Total 1,358 Senior Executive admin assistant job vacancies

Account cum Admin Executive
Location: Changi
Working hrs: Mon-Fri 8AM -5PM
Salary: $3,000 – $3,500

Job Responsibilities
• Handle full set of accounts and maintain accurate financial records
• Review and process invoices, payments, and supporting documents
• Monitor expenses and handle staff claims
• Perform month-end closing, including journal entries and bank reconciliation
• Reconcile accounts payable and resolve discrepancies
• Liaise with vendors and respond to enquiries
• Prepare monthly financial reports
• Support GST filing and compliance
• Perform ad-hoc accounting and administrative duties

Job Description:
Looking for an Admin Executive to support stewardship operations, data integrity, and donor reporting.

This role includes record validation in CRM, reconciliation between multiple reports and systems, award administration support, and preparation of donor impact reporting. You will coordinate with internal stakeholders and school administrators to ensure processes align with ROA guidelines.

Responsibilities:

• Validate and update ROA-related information and records in CRM

• Reconcile data between reporting sources (fund utilisation, scholarships, bursaries, Gift Impact)

• Track award administration progress and support school administrators with requirements

• Ensure donor database updates based on provided information

• Support generation of Gift Impact reports for donors

Requirements:

• Advanced MS Office skills, especially Excel and Word

• Strong data analysis and self-driven working style

• Good command of English and writing skills for reporting

• Comfortable working with multiple stakeholders and tight timelines

Details:

• 12-month contract (renewable, performance-based)
• Salary: Up to $3,800 per month
• Mon–Thurs 8.30am–5.45pm; Fri 8.30am–5.15pm
• 1 day/week work from home

Salary: up to $2,700

Working location - Alexandra Road (Central)

Working hours - Mon to Thu: 8.30am – 6.00pm/ Fri: 8.30am – 5.30pm 

Job Summary

You will administer IT account requests and service tickets, coordinate governance activities, maintain user access records, and support IT operations to ensure efficient service delivery and compliance.

Responsibilities

• Administer and process IT account requests and service tickets following established procedures to ensure accurate and timely handling
• Track and follow up on IT requests to guarantee timely completion and proper closure
• Coordinate periodic governance activities, including access review exercises and reporting, to maintain compliance
• Maintain accurate records of user accounts, access rights, and request logs for audit readiness
• Assist the End User Computing (EUC) support team by coordinating and escalating user access issues to resolve problems efficiently
• Support updates to documentation such as standard operating procedures (SOPs) and policy guidelines to reflect current practices
• Monitor IT service levels and assist in preparing reports for internal tracking and performance measurement
• Provide general administrative support to IT operations and improvement initiatives, including automation projects where applicable
• Coordinate cross-team tasks independently to ensure smooth workflow and task completion

Preferred competencies and qualifications

• Diploma in a related field such as Business Administration or equivalent
• Experience in administrative support roles to enhance operational efficiency
• Proficiency in Microsoft Office applications, especially Excel, for tracking and reporting purposes
• Strong organisational skills with attention to detail to manage multiple tasks accurately
• Good communication and interpersonal skills to collaborate effectively across teams

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.
• All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Tan Guo Wei (Isaac) - R1655144
ScienTec Consulting Pte Ltd – 11C5781

Executive Assistant [PA + Trust Duties]
Salary: $4000 - $6,800 + AWS
Working Day: 5 Days, 9 – 6 PM
Working Location: Suntec 

Responsibilities

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Overview
This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT).

Job Responsibilities
1) Billing and charging matters

• Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors
• Follow up with vendors, nursing, clinicians, or other disciplines’ colleagues for any charging issues
• Follow up with patients or business office for billing issues

2) Procurement and management of OT supplies and equipment

• Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT
• End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices and delivery orders for billing
• Work with MMD on inventory levels for stock and non-stock items
• Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top up or extension of Purchase Orders
• Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area
• Requisite, control and maintain utilization of office supplies in the assigned area

3) Other Administrative Duties

• Daily Updates of OT listing schedule to Surgeons
• Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)
• Ordering of pantry and stationary supplies, ensuring they are at par level
• Printing of implant cards for patients who had implant surgeries

Requirements

• Diploma or equivalent professional qualifications.
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

*Only Singapore Citizens and Singapore Permanent Residents may apply.

Company Overview / Employee Value Proposition

We are a Chartered Accounting Firm established since 1973 and have a very good client base. Our clients are from a wide range of industries, from manufacturers, diamond and jewelry wholesalers, shipping, merchants, investment holding companies, biotech companies, oil and bio fuel, coffee bean suppliers, chains of restaurants and cafes, finance companies and fund managers, IT hardware and software, construction and engineering, paper processing companies etc. both local and international. We also provide financial due diligence services in addition to audits.

Job Summary

Provide administrative and secretarial support to the audit team while coordinating client communications and managing document control to ensure smooth audit operations.

Responsibilities

• Prepare and organize audit documents to support the audit team’s workflow and ensure timely completion of audit tasks
• Communicate clearly with clients to collect and clarify information needed for accurate management accounts
• Organize, file, and maintain audit-related records to ensure document accuracy and easy retrieval
• Coordinate courier services to deliver and receive audit documents promptly, supporting audit deadlines
• Perform additional administrative tasks assigned by management to enhance team productivity and audit efficiency

Required competencies and certifications

• Communicate effectively in spoken and written English to interact with clients and audit team members
• Use Microsoft Word, Excel, and PDF software proficiently to prepare, edit, and manage audit documents

Preferred competencies and qualifications

• Apply at least 1 year of experience in an accounting office environment to handle audit-related administrative tasks efficiently
• Demonstrate a pleasant and cheerful disposition with strong interpersonal skills to build positive relationships with clients and team members

If you are a team player and meet the requirements of the above position, please email a detailed resume, stating your current and expected salary to:

hr@jcpartners.com.sg

All application will be in strict confidence. We regret that only short-listed candidates will be notified.

Key responsibilities:

To play an instrumental role in ensuring the efficient operations of the school’s General Office by providing administrative support in the following areas:

Customer Service:

• Attend to enquiries from walk-in customers and phone calls, ensuring timely dissemination of school information to stakeholders.
• Manage the loan of school items and lost & found records.
• Monitor students’ wellbeing and maintain cleanliness and hygiene of the sick bay.
• Monitor students leaving school early and ensure confirmation of their safe arrival home.
• Issue Secondary 1 Smart Cards and Student Passes.
• Provide general office support including printing, laminating, and guest refreshments.

Project/ Vendor Management:

• Coordinate school events and exercises such as Student Photo-Taking, Prize-Giving Ceremony, Sec 4 Graduation Ceremony, and Student Admissions.

Other Duties:

• Perform other ad-hoc duties as assigned by the School Senior Management Team and Head of Department.

Requirements:

• GCE ‘A’ Level or Diploma.
• Strong communication skills, meticulous, able to multitask, and a good team player.
• Basic knowledge of AI tools.
• Prior experience working in a school is an added advantage.

Company Overview / Employee Value Proposition

Ballet Classique seeks dedicated individuals to support customer service and administrative operations in a dynamic dance education environment.

Job Summary

You will support daily front counter operations, assist teachers with scheduling and attendance, manage customer communications, handle invoicing and CRM data, and contribute to social media marketing efforts.

Responsibilities

• Respond promptly to telephone calls, emails, and walk-in customer inquiries to provide excellent service
• Issue invoices accurately and collect fees while maintaining organized data in the CRM system
• Attend to students’ needs to ensure a positive experience during their classes
• Assist teachers by managing scheduling and tracking attendance records efficiently
• Support social media marketing by helping create and manage content as needed
• Perform front counter duties including customer reception and administrative support
• Carry out other operational and administrative tasks to maintain smooth daily functions

Required competencies and certifications

• Proficient in Microsoft Word and Excel to prepare documents and manage data
• Strong proficiency in English and Chinese to communicate effectively with customers and staff
• Effective communication and interpersonal skills to handle customer enquiries professionally
• Meticulous and responsible approach to work ensuring accuracy and reliability
• Ability to work independently with initiative and a creative mindset
• Organized and conscientious team player who collaborates well with others

Other Information

• Work schedule: 24 hours per week
• Able to work on weekend on Saturday and Sunday from 8:30am to 4:30pm
• Monday and Friday from 3:00pm to 7:00pm
• Immediate availability is an advantage

Company Overview

Healthworkz Pte Ltd is a leading FMCG company in Singapore specializing in brand management, distribution, and wholesale of consumer goods across Asia. We offer global brands with strengths in product innovation, supply chain management, and marketing expertise.

Job Summary

As an Administrative Executive, you will prepare price quotation, manage sales order processing, shipment coordination, inventory control, and accounting support to ensure smooth operations and regulatory compliance within a dynamic FMCG environment.

Responsibilities

• Prepare price quotations and update the product catalogue to support sales activities
• Consolidate customer orders and issue accurate sales orders to facilitate timely processing
• Generate sales forecasts and reports
• Prepare purchase orders and track shipment status to ensure on-time delivery
• Coordinate incoming shipments with freight forwarders and arrange trucking for container deliveries
• Verify regulatory requirements and prepare ingredient sticker labels to maintain compliance
• Support the sales team by completing product listing forms and maintaining customer master stock cards
• Retrieve and check PO received, prepare invoice, DO and coordinate delivery schedule
• Monitor customer orders and fulfillment status to ensure customer satisfaction
• Manage stock inventory by creating product codes, updating stock movements in the inventory system, and reconciling discrepancies
• Provide accounting support including accounts receivable and payable tasks such as billing, posting vendor invoices accurately, updating payments, and maintaining official documents
• Perform ad hoc duties as assigned by management to support operational needs

Preferred competencies and qualifications

• Diploma or equivalent with 2–3 years of relevant work experience
• Working knowledge of inventory and accounting software (e.g., AutoCount) is an advantage
• Proficiency in MS Office, especially MS Excel, to enhance data management and reporting
• Strong command of the English language for effective communication
• Demonstrates maturity, independence, meticulousness, and resourcefulness in work approach

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Requirements:

• Possess a Diploma/Degree in related field of study (Psychology, Social Work) and have completed SDESN
• Diploma in Special Education by National Institute of Education (NIE)
• Minimum 3 years working experience with young child with neurodevelopmental and diverse needs in an early intervention setting
• Knowledge of AEPS would be an advantage
• Proficient in writing and communicating in English language
• Converse in Mandarin would be an advantage and able to speak to Mandarin speaking parents and caregivers
• Able to handle the physical demands of the role, such as lifting and carrying the students and equipment, and cleaning and maintaining equipment and facilities.
• Salary will commensturate with qualifications and experience

Responsibilities:

1. Leadership in Curriculum Development

• Design, plan, and implement individualized curriculum, lesson plans, and IEPs for all students, ensuring alignment with academic and developmental goals.
• Deliver tailored lessons while overseeing the effective execution of the curriculum by all teachers to maintain consistency in quality and approach.
• Proactively oversee curriculum mapping and differentiation, ensuring lessons meet the diverse needs of all students.

2. Programme Evaluation and Development

• Manage the enrolment and internal assessment processes for all students, ensuring timeliness and comprehensiveness.
• Utilize assessment data to inform curriculum planning and interventions, proactively aligning lesson plans with students' academic, social, and developmental goals.

3. Behavioral and Social-Emotional Interventions

• Lead the planning and implementation of social, emotional, and behavioral interventions, ensuring they are tailored to individual learning objectives.
• Provide ongoing behavioral support strategies and guidance to teachers on effectively managing student behavior.

4. Mentorship and Teacher Development

• Mentor teachers and assistant teachers in curriculum execution, lesson delivery, classroom management, and behavioral interventions.
• Lead regular in-house training sessions to enhance instructional quality and ensure the consistent application of evidence-based practices.

5. Classroom Management

• Oversee classroom management to create a supportive and engaging environment for all students.
• Proactively guide teachers on behavior documentation, reporting, and intervention strategies while monitoring overall classroom dynamics.

6. Collaboration and Transdisciplinary Approach

• Facilitate regular meetings with the Early Intervention Team, Allied Health Professionals (AHPs), parents, and external stakeholders (preschools) to coordinate interventions for all students and ensure a transdisciplinary approach.
• Organize center events, outdoor learning opportunities, and lead caregiver training sessions to empower caregivers in supporting home-based learning.

7. Operational Support

• Share responsibilities in sourcing, purchasing, and inventory management of classroom resources, ensuring a safe and conducive learning environment for all.
• Ensure adherence to safety standards, including regular health checks and incident reporting.
• Provide class coverage and additional support to teachers as needed to maintain smooth instruction and classroom dynamics.

8. Student Recordkeeping

• Maintain accurate documentation of student progress, assessments, and interventions, ensuring timely reporting to relevant stakeholders.

• Support the Head of Finance and Finance Manager in daily finance and administrative operations

• Manage and monitor the Town Council’s funds and collections

• Follow up on and recover outstanding payments from owners and tenants

• Process payments to contractors and suppliers

• Maintain accurate financial records of collections, income, and expenditure related to town management and maintenance

• Any other adhoc duties as assigned

Requirements:

• Diploma in Accounting, Finance or related fields

• Min 3 years relevant experience in Town Council

• Location: North-East Region

• Working Hours: 5.5 days work week

• Salary: Up to $4500

• Able to start work immediately or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey
EA Reg ID: R23114229
EA Licence No.:19C9603

Job Highlights

Singapore grown Medical & Surgical Solutions SME
Competitive remuneration package & good benefits

Job Description

In DuoMed, we are passionate about improving patients' lives. We’re DuoMed, a home-grown leader in the design and supply of medical solutions. More importantly, we put patient care first! We innovate to improve clinical outcomes and affordability for healthcare professionals and their patients.

As our high growth momentum continues, we're currently hiring for Accounts & Admin Executive to support our expanding present Singapore and region! The ideal candidate has at least 1 year of working experience in similar role. We offer competitive remuneration package and good career progression opportunities.

In this role you will:

A.  Accounts Responsibility:

·    Maintain accuracy of general ledger.

·    Perform daily accounting & finance duties includingreceivables and payables processes, general ledger, tax and bank reconciliationetc.

·    Prepare monthly financial and management reports formanagement.

·    Oversee AR and AP data and maintenance of sub-ledger.

·    Handle data entry of transactions to accounting system.

·    Support audit and tax queries.

B.  Admin Responsibility:

·    Reporting to Sales Manager.

·    Being the centre point of contact for sales ordering placing, including orders from various countries.

·    Efficiently process orders and coordinate deliveries.

·    Be involved with the entire sales operations process, from issuing invoice, navigating customer to payment platform, issuing sales order, purchase orders to other trade-related documents.

·    Responsible for shipment arrangement to ensure smooth & consistent goods delivery.

·    Establish active communication and engagement with sales and logistic team to ensure that orders are processed promptly.

·    Point of contact for Key account inquiries and being an inside sales for existing customers.

Qualifications & Requirements

·    Minimum GCE ‘O’ Level & ITE or Diploma with 1 years working experience will be an advantage.

·    Basic accounting skills.

·    Computer skill such as MS Office.

·    Possess good interpersonal and communication skills.

About DuoMed

Founded in 2019, DuoMed is a Singapore base medical device company that is committed to provide high quality products that deliver value and satisfaction to our customers. We research and design, manufacture, and supply medical solutions. Beginning April 2020, we become a HSA licensed and ISO13485 compliant manufacturer of medical devices & consumables. By 2025, we have extended our distributorship in Malaysia, Thailand, Philippines, Vietnam & India.

We specialize in:

Woundcare solutions: DM Negative Pressure Wound Therapy (NPWT) Device & Advance Woundcare Products such as Duofoam Post-Op & Duoflex Border range.

Surgical solutions: including DuoMed OT Surgical Packs, Sanitizers, Masks, Gloves & etc.

Interested candidates please send your resume. We regret that only suitable candidates will be shortlisted for further discussion.

Company Overview

CD Engineers Pte Ltd is a well-established engineering company providing practical, cost-effective designs for industrial applications, especially for storage and use of flammable materials, from conceptual design to project construction and regulatory approvals.

Job Summary

Provide organized and proactive administrative and accounting support to the Director, ensuring smooth day-to-day office operations and effective handling of documentation and basic HR and accounting processes.

Responsibilities

• Manage and process administrative documentation to support office operations and compliance
• Execute basic HR tasks to assist in employee record-keeping and communication
• Perform fundamental accounting duties to support financial record accuracy and reporting
• Collaborate with management to complete assigned tasks and special projects promptly
• Maintain effective communication using strong written and verbal English skills to support internal and external stakeholders
• Utilize MS Office and PowerPoint to prepare reports, presentations, and correspondence efficiently

Preferred competencies and qualifications

• Completion of GCE 'O' Level, 'A' Level, Nitec, Diploma, or Degree
• At least 2 years of experience in administrative, office management, operations, or accounting roles
• Qualifications in secretarial studies, office administration, or accountancy are advantageous
• Ability to thrive in a dynamic and collaborative work culture

Other Information

• Target start date: June 2026
• Work location: Jurong East area.

Job Summary

You will support daily service and project operations, including scheduling, documentation, and coordination with clients and suppliers. The role also involves assisting in costing, tender submissions, and finance coordination to ensure smooth project execution and accurate record-keeping.

Responsibilities

• Coordinate daily service and project schedules to ensure smooth operations
• Prepare and manage documents such as invoices, reports, and delivery notes
• Liaise with clients, suppliers, and site teams to facilitate communication
• Track job progress and ensure timely submission of deliverables
• Assist in preparing quotations and basic cost estimates
• Support tender submissions and documentation
• Assist in processing variation orders (VO) and cost tracking
• Maintain accurate pricing and costing records
• Assist in invoice submission and follow up on payments
• Monitor purchase orders (PO) and billing status