Total 1,360 Senior Executive admin assistant job vacancies

[Job ID: 1490224]

Responsibilities:

• Manage the President & CEO’s schedule, meetings, conferences, appointments, and travel arrangements.
• Coordinate and handle out‑of‑pocket claims for the CEO.
• Manage mail, phone calls, and email communications as required.
• Maintain confidentiality of sensitive information, records, and documentation.
• Translate documents as needed.
• Oversee general office administrative tasks, including monitoring office supplies and coordinating procurement.

Requirements:

• Japanese language proficiency (JLPT N1 or higher) required for effective communication with Japanese-speaking clients and stakeholders.Strong organization and time management skills.
• Experience in a secretarial or administrative support role is an advantage.
• Proficient in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Pleasant, self‑motivated, and able to work well independently and in a team.
• Meticulous, detail‑oriented, and able to maintain strict confidentiality.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Kota Baba

EA Personnel Reg. no.: R22106801

EA License no.: 07C5771

• Process month end closing of fixed asset transactions.
• Prepare journal entries to account for deferred income and any adjustment entries deem necessary.
• Monitor and clear outstanding transactions in Fixed Asset AUC / FA Clearing GL Accounts monthly.
• Prepare monthly PPE/IA/ROU audit schedules.
• Distribute fixed asset listing to institutions’ fixed asset custodians for annual fixed asset verification exercise and review the returns.
• Perform ad-hoc duties assigned by immediate supervisor and/or Management.

Job Requirements:

• Minimum GCE ‘O’ level or Higher Nitec in Accounting or equivalent.
• Experience in Fixed Assets or Accounting is preferred. Candidates without experience are welcome to apply.
• Experience in SAP is preferred.
• Proficient in Microsoft Office.
• Customer service orientated.
• High integrity, meticulous and have positive work attitude.

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Roles & Responsibilities

Key Responsibilities:

· Accounting:

- Manage full sets of accounts, ensuring timely and accurate month-end closing

- Perform daily banking receipts and payments

- Perform monthly bank and accounts reconciliation

- Manage AP/AR functions: invoice processing, initiate payments, perform data entry

- Monthly reporting of AP / AR to head office in Norway

- Handle staff expenses claim

- GST reporting

· Administrative: Manage office operations, documentation, and correspondence

· Human Resources: Payroll, CPF submissions and HR documentation

· Purchasing: Source and procure materials, manage supplier relationships

· Perform other ad-hoc duties as assigned

Requirements:

· Degree/Diploma in Accounting

· 2+ years of experience in a similar multi-role capacity preferred

· Good accounting, finance, payroll and employment law knowledge

· Proficient in Microsoft Office and accounting/HR software

· Strong multitasking, good interactive skills, and problem-solving skills

· Able to work independently

Benefits:

• 5-day work week
• Medical and annual leave benefits
• Exposure to multiple business functions

Responsibilities:

• Handle full set of accounts (AP, AR, General Ledger)

• Process supplier invoices, payments, and receipts

• Issue customer invoices, delivery orders (DO), and billing

• Perform bank reconciliation & petty cash management

• Monitor cash flow and outstanding payments (credit control)

• Prepare monthly financial reports & management accounts

• Assist in GST submission and tax filing

• Support year-end closing and audit preparation

• Shipping documentation

Requirements:

• Diploma/Degree in Accounting or related field
  

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tan Sin Yong (Stella)

EA Personnel Reg No: R24124127

We are looking for a motivated and organised individual to support programme coordination, data tracking, and administrative work across social service initiatives, helping ensure smooth delivery of services and projects.

Responsibilities

• Coordinate research grant calls with University Colleges and Schools to facilitate smooth grant application processes
• Assist researchers and faculty in preparing and submitting grant proposals according to agency guidelines
• Manage post-award grant activities including timely reporting submissions and compliance monitoring
• Support researchers in interpreting and applying grant agencies’ guidelines to ensure adherence
• Organize and coordinate review panel meetings to evaluate grant applications effectively
• Execute ad-hoc initiatives and projects as assigned by the Research Support Office
• Manage multiple assignments and diverse information sources simultaneously to meet deadlines
• Apply strong analytical skills to review grant documents and identify key details for accuracy
• Communicate clearly and professionally in writing and interpersonal interactions to support stakeholders
• Plan and organize work efficiently to optimize time management and meet operational goals
• Adapt quickly to new tasks and learn independently to enhance work performance

Preferred competencies and qualifications

• Degree in any discipline
• Demonstrated ability to learn quickly and work independently
• Highly motivated with strong adaptability and learning skills

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

HR, Admin, Account, Payroll & Operation Executive responsibilities include:

1. Processing employee data, updating company policies and handling of hiring process and work pass application.

2. Processing daily, weekly & monthly payroll or advance, CPF Submission and IR8A e-submission.

3. Handling full set of account, which include weekly staff claims, monthly supplier payment, monthly invoicing, updating of AR & AP Aging list, Bank Reconciliation, Journal Voucher, GST submission & etc.

4. Assisting in operational related paper work and annual evaluation security agency license.

5. Able to work in shift and 6 working days per week.

To be successful in this role, you should have solid organizational skills and be familiar with HR, Admin, Account, Payroll and Operational functions in Security Agency. Ultimately, you will make sure all HR, Admin, Accounting, Payroll & Operations run smoothly.

Company Overview

Asia Reinsurance Brokers (ARB) is an independent specialist provider of reinsurance and insurance risk solutions. Headquartered in Singapore and licensed by MAS, ARB serves insurers, reinsurers, brokers, corporations, agents, banks, and interest groups across Asia.

Job Summary

Provide comprehensive executive support to the Chairman/CEO, manage corporate secretarial tasks, and oversee office operations to ensure efficient administration and strong stakeholder relationships.

Responsibilities

• Act as the primary liaison for the Chairman/CEO with internal stakeholders and external clients to build and maintain strong professional relationships
• Deliver confidential executive support by managing secretarial and administrative duties with discretion to protect sensitive information
• Draft business documents and maintain records of confidential materials to support corporate secretarial functions
• Develop and maintain an organized documentation and filing system to enhance information accessibility and security
• Coordinate office operations including managing relationships with building and facilities management, cleaning services, and controlling stationery inventory
• Perform additional administrative and ad-hoc duties as required to support organizational needs

Preferred competencies and qualifications

• Diploma or Degree in any discipline
• Secretariat qualification is advantageous
• Experience supporting senior executives is preferred
• Proficiency in Microsoft 365 applications (Teams, Outlook, Excel, Word, PowerPoint)
• Ability to maintain strong confidentiality and discretion when handling sensitive information
• Exceptional attention to detail with advanced planning and organizational skills to manage multiple priorities
• Excellent time management skills to prioritize tasks and meet deadlines
• Effective verbal and written communication skills to facilitate clear and professional interactions

Assists in the oversight of the daily shift operations of Housekeeping, Recreation/Health Club and, if applicable, Laundry. Works with employees to ensure property guestrooms, public space and employee areas are clean and well maintained. Completes inspections and holds people accountable for corrective action. Position assists in ensuring guest and employee satisfaction while maintaining the operating budget.

CORE WORK ACTIVITIES

Assisting in Managing Housekeeping Operations

· Ensures guest room status is communicated to the Front Desk in a timely and efficient manner.

· Works effectively with the Engineering department on guestroom maintenance needs.

· Supervises the property general cleaning schedule.

· Obtains list of rooms to be cleaned immediately and list of prospective check-outs or discharges to prepare work assignments.

· Inventories stock to ensure adequate supplies.

· Assists in the supervision of daily Housekeeping shift operations and ensures compliance with all housekeeping policies, standards and procedures.

· Assists in the ordering of guestroom supplies, cleaning supplies and uniforms.

· Supports and supervises an effective inspection program for all guestrooms and public space.

· Communicates areas that need attention to staff and follows up to ensure understanding.

· Ensures all employees have proper supplies, equipment and uniforms.

Managing Departmental Costs

· Participates in the management of the department’s controllable expenses to achieve or exceed budgeted goals.

· Understands the impact of department’s operations on the overall property financial goals and objectives and manages to achieve or exceed budgeted goals.

· Comprehends budgets, operating statements and payroll progress reports as needed to assist in the financial management of department.

Ensuring Exceptional Customer Service

· Responds to and handles guest problems and complaints.

· Strives to improve service performance.

· Empowers employees to provide excellent customer service.

· Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.

Conducting Human Resources Activities

· Participates as needed in the investigation of employee accidents.

· Supervises staffing levels to ensure that guest service, operational needs, and financial objectives are met.

· Ensures employees understand expectations and parameters.

· Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.

· Observes service behaviors of employees and provides feedback to individuals.

· Uses all available on the job training tools to train new room attendants and provide follow-up training as necessary.

· Participates in the employee performance appraisal process, providing feedback as needed.

· Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.

· Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.

· Participates in employee progressive discipline procedures.

Company Overview

Rigging & Marine Services Pte Ltd (RMS), established in 1992, has been a trusted partner to both the marine and oil & gas industries for over three decades. RMS is well-recognized for its strong technical expertise, extensive operational experience, and solid reputation in load testing and marine services.

With our commitment to quality, operational excellence, and exceptional customer service, we are looking for a detail-oriented and driven Human Resource Executive with experience in the Marine Industry to join our dynamic team!

Roles & Responsibilities

• Support the full spectrum of HR functions to ensure smooth and efficient day-to-day HR operations.
• Manage the end-to-end recruitment process, including sourcing, interviewing, salary proposals, onboarding/orientation, and exit management.
• Partner closely with internal departments on manpower planning, employee lifecycle matters (e.g., probation confirmation, resignations), and HR-related issues.
• Oversee work pass administration, including applications, renewals, cancellations, and issuances, in compliance with regulatory requirements.
• Liaise with shipyards and relevant stakeholders on work permit renewals, particularly within the marine sector.
• Coordinate logistics for foreign employees, including travel arrangements, onboarding/offboarding, and accommodation/dormitory assignments.
• Provide administrative and operational support, including office supplies management and vendor coordination.
• Maintain accurate and up-to-date employee records, ensuring proper documentation and confidentiality.
• Prepare and generate weekly and monthly HR reports in a timely and accurate manner.
• Process payroll, including overtime calculations, statutory contributions (e.g., CPF), and ensure compliance with local labour regulations.
• Respond to employee queries regarding HR policies, procedures, and employment matters.
• Assist in performance management processes, including appraisals and review cycles.
• Participate in and support ad-hoc HR projects as assigned by management.

Requirements

• Diploma or Degree in Human Resource Management or a related discipline.
• Minimum 3 years of experience in an HR Generalist role.
• Strong knowledge of local labour laws, including the Employment Act and Ministry of Manpower (MOM) procedures and systems.
• Ability to work independently with a high level of initiative and accountability.
• Resourceful, proactive, and detail-oriented with a positive work attitude.
• Strong interpersonal, communication, and presentation skills.

Working hours:

• Mon-Fri 8am to 5:45pm