and professional manner.

• Ensure the reception desk and phones are always manned during office hours.

• Coordinating deliveries for both incoming and outgoing courier and mails. Attend to users’ queries (e.g. new user set-up etc.) and provide the necessary assistance.

• Provide assistance to book meeting rooms and resolve any meeting room scheduling conflicts that arises.

• Maintaining and updating phone directories and cross check contact details (correct cost center) with KL Hub.

• Well versed with general enquiries eg. how to contact the hosts, office facilities enquiries, business enquiries etc

• Products enquiry – search for products from intranet/ BU admins and forward to relevant personnel.

Workplace Administration

• Provide a first line of contact for FM department to both internal and external people.

• Maintaining visitor sign-in process including issuing access card to employees, vendors, contractors, etc.

• Managing the door access control system – issuing, canceling and monitoring the access record and reporting any issues and/or abnormalities.

• Maintain the office supplies for the department and initiate replenishment when necessary.

• Processing all invoices / SOA to Global Finance and raising all PRs for the assigned services

• Assist the FM Manager to review and make suggestion(s)/recommendation(s) contract, price and supplier by exploring options to get the best value, quality and service.

• Support the EHS as a certified first aider and fire warden of the department.

• Provide general administrative support and assistance to the FM team and staff.

• Any other tasks and/or ad-hoc projects/assignments as assigned by FM Manager.

• Assist in the registration of iLobby – to assist employees and visitors.

• Support other BUs to raise PR eg. Stationery order, name cards etc.

• E-file documents / information in SharePoint.

• New hire photo id stickers - liaise with printer for artwork and collection.

• Setup and re-instate of meeting room, including testing of camera, audio and display of the TV in the meeting room.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Job Summary

You will manage sourcing and purchasing of tools, equipment, and materials for steel fabrication and installation, coordinate with suppliers and contractors, handle documentation and payments, and support workpass and permit applications for jobsite operations.

Responsibilities

• Source and purchase tools, equipment, spare parts, and raw materials for steel fabrication and installation
• Identify and engage contractors for various services
• Obtain and follow up on quotations from local and overseas suppliers
• Prepare and issue purchase orders and monitor their progress
• Prepare quotations for tender submissions and follow up with tenderers
• Prepare and issue delivery orders; ensure goods are received and signed by recipients
• Issue invoices, monitor payment due dates, and verify payment readiness
• Track shipments and coordinate delivery to job sites
• Maintain organized filing and update all procurement and delivery documents
• Apply for Workpass approvals required for jobsite entry
• Apply for and issue Work Permits for foreign workers
• Assist with workers’ dormitory arrangements
• Manage work tasks effectively under pressure and stress
• Perform other ad hoc duties as assigned

Preferred competencies and qualifications

• Minimum 2 years of relevant experience
• Knowledge of material sourcing processes
• Proficient in Microsoft Office and Excel for procurement tasks
• Negotiation skills to secure favorable terms with suppliers
• Attention to detail and meticulous work habits
• Chinese and English proficient

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Role Summary

We are looking for a versatile and proactive professional to be the backbone of our Singapore office. You will manage vendor relationships, corporate hospitality, and office culture details, anticipating needs and solving problems independently to ensure a seamless work environment.

Responsibilities

• Act as the primary liaison with building management and external service providers to maintain office facilities efficiently
• Source, evaluate, and negotiate vendor contracts to optimize costs and service quality
• Oversee procurement and inventory management of office stationery, pantry items, and general supplies
• Coordinate business travel arrangements including flights, hotels, and local transport for executives and visiting colleagues
• Facilitate corporate hosting by managing dining reservations, event space bookings, and guest itineraries
• Plan and execute internal events such as team-building activities, festive celebrations (e.g., Chinese New Year, Christmas), and the annual company dinner
• Develop initiatives to enhance workplace culture and boost employee morale aligned with company values
• Manage government correspondence and ensure timely renewal of office licenses and insurances for regulatory compliance
• Handle petty cash, verify administrative invoices, and support Finance with monthly expense reporting
• Serve as the primary contact for all office-related requests and emergency facility issues, providing prompt problem resolution

Required competencies and certifications

• Minimum 3-5 years of experience in office management or corporate administration within Singapore
• Proficient in English and Mandarin to effectively liaise with local vendors and Mandarin-speaking stakeholders
• Knowledgeable of Singapore’s Workplace Safety and Health (WSH) guidelines and local business practices
• Strong communication and negotiation skills with attention to detail
• Demonstrates a proactive, can-do attitude with the ability to multitask and prioritize in a fast-paced environment

Admin Executive (Operations)

Company Overview

AETOS Holdings Pte Ltd, part of the Surbana Jurong Group, delivers integrated safety and security solutions to government agencies and commercial clients. With over 50 years of experience rooted in Singapore’s Auxiliary Police Forces, AETOS protects critical assets across maritime, aviation, and infrastructure domains.

Job Summary

We are seeking a proactive and detail-oriented Executive, Operations & Administration to support operational excellence within a dynamic security environment. This role goes beyond administrative coordination to include process optimisation, stakeholder management, and operational readiness, making it ideal for individuals with experience or interest in security operations.

Key Responsibilities

• Operational Coordination & Stakeholder Management
  Act as a key liaison between Operations, internal departments, and external stakeholders to ensure seamless execution of daily activities and projects
• Inventory & Asset Management
  Oversee the lifecycle of operational equipment and assets, including tracking, replenishment, and disposal, ensuring operational readiness and compliance
• Procurement & Logistics Oversight
  Manage purchase requests, monitor delivery timelines, and coordinate issuance of logistics and operational supplies to support frontline operations
• Training & Capability Development
  Coordinate training registrations, scheduling, and logistics, supporting workforce readiness including PRD-related training where applicable
• Reporting & Compliance
  Consolidate and submit operational reports to Finance and HR, ensuring accuracy, timeliness, and compliance with organisational and regulatory standards
• Records & Audit Management
  Maintain comprehensive and accurate records across inventory, procurement, training, personnel, and clearances to support audit and inspection requirements
• Claims & Time Management Administration
  Review and process transport claims and time sheets to ensure accurate reimbursement and attendance tracking
• Continuous Improvement
  Identify opportunities to streamline processes, improve operational efficiency, and enhance administrative workflows
• Ad-hoc Support
  Support operational initiatives and projects as assigned, contributing to overall team effectiveness

Requirements

• Diploma or Degree in Business Administration or a related discipline
• Minimum 3 years of relevant experience in operations, administration, or coordination roles
• Exposure to or understanding of the private security industry; experience in PRD or uniformed services will be an advantage
• Familiarity with ISO standards and SAP systems is preferred
• Strong organisational and multitasking abilities, with attention to detail
• Proficient in Microsoft Office, especially Excel for reporting and tracking
• Effective communication and stakeholder management skills
• Able to work independently in a fast-paced, operations-driven environment
• Positive attitude with a willingness to learn and adapt

Why Join Us

• Be part of mission-critical operations supporting national infrastructure and safety
• Gain exposure to security operations
• Work alongside experienced professionals in a structured and disciplined setting
• Opportunities to grow within a leading integrated security solutions provider

Job Description

• Industry/ Organization Type: Education (Dance Academy)
• Position Title: Admin Assistant/Admin Officer
• Working Location: East Coast/Toa Payoh
• Working Hours: 5 days (9.00 am-6.00 pm/2.00 pm-9.30 pm)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide customer service, including answering questions.
• Handle admin tasks like course sign-ups, tracking attendance, and maintaining student records.
• Take care of accounting tasks such as billing, daily sales tracking, and issuing refunds.
• Organize documents and maintain files in order.
• Manage daily office needs and track inventory to ensure supplies are always available.
• Help organize and run company events.
• Carry out other ad-hoc tasks.

APPLY NOW!!!

• Minimum GCE O level/NITEC
• Minimum 1 year of experience in admin role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #66285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Summary

Assist in recruitment and administrative tasks by identifying and screening candidates, coordinating interviews, maintaining databases, and supporting daily office operations to ensure smooth HR and administrative functions.

Responsibilities

• Identify suitable candidates using job boards, LinkedIn, and other platforms to support recruitment efforts
• Screen resumes to shortlist candidates based on qualifications and experience
• Conduct initial phone interviews to assess candidates’ skills and suitability
• Update and maintain accurate recruitment databases to track candidate progress
• Organize candidate profiles for easy access and reference
• Schedule and coordinate interviews between candidates and hiring managers
• Perform general administrative duties including managing calendars, scheduling meetings, and coordinating appointments
• Prepare presentations and reports to support HR and administrative activities
• Take meeting minutes to document discussions and action items
• Handle daily office operations, document management, and correspondence to ensure smooth workflow
• Organize and maintain files, records, and internal databases for efficient information retrieval
• Assist with basic bookkeeping tasks such as data entry and invoice processing
• Maintain and update customer databases to support lead generation efforts
• Support events and activities organized by the HR & Admin department

Required competencies and certifications

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) to prepare documents and presentations effectively

Preferred competencies and qualifications

• Strong negotiation skills to follow through with candidates during recruitment
• Excellent verbal and written communication skills to interact professionally with candidates and team members
• Familiarity with LinkedIn or other job boards to enhance candidate sourcing
• Self-motivated, goal-oriented, and able to work collaboratively as a team player

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

7. 5 Days Work Week

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

• This position plays a crucial role in managing the admissions process, ensuring accuracy and efficiency in handling both student and parent records, and providing exceptional customer service to prospective students and their families.

• Maintains documentation, practices and procedures to ensure the school abides by all relevant legal and regulatory rules applicable to it (including CPE rules and regulations);
• Ensure that all administrative, legal, data - input tasks related to admissions are thoroughly completed

Document, Student Contract and Record Management

• Ensure completeness and accuracy of admission documents for both students and adults.
• Monitor the Admission records to ensure data integrity and confidentiality.

Collaboration with Stakeholders

• Work closely with various stakeholders, including Admission, Academic, Customer Engagement, Compliance, IT, and other relevant stakeholders to maintain the integrity of the Student and Parent Records

Reporting

• Implement a quality assurance framework for admissions processes management.
• Conduct regular internal audits and report findings, recommending corrective actions.
• Maintain data accuracy for regular reporting

Adherence to Policies and Regulations

• Stay informed about changes in admissions policies, regulations, and industry best practices.
• Ensure compliance with all relevant laws and regulations governing admissions processes.
• Propose review of policies and procedures to align with the best practice and smooth workflow

Student Pass and MOE Applications:

• Set up and manage processes for Student Pass and MOE Waiver applications. Monitor and ensure all Student Pass information is up-to-date. Liaise with families, follow up on necessary details, and ensure timely processing. Administer all communication and requirements for Student Pass and MOE Waiver

Regulatory Compliance Reporting:

• Generate reports and provide documentation for audits and regulatory inspections, ensuring transparency and accountability.

Customer Relationships Management -System Administration

• Support Report Creation
• Serve as the key liaison and responsible for Change Requests
• Responsible for efficient usage and training for stakeholders

Continuous Improvement

• Continuously evaluate and improve processes to enhance efficiency.
• Implement best practices in admissions and record management.

Requirements

• Minimum Diploma or Degree in any discipline
• Preferably with 2-3 years of relevant experiences

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west5@recruitexpress.com.sg
EA License No: 99C4599

Company Overview

Metta Welfare Association, founded in 1992, provides accessible medical care, disability support, special education, and community services to enhance the well-being of vulnerable groups in Singapore.

Job Summary

You will support HR and administrative functions at Metta Home & Day Activity Centre, managing staff records, onboarding, insurance claims, and assisting with centre activities to ensure smooth operations and compliance.

Responsibilities

• Maintain accurate staff leave records, including overseas-in-lieu (OIL) and medical certificates (MCs), to support HR administrative processes for the Home and Day Activity Centre
• Assist staff with the HRIQ system and respond to medical-related enquiries to facilitate smooth staff management
• Manage onboarding and offboarding processes by coordinating new hire checklists, issuing access cards, and completing staff clearance procedures
• Maintain and organize staff personal files and coordinate medical check-ups and insurance claims for foreign staff to ensure compliance and timely processing
• Support insurance claims processing and perform basic accounting tasks such as managing petty cash and fee collection to maintain financial accuracy
• Procure and distribute staff items including uniforms and shoes, and organize staff welfare activities to promote employee well-being
• Relay important information to operational staff without corporate email access, including nursing, drivers, and kitchen staff, to ensure effective communication
• Provide basic translation support to facilitate communication between staff and clients when required
• Assist in planning and executing centre activities, corporate social responsibility initiatives, fundraising events, and donation handling to support community engagement
• Maintain proper documentation and ensure compliance with ISO, Ministry of Social and Family Development (MSF), and National Council of Social Service (NCSS) requirements
• Provide reception coverage and perform other ad-hoc administrative duties to support daily centre operations

Preferred competencies and qualifications

• Minimum 1–2 years of relevant administrative experience
• Basic accounting knowledge
• Minimum ‘N’/’O’ Levels or equivalent
• Proficient in Microsoft Office applications
• Ability to work independently and collaboratively within a team
• Strong communication and interpersonal skills to engage effectively with diverse stakeholders
• Meticulous, responsible, and eager to learn

Admin Executive (Operations)

Company Overview

AETOS Holdings Pte Ltd, part of the Surbana Jurong Group, delivers integrated safety and security solutions to government agencies and commercial clients. With over 50 years of experience rooted in Singapore’s Auxiliary Police Forces, AETOS protects critical assets across maritime, aviation, and infrastructure domains.

Job Summary

We are seeking a proactive and detail-oriented Executive, Operations & Administration to support operational excellence within a dynamic security environment. This role goes beyond administrative coordination to include process optimisation, stakeholder management, and operational readiness, making it ideal for individuals with experience or interest in security operations.

Key Responsibilities

• Operational Coordination & Stakeholder Management
  Act as a key liaison between Operations, internal departments, and external stakeholders to ensure seamless execution of daily activities and projects
• Inventory & Asset Management
  Oversee the lifecycle of operational equipment and assets, including tracking, replenishment, and disposal, ensuring operational readiness and compliance
• Procurement & Logistics Oversight
  Manage purchase requests, monitor delivery timelines, and coordinate issuance of logistics and operational supplies to support frontline operations
• Training & Capability Development
  Coordinate training registrations, scheduling, and logistics, supporting workforce readiness including PRD-related training where applicable
• Reporting & Compliance
  Consolidate and submit operational reports to Finance and HR, ensuring accuracy, timeliness, and compliance with organisational and regulatory standards
• Records & Audit Management
  Maintain comprehensive and accurate records across inventory, procurement, training, personnel, and clearances to support audit and inspection requirements
• Claims & Time Management Administration
  Review and process transport claims and time sheets to ensure accurate reimbursement and attendance tracking
• Continuous Improvement
  Identify opportunities to streamline processes, improve operational efficiency, and enhance administrative workflows
• Ad-hoc Support
  Support operational initiatives and projects as assigned, contributing to overall team effectiveness

Requirements

• Diploma or Degree in Business Administration or a related discipline
• Minimum 3 years of relevant experience in operations, administration, or coordination roles
• Exposure to or understanding of the private security industry; experience in PRD or uniformed services will be an advantage
• Familiarity with ISO standards and SAP systems is preferred
• Strong organisational and multitasking abilities, with attention to detail
• Proficient in Microsoft Office, especially Excel for reporting and tracking
• Effective communication and stakeholder management skills
• Able to work independently in a fast-paced, operations-driven environment
• Positive attitude with a willingness to learn and adapt

Why Join Us

• Be part of mission-critical operations supporting national infrastructure and safety
• Gain exposure to security operations
• Work alongside experienced professionals in a structured and disciplined setting
• Opportunities to grow within a leading integrated security solutions provider

• Base up to $2,800 + AWS + PB + Annual increment
• Shift work
• OT pay when Overtime need arises
• Annual Leave of 14 days with 1 day additional per year of anniversary up to 18days

Responsibilities

• Process and verify shipping and operational documents to ensure accuracy and completeness
• Review customer shipping requirements and coordinate appropriate fulfilment methods
• Create and manage sales orders, billing, and related transactions in ERP systems
• Maintain accurate records in ERP and Excel, ensuring timely updates for operational visibility
• Match packing documents with shipment management systems and ensure consistency
• Perform inventory-related transactions including purchase requests, receipts, and stock transfers
• Support cycle counts and ensure accurate validation and system updates
• Communicate with customers and internal teams to fulfil orders and resolve issues

Requirements

• Diploma in any discipline
• Proficient in Microsoft Office (Excel, Word, Outlook)
• At least 1 year of experience in warehouse or logistics operations
• Able to work in a fast-paced environment with strong attention to detail

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

Job Description

• Industry/ Organization Type: Facility Management/ Services
• Position Title: Accounts cum Admin Executive
• Working Location: North - Sungei Kadut (Transport provided from Kranji MRT to the company)
• Working Hours: 5 days (Mon to Friday: 8.30am – 6pm)
• Salary Package: Up to $3200 + Bonus
• Duration: Permanent Role

Key Responsibilities

• Perform month-end closing activities
• Assist in maintaining precise financial records and statements
• Record and process all business transactions in the accounting system using double-entry principles.
• Handle records related to sales, purchases, receivables, payables, and cash transactions
• Record activities concerning inventory, accruals, prepayments, capital structures, and finance costs
• Calculate customer and/or supplier account balances and reconcile them with total figures
• Assist in compiling documentation used in banking processes
• Check invoices and prepare documents for their payment
• Ensure accurate data entry into the accounting system
• Utilize relevant systems and tools for data analysis and retrieve accounting system reports for management use
• Perform administrative-related tasks as needed
• Participate in ad-hoc finance-related projects and systems testing

APPLY NOW!!!

• Min. ITE in Accounting
• Min.1 year of working experience in the related field

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #76167 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131