Total 551 Senior Executive administration assistant job vacancies

Job Description

• Industry/ Organization Type: Medical and dental practice activities
• Position Title: Dental Assistant / Senior Dental Assistant
• Working Location: Orchard Road
• Working Hours: 5.5 Days, Monday to Friday 9:30am - 6:30pm, Saturday 9:30am - 2:30pm & Sunday 9:30am – 1pm (Follow roster)
• Salary Package: Basic $1600 - $3500 + AWS + Performance Bonus + Dental Benefits + Healthcare Insurance
• Duration: Permanent Role

Key Responsibilities

• Share patient care information and instructions given by the Dentist (e.g., post-treatment instructions, oral hygiene guidance)
• Assist the Dentist during procedures by passing the correct instruments and supporting patient care
• Prepare and set up the treatment area before the patient arrives, ensuring instrument trays, materials, and equipment are ready
• Assist with taking and processing dental diagnostic X-rays
• Support lab-related tasks such as case tracking, casting, impressions, and retainer fabrication
• Check, pack, and sterilize instruments and instrument sets
• Clean and maintain dental chairs, equipment, work surfaces, and instruments according to infection control standards
• Ensure clinic rooms have enough sterile instruments and instrument sets for daily use
• Assist in receiving and managing patient feedback
• Report any incidents such as equipment malfunction, defects, or missing instruments promptly
• Support stocktaking and inform the in-charge when inventory is running low; store instruments and supplies properly using the first-in, first-out (FIFO) method
• Other ad hoc tasks assigned by Manager / PIC

APPLY NOW!!!

• Min. N level / O level
• Min. 1 year experience as dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health & safety regulations
• Good computer skills
• Proficiency in Chinese is advantageous to communicate with Chinese speaking clients.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81684 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Executive, Administration

Role Overview

The Administrative Executive (Childcare Centre) supports the smooth day-to-day operations of the centre by overseeing administrative, enrolment, and customer service functions. This role ensures accurate record-keeping, regulatory compliance, and effective coordination with parents, staff, and external stakeholders.

Key Responsibilities

1. Centre Administration & Operations

• Manage daily administrative functions to ensure smooth centre operations

• Maintain proper filing systems (digital and physical) for children and staff records

• Handle procurement of centre supplies and inventory tracking

• Support centre logistics, scheduling, and coordination of activities

1. Centre Administration & Operations

• Manage end-to-end enrolment processes (enquiries, registration, withdrawals)

• Serve as the first point of contact for parents and visitors

• Provide timely and professional responses to enquiries via phone, email, and walk-ins

• Maintain strong parent engagement and satisfaction

1. Compliance & Regulatory Matters

• Ensure proper documentation in line with ECDA requirements and centre policies

• Maintain accurate records for licensing, audits, and inspections

• Support subsidy applications and ensure timely submission of required documents

• Monitor attendance and child-related documentation

1. Finance & Billing Support

• Assist with fee collection, invoicing, and subsidy tracking

• Reconcile payments and maintain proper financial records

• Liaise with HQ finance team on billing and reporting matters

1. HR & Support Staff

• Maintain staff records (leave, attendance, certifications, training)

• Support onboarding and documentation for new hires

• Coordinate staff schedules and administrative needs

1. Reporting & Systems Management

• Update centre data in relevant systems (e.g. ECDA portals, internal HRMS)

• Prepare monthly reports (enrolment, attendance, finance, etc.)

• Ensure data accuracy and timely submission to HQ / authorities 

Requirements

• Diploma in Business Administration, Early Childhood, or related field

• 1–3 years of administrative experience (childcare/preschool setting preferred)

• Familiarity with ECDA requirements and subsidy processes is an advantage

• Proficient in Microsoft Office and administrative systems

• Strong organisational and multitasking skills

• Good interpersonal and communication skills
  

Working Hours

Official working hours are aligned with centre operations. Flexibility may be required based on operational needs.

About Us
TOPO Design Studio is a well-established, boutique design practice specializing in luxury resort and hotel projects worldwide. As a small, dedicated team, we are committed to positive, high-quality outcomes and a vibrant working environment.

The Role
We are looking for an enthusiastic, proactive, and detail-oriented Bookkeeping and Administration Executive to provide comprehensive operational and financial support to our Landscape and Architectural team.

Key Responsibilities

1. Financial Management & Accounts Receivable: Lead all bookkeeping functions (Xero) including payroll, invoicing, and expense tracking. A primary focus is Accounts Receivable management—building and maintaining professional relationships with global clients to ensure timely payments and resolve billing queries.
2. HR & Compliance: Manage HR administration, including recruitment coordination, employment contracts, and leave management. Maintain accurate employee records and handle statutory requirements.
3. Project Support: Assist the team in writing project fee proposals and managing contract variations. Ensure project billing schedules are tracked accurately against budgets.
4. Operations & Executive Support: Manage office logistics, procurement, and maintenance schedules (AC, cleaning, equipment). Handle document organization, travel planning, and filing for the senior team.
5. Marketing Coordination: Assist in maintaining the firm’s digital presence by updating the company portfolio, website, and social media pages.

Requirements

• Good bookkeeping knowledge and experience (proficiency in Xero is highly preferred).
• Experience in managing Singapore work pass applications (WP, SP, EP) and navigating relevant HR portals and government platforms.
• Good Microsoft Office skills (specifically Excel, Word, and Outlook).
• Strong verbal and written English skills, with the ability to build rapport with international clients.
• Highly organized with a positive attitude; able to work independently and manage multiple deadlines in a fast-paced environment.
• Understanding of social media platforms for marketing purposes is a plus.

Benefits

• A comfortable, positive, and vibrant workplace in the heart of a creative studio.
• Direct involvement with exciting, high-profile luxury projects worldwide.
• Long-term career opportunities within a growing international practice.
• Excellent salary and performance-based bonus package, commensurable with your experience and abilities.
• Full-time / Part-time position based in Singapore

Please submit your CV with a brief introductory email about yourself and your relevant experience to topo@topo.design.

Salary: up to $3000
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:
• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Learning & Development (L&D)

Training Programme Management:

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• Create and maintain course runs, update programme information, and manage comprehensive participant databases
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards

Financial and Vendor Management:

• Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation

Data Management and System Administration:

• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance

Reporting and Compliance:

• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
• Maintain audit trail documentation and ensure compliance with organisational policies

Leave & Benefits Administration

Leave Management:

• Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions

Benefits and Insurance Administration:

• Handle insurance administration including staff queries, claims submission processing, and approval tracking
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records

Regulatory Compliance:

• Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation

General Administrative Support

• Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
• Perform data entry and ensure high data accuracy across all HR processes.
• Assist in preparing PowerPoint slides, reports, and process documentation.
• Provide general team administrative support as required.

Requirements

• Min Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599

Salary: up to $3200

Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Description:
Support onboarding and off boarding process of clinicians and department staff, including access applications.

Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.

Manage and plan rosters of clinicians, with uploading into system.

Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

Collation of data required by the department for purposes of cost management and improvement.

Procurement of common items used by the department, maintaining a master inventory list.

Manage mailbox for the department, including dispatch to respective clinics.

Manage the Director’s/ Clinical leads’ calendars as required.

Perform any other duties assigned by supervisor.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

about the company

A renowned global private equity firm is seeking an Executive Assistant to support its Investment Team. This newly created role provides an excellent opportunity to play a key role in the success of a prestigious organisation within a fast paced and dynamic environment. 

about the job

In this role, you will play a vital role in supporting a team of 4 to 5 C-suite stakeholders with calendar management, meeting coordination, travel arrangements and expense processing. This includes overseeing daily administrative operations, handling correspondences, preparation of meeting materials such as memos, reports, proofreading of documents and assisting the office manager on various administrative tasks if necessary. 

skills and experience required

The ideal candidate should come with a Bachelor’s Degree, and have at least 10 years of relevant working experience supporting stakeholders with similar capacity. Candidates with prior working experience in private equity or investment sectors will be highly regarded. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in MS Word, Excel, Powerpoint, Outlook and Concur is required. 

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R2095759

Assistant Executive (Civil Cluster Registry) x2

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.

• Prepare agendas, take minutes, and follow up on action items for leadership meetings.

• Draft correspondence, reports, memos, and presentations.

• Coordinate travel arrangements and itineraries.

• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.

• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.

• Help manage academic records, including attendance, student reports, and faculty documentation.

• Liaise with academic departments to support communication and follow-up on academic matters.

• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.

• Maintain organized digital and physical filing systems.

• Support onboarding processes for new faculty/staff.

• Assist in the preparation and proofreading of school publications and communications.

• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).

• 3–5 years of experience as an Executive Assistant or in academic administration.

• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.

• Ability to multitask, work independently, and adapt in a fast-paced environment.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities

1.     Perform day-to-day operations of AR functions.

2.     To process/verify all orders for invoicing.

3.     Sending monthly statement of account & perform monthly reconciliation of customer statements of accounts.

4.     Ensure completeness of supporting documents for receipts and receipts are processed timely.

5.     Monitor the aging of receivables and work closely with Business Development & Customer Services Team to follow-up on collections.

6.     To ensure proper documentation & all filing is done in a timely and accurate manner.

7.     To deal with daily/weekly transactions for the petty cash and ensure that reconciliations are completed on a weekly basis & eensure the safeguarding of petty cash.

8.     To receive and process/verify monthly staff claims.

9.     Bank Reconciliation

10. Prepares and monitor cash flow forecast.

11. Assist in the monthly and quarterly accounts closing & reporting.

12. Prepares quarterly GST schedules and responsible for quarterly GST submission.

13. Assist in the preparation of audit schedules & with the annual audit.

14. Perform any other ad-hoc accounting & administrative duties as required.

Requirements:

• ITE or Diploma in Accounting and above.

• Minimum 1-year relevant experience

• Ability to work as a team

• Analytical thinker and problem solver

• Competent in Microsoft Office, especially Excel spreadsheet

• Positive attitude and willing to learn

Job Purpose:

Hands-on experience with knowledge of full spectrum of accounts

Efficiently undertake a range of duties related to the accounting/bookkeeping/treasury function of the business.

Key responsibilities:

1)    Perform full spectrum of Accounts Payable and fixed asset function for several legal entities including invoice posting

2)    Ensure all disbursements for vendor invoice and staff claims are processed timely and accurately and comply to policies and regulations

3)    Work closely with other functions to proactively manage and resolve payment and invoice issues effectively and efficiently

4)    Prepare month-end reconciliations and journals

5)    May be in-charge of China Entity Reporting

6)    Assist Snr Accounts Executive in month end closing

7)    Assist in-country compliance with government regulations including external audits and tax returns

8)    Any other ad-hoc tasks from management

Additional responsibilities:

a)    Any reasonable task assigned by management and deemed to be within the individual’s capabilities to ensure smooth running of the business.

b)    As this is an evolving business, ongoing change is an integral part of the position. Management will liaise with the individual on any fundamental change to work practices. The individual is required to embrace and adopt any change to working practices.

Key Knowledge:

a)    Accountancy in Diploma/Degree or equivalent certificate

b)    At least 2 years of general accounting experience is advantageous

c)     Candidates are required to read and write Chinese as candidate will be in charge of reporting for China Entity

d)    Has prior working experience with China accounts will be preferred.

e)    Knowledge of VAT/GST and withholding tax is advantageous

f)     SAP Business one experience will be advantage.

g)    Knowledge of Microsoft Office. Computer literate with the ability to learn new software applications.

h)    Positive working attitude with a high level of initiative

i)     Good interpersonal and communication skill

j)     Meticulous, able to work independently as well as in a team

k)    Work requires willingness to work a flexible schedule.

Good Bonus - AWS + up to 6 month Variable Bonus / Permanent Role

FinancialMonitoring & Analysis:

· Takefull ownership of the financial health of assigned projects, rigorouslymonitoring actuals vs. budget/forecast.

· Preparehigh-quality monthly Project Status Reports (PSR), analyzing variances,identifying trends, and highlighting financial risks and opportunities toproject leadership and senior management.

· Conductdeep-dive analyses into project cost structures to ensure accuracy and identifyareas for cost optimization.

Tendering& Commercial Support:

· Partneractively with Proposal Managers during the pre-contract phase.

· Criticallyreview tender costings, validate assumptions, and assess the financialimplications of commercial terms and contract conditions before offersubmission.

Requirements:

Qualifications& Experience:

· Degreein Accountancy, Finance, Business Administration, or a related commercialdiscipline.

· ForProject Controller: Minimum3–5 years of relevant experience in project accounting or commercial finance.

· ForSenior Project Controller: Minimum6+ years of progressive experience, preferably within engineering,construction, manufacturing, or similar project-based industries.

· Priorhands-on experience with Microsoft Business Central (Navision) systemis highly preferred.

 •       Our benefitsand compensation for permanent position are as follows:

•       Salary forexperience candidates will be considered based on the years of experience andour internal salary structure

•       1 month AWS

•       Variable Bonusranging from 1 to 6 months depending on individual and company performance

•       Working hours:8.00 am to 5.00 pm / 8.30 to 5.30 pm / 9.00 am to 6.00 pm / 9.30 am to 6.30pm /10.00am to 7.00pm

•       Working days:Monday to Friday (1 day work from home per week)

•       Annual Leave:14 days up to 17 days for non-executive (Assistant Engineer and below)

•       18 days up to21 days for executive (Engineer and above)

•       Medicalbenefits of $500 per financial year (Benefit is extended to spouse and children(below 21 years old) of married employees)

•       Insurancecoverage: Hospital & Surgical (Benefit is extended to spouse and children(below 25 years old) of married male employees and child (below 25 years old)of married female employees)

•       Term Life

•       PersonalAccident

•       MaternityInsurance for female employee and spouse of male employee on the birth of their1st 2 children claimable up to delivery bill of $6,000.00 whichever is lower.

•       Flex Dollarsof $500 per financial year

•       Free annualyear-end Health Check-Up

•       MonthlyBirthday Party Celebration

•       Monthly SportsActivities

•       New Born Gift

•       CSRInitiatives

•       DepartmentBonding Activities

•       Biennial teambuilding and staff appreciation dinner

•       Gym Corner foremployees to exercise

•       Good Pay +Good allowance + Good Bonus

•       Interestedcandidates please send an updated Resume / CV in Ms Word format tolilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

•       Consultantin-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )married male employees and child (below 25 years old) of married female employees)

Term Life

Personal Accident

Maternity Insurance for female employee and spouse of male employee on the birth of their 1st 2 children claimable up to delivery bill of $6,000.00 whichever is lower.

Flex Dollars of $500 per financial year

Free annual year-end Health Check-Up

Monthly Birthday Party Celebration

Monthly Sports Activities

New Born Gift

CSR Initiatives

Department Bonding Activities

Biennial team building and staff appreciation dinner

Gym Corner for employees to exercise

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Good Bonus - AWS + up to 6 month Variable Bonus / Permanent Role

• Entry level / Junior / Senior / No experience welcome apply

• Full training provided

Job Summary:

We are seeking a highly motivated, detail-oriented individual to join our team as junior commercial staff member. A major responsibility of this position will be to support purchasing and sales operations by managing orders, maintaining contact with suppliers and customers, and ensuring timely delivery of goods. You will be a key player in maintaining accurate records and contributing to process improvement.

Job Responsibilities:

Purchasing:

Assist in preparing, reviewing, and processing purchase orders based on requisitions.

Monitor the status of purchase orders, follow up with suppliers on delivery schedules, and update relevant stakeholders.

Assist in receiving deliveries and reconciling purchase orders with delivery receipts.

Assist in verifying and reconciling supplier invoices against purchase orders and delivery receipts.

Assist in maintaining an up-to-date supplier database.

Commercial:

Receive and review customer orders, ensuring accuracy and completeness.

Monitor the status of customer orders, follow up with suppliers on delivery schedules, and update relevant stakeholders.

Assist in ensuring on-time delivery of customer orders and reconciling customer delivery notes and tax invoices.

Assist in maintaining an up-to-date customer database.

Job Requirements:

Diploma in Business / Procurement / Electrical Engineering or equivalent with 2-3 years of experience

Our benefits and compensation for permanent position are as follows:

Salary for experience candidates will be considered based on the years of experience and our internal salary structure

1 month AWS

Variable Bonus ranging from 1 to 6 months depending on individual and company performance

Working hours: 8.00 am to 5.00 pm / 8.30 to 5.30 pm / 9.00 am to 6.00 pm / 9.30 am to 6.30pm / 10.00am to 7.00pm

Working days: Monday to Friday (1 day work from home per week)

Annual Leave: 14 days up to 17 days for non-executive (Assistant Engineer and below)

18 days up to 21 days for executive (Engineer and above)

Medical benefits of $500 per financial year (Benefit is extended to spouse and children (below 21 years old) of married employees)

Insurance coverage: Hospital & Surgical (Benefit is extended to spouse and children (below 25 years old) of married male employees and child (below 25 years old) of married female employees)

Term Life

Personal Accident

Maternity Insurance for female employee and spouse of male employee on the birth of their 1st 2 children claimable up to delivery bill of $6,000.00 whichever is lower.

Flex Dollars of $500 per financial year

Free annual year-end Health Check-Up

Monthly Birthday Party Celebration

Monthly Sports Activities

New Born Gift

CSR Initiatives

Department Bonding Activities

Biennial team building and staff appreciation dinner

Gym Corner for employees to exercise

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Assistant Executive (Multimedia & Litigation Support Unit) x1

We are seeking a Senior Human Resource Executive Assistant to be outsourced to organizations across Singapore!

Job description:
• Provide HR administrative support for assigned portfolio, covering employee life cycle events such as probation confirmation, employee transfers, conversion of working hours and employment terms, contract renewals, and post-retirement re-employment
• Process post-basic incentive payments, salary adjustments upon attainment of higher qualifications, and staff referral incentive payouts
• Ensure all HR services are delivered in compliance with HR policies, established processes, and service level agreements (SLA)
• Update work trackers accurately and timely to support monthly SLA reporting and productivity analysis
• Contribute to the Contract Management team’s knowledge repository, including documentation review and updates
• Identify requirements for new or revised process documentation in line with operational needs
• Participate in cross-training initiatives to ensure consistent and high-quality service delivery across the team
• Provide on-site support and maintain strong service experience for stakeholders
• Support management in process review, development, and implementation, including preparation of ad-hoc reports and data analysis
• Perform any other duties assigned by management to support growth and skill development

Job Requirements:
• Diploma in Human Resource or Business-related discipline
• At least 1 year of relevant Human Resource work experience
• Proficient in SAP SuccessFactors and MS Office applications, especially MSExcel

Please send your resume to rehealth@recruitexpress.com.sg.
We regret to inform you that only shortlisted candidates will be contacted.

Ashley Loo | R2095115 | Recruitment Consultant

EA License Number: 99C4599

Recruit Express Pte Ltd | Company Reg. No. 199601303W