Total 1,735 Senior Executive admin assistant job vacancies

A global organization has openings for Executive Personal Assistant and Personal Assistant in our newly set up business verticals. We welcome seasoned and/or progressive experienced individuals who are resourceful and savvy with office technologies to apply. Our vacancies offer the opportunity to work in a fast-paced, dynamic, newly renovated business environment; working closely with senior leadership,supporting strategic priorities, managing key stakeholder engagements, and ensuring smooth coordination across regional teams and business functions.

Executive Personal Assistant (PA) and Personal Assistant manage high-level administrative and operational support for Company Executives and Senior leadership. The role acts as a trusted gatekeeper, involving complex calendar management, gatekeeping communications, travel logistics coordination, and handling highly confidential information to maximize the leader's productivity.

Key Responsibilities

• Calendar & Schedule Management: Manage complex diaries, resolving scheduling conflicts and arranging meetings across multiple locations.
• Communications & Gatekeeping: Serve as the primary point of contact by screening appointments, and drafting correspondence on the executive's behalf.
• Travel & Logistics: Organize detailed travel itineraries, flights, and accommodations.
• Meeting Preparation: Compile briefing materials, create presentation decks (e.g., PowerPoint), attend meetings to take minutes, and track action items.
• Reporting & Administration: Process expense reports, manage files, and handle ad-hoc projects or research.

Essential Skills

• Discretion: Ability to manage sensitive and confidential corporate or personal information.
• Organization: Exceptional time management and the ability to multitask in a fast-paced environment.
• Communication: Bilingual in English and Mandarin. Clarity in written and verbal communication skills
• Tech-Savviness: High proficiency in the Microsoft Office Suite, digital calendars, and virtual meeting platforms.

Requirements:

• Prior experience supporting senior executives or leadership teams for a minimum of 5 years; seasoned candidates will be considered for Executive PA position.
• Strong communication, organizational, and stakeholder management skills
• Ability to work independently in a fast-paced environment
• High level of professionalism, discretion, and adaptability
• Comfortable managing multiple priorities and timelines simultaneously
• Fluent in Mandarin will be advantageous

Education:

• Degree/ Diploma in Business Administration, Secretarial Studies, or a related field.

Our newly renovated office is 5 mins walk from MRT station, surrounded by excellent heart lander food.

Job Scope:

• Handle Internship local and overseas enquiries from students, parents, and companies via email and phone
• Assist Internship Team in administration of the Internship procedures and of the Internship Portal
• Reporting of any bugs in Portal to system developer and team, ensuring the bugs are eventually resolved within expected timeframe, reporting to team of any bugs that are not resolved timely
• Monitor and track students’ statuses of various Pre-Internship requirements suchas preparation of CVs, completion of Workplace Safety and Health module, submission of required documents for overseas internship.

Requirements:

• Familiar with Microsoft365 apps, Power apps, Power BI, AI/Gen AI tools, Power Automate.
• IT savvy, willing to learn to use new systems
• Good working knowledge of using MS Office, eg understand how to do mail mergein Word, at least Intermediate level for Excel, using Excel functions to do data checking and reporting, such as vlookup, if-else, left, right, pivot.
• Have some experience of customer relationship management, able to communicate well

Working Hours: Office hours

Contract Period: 11 months

Salary: $2600- 3000/month

Location: Dover

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Overseeing daily office operations to ensure efficiency and organization of the Company / Group Companies.

Admin/Office Operation

• Handle phone calls, attend guests and incoming emails.
• Prepare beverages for directors and guests
• Responsible for office equipment, staff uniforms, pantry refreshments, stationeries etc
• Arrange couriers
• Coordinate and/or support BizSafe/ISO and health and safety at work
• Liaise with internal colleague and banker on any request on project banker guarantees
• Book air-ticket for workers repatriation
• Organize and/or assist in annual dinner and dance, Christmas and CNY celebration, etc
• Administration support on company’s vehicles inspection, renewal of road tax include cash card and petrol card management

Human Resource

• Assist compute Overtime timesheets.
• New staff onboarding and exit clearance
• Assists to liaise with recruitment agent and arrange candidates for interview.
• Assists on administration of course
• Assists on Foreign workers’ matters including apply and renew work permit, managing foreign workers’ accommodation, workers’ repatriation
• Any others office operation and HR duties and/or ad hoc projects may be assigned by Manager and/or Management.

Job Requirements:

• Min ‘O’ level preferably with a Certificate in HRM.
• Good to have EA knowledge
• Minimum 2-3 years’ experience in similar job scope.
• Good level of proficiency in MS Office skills such as Excel, Word & PowerPoint.
• Pleasant and positive personality with enthusiasm to learn
• Must be a team player.
• Good communication and interpersonal skills.

Others

• Temporary role for 3 to 6 months,
• With potential for conversion to a permanent position based on performance and business needs

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

Salary: $2800 - $3000
Working Days: Mon – Fri (9am – 6pm)
Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

1. PROGRAMME, EXHIBITION & EVENT MANAGEMENT

1.1 Plan the exhibition coordination as part of the Internationalisation and Regionalisation team, including tracking timelines and milestones

1.2 Prepare budget and secure sponsorship where necessary

1.3 Develop programme/event publicity materials for marketing

1.4 Liaise with all relevant government agencies, and all external partners and vendors to coordinate the exhibition/event

1.5 Be part of the team on-site for shows, in Singapore and overseas

1.6 Liaise with exhibitors for all admin & finance matters

1.7 Manage progress reporting

1.8 Prepare programme/event accounts

1.9 Collate post-exhibition evaluation and/or post-event survey

1.10 Prepare programme/event reports to meet compliance requirements

1.11 Administer the disbursement of grants as needed to exhibitors

2. GENERAL ADMINISTRATION

2.1 Provide secretariat support to ASMI Council and relevant Committees

2.2 Provide support to other ASMI events and activities as and when required

2.3 Undertake special projects and ad-hoc duties as and when assigned

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.

Job Description: Customer Service & Administration Executive

Job Summary

The Customer Service & Administration Executive is responsible for providing excellent customer support and administrative assistance to ensure smooth daily operations within the service center. This role involves managing customer inquiries, coordinating service appointments, maintaining records, processing documentation, and supporting the service team in delivering exceptional customer satisfaction.

Key Responsibilities

• Welcome customers and visitors in a professional and friendly manner.
• Handle incoming calls, emails, and customer inquiries promptly and professionally.
• Schedule and coordinate vehicle service appointments with customers and workshop staff.
• Prepare and process service orders, quotations, invoices, and related documentation.
• Maintain accurate customer, vehicle, and service records in the company database.
• Follow up with customers regarding service status, completed repairs, and customer feedback.
• Resolve customer concerns and complaints efficiently while ensuring customer satisfaction.
• Support warranty claims processing and other service-related administrative tasks.
• Coordinate communication between customers, service advisors, technicians, and management.
• Assist with filing, data entry, report preparation, and general office administration.
• Maintain and update customer information and service history records.
• Ensure compliance with company policies, procedures, and customer service standards.
• Maintain the cleanliness, organisation, and overall presentation of the customer lounge and reception area to provide a comfortable and welcoming environment.
• Monitor and replenish lounge amenities, refreshments, and reading materials as needed.
• Conduct regular inspections of the customer waiting area and coordinate with housekeeping or relevant personnel to ensure cleanliness and maintenance standards are met.
• Support ad hoc administrative duties and projects as assigned by management.

Requirements

• Diploma, Certificate, or equivalent qualification in Business Administration, Customer Service, or a related field.
• Previous experience in customer service, administration, or the automotive industry is preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience with CRM systems or dealership management software is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.
• Customer-oriented mindset with strong problem-solving skills.
• Professional appearance and positive attitude.

Key Competencies

• Customer Service Excellence
• Administrative Coordination
• Customer Relationship Management
• Communication Skills
• Time Management
• Attention to Detail
• Problem Solving
• Teamwork
• Record Management
• Organizational Skills
• Service Excellence and Customer Satisfaction Focused Approach

Job Title: Sales Admin Executive (AutoCount / AWS + Bonus)
Job Hours: 5 Days, 9am to 6pm
Job Location: Tai Seng

The Opportunity:

• Hands-on accounts and admin role covering AP, AR, invoicing, payment follow-up and operational support
• Work with clients, suppliers and freight forwarders across local and overseas business transactions

Job Responsibilities:

• Handle accounts payable and accounts receivable duties
• Prepare and process purchase orders, delivery orders and invoices
• Track customer payments and follow up on outstanding receivables
• Prepare monthly ageing reports and customer statements of account
• Assist with month-end and year-end closing activities
• Check and verify invoices against purchase orders and supporting documents
• Maintain proper filing of accounting, admin and project documents
• Liaise with clients, suppliers and internal teams on billing, payment and documentation matters
• Assist in ordering, allocating and updating stock records
• Coordinate with freight forwarding companies for local and overseas shipment arrangements
• Support administrative duties and project documentation filing

Job Requirements:

• Minimally a Diploma in Accounting or its equivalent
• Minimum 2 years of relevant accounting or accounts admin experience
• Hands-on experience using AutoCount Accounting Software
• Able to handle invoices, PO, DO, SOA, ageing reports and payment follow-up

Please submit your updated resume in Word format by clicking the “Apply Now” button or alternatively you can email your resume to Darren.wong(at)cosmosrecruit.com

We regret that only shortlisted candidates will be notified.

Darren Wong Shin Loong
Cosmos Recruit Pte Ltd
www.cosmosrecruit.com
EA License Number: 22C1269
EA Personnel Reg Number: R1985061

Find Out Even More At: https://tinyurl.com/mindflex-ft-info
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

Details:

- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- Base salary starts from $2,800-$3,100/Month + CPF
- Consistent monthly bonuses of $200-$800/Month + CPF
- Management positions available for candidates identified with leadership potential (Base ranges from $3,800-$4,000/Month)
- Clear Salary Progression & Annual Salary Review (Min 5-15%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

Job Summary

The Administrative Executive provides comprehensive administrative and operational support across multiple portfolios within the Company. This role serves as a central coordination point for frontline services, procurement, inventory management, stakeholder liaison, and other administrative support.

Portfolio allocation and specific functional focus will be determined based on organisational priorities and team requirements. The incumbent is expected to demonstrate adaptability and operational reliability in supporting various departments as assigned.

Duties and Responsibilities

1. General Administration & Secretarial Support

• Manage general correspondence and documentation across service units.

• Coordinate meetings, prepare agendas, compile reports, and record minutes for departmental, management, and authority submissions.

• Support training administration and related documentation.

• Liaise with key external stakeholders (e.g. mosques, schools, donors, partners).

• Ensure timely, accurate completion of administrative tasks and reporting requirements.

2. Frontline Donations & Customer Service

• Serve as frontline contact for public enquiries (walk-in, phone, email).

• Process donations (cash and in-kind) in accordance with internal controls and secure handling procedures.

• Issue receipts and maintain accurate donation records.

• Manage donation-related reporting and documentation.

• Coordinate Food Fund matters, including ordering, receipt issuance, reporting, and meal donation arrangements.

3. Procurement & Operations Support

• Coordinate procurement of approved goods and services in compliance with internal policies.

• Source vendors, obtain quotations, and support requisition and tender processes.

• Prepare purchase requisitions, purchase orders, and store documentation.

• Manage ordering of operational supplies (e.g. stationery, equipment, staff passes, name cards).

• Inspect and monitor operational support functions (e.g. kitchen, housekeeping standards) where assigned.

• Provide cross-departmental coverage during manpower gaps.

• Supervise and guide Storekeeper operations where required.

4. Inventory & Stock Management

• Maintain accurate records of stock movement, inventory levels, and receivables, includes inventory of perishables, small value purchases, low value asset (not under IT purview) and furniture.

• Monitor stock levels, expiry dates of perishables,, and usage patterns through the inventory system.

• Analyse trends to identify potential shortages or inefficiencies.

• Ensure proper documentation, reconciliation, and reporting of inventory matters.

• Highlight procedural gaps or operational risks to the Reporting Officer.

5. Other Responsibilities

• Contribute proactively to team initiatives and organisational improvements.

• Undertake additional duties as assigned by the Reporting Officer within the scope of administrative and operational functions

• Remain flexible in portfolio deployment based on evolving organisational needs.

Requirements / Qualifications

Minimum Qualification

Professional Certificate / NITEC in Business Administration, Office Skills, Operations, or related field.

Experience

At least 1–2 years of relevant administrative, procurement, or operations support experience preferred.

Fresh graduates with relevant training may be considered.

Physical Requirements

Comfortable with movement of supplies or inventory items as part of store and stock duties.

• Well Established Company

• Basic $3800 - $4300 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Tuas (Company Transport Provided)

• Working hours: Monday to Friday (8am - 5pm)
  

Job Responsibilities:

TRANSACTION PROCESSING:

• Check matching of suppliers invoice, purchase order (PO) and purchase requisition (PR).

• Prepare sales invoices and process receipts.

• Check all invoices for proper authorisation according to the financial regulations before processing payment.

• Prepare payment vouchers and cheques.

• Prepare journal entries / vouchers.

• Preparing of monthly bank reconciliations.

• Check major supplier statements and accrue expenses for goods received without invoice.

• Account coding of invoices for recognition of expenses/assets.

• Comparisons on estimated revenue / charges against actual (Vendors).

• Managing staff leave records and staff expenses claims.

MAINTENANCE OF ACCOUNTING RECORDS:

• Data input / verification.

• Update accounting database (NAV).

• Reconcile database maintained in different modules.

• Maintain fixed assets register.

REPORTING:

• Monthly financial statements.

• Supplementary reports and schedules.

• Reconciliation of creditors’ statement of accounts.

• Dealing with auditors on financial audit and preparation of audited financial statements.

TAX PROCESSES:

• GST preparation and filing.

• Working with tax agent on corporate tax computation and relevant schedules.

• Assist on IRAS tax query if there is any.

Job Requirements:

• Possess minimum Diploma in Accounting/Finance.

• Possess minimum 3 years’ experience in finance/accounting field.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Scope:

• Administer module / course configuration and course intake creation in STEP
• Create make-up sessions in STEP
• Administer weekly closing of course intakes, check and verify the assessment records
• Assist trainers with issues encountered in STEP  
• Provide administrative and management support, including morning duty
• Create and maintain weekly class schedules
• Manage soft booking of trainers for training deployment
• Monitor inventory of training resources (e.g., learner’s guides, assessment documents)
• Administer classroom reservation and allocation according to training schedules

Requirements:

• Good in Microsoft Excel and Microsoft Word
• Relevant experience in administering Student Management Portal, e.g. STEP
• At least a diploma certificate or above
• At least 1 year of relevant work experience in student administration/school settings

Working Hours: Office Hours

Contract Period: 3 months (option to extend for another 3 months)

Salary: $2580/month (will be revised to $2760 w.e.f 1 July 2026)

Location: Ang Mo Kio

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description

• Industry/ Organization Type: Technology Services
• Position Title: Admin & Accounts Executive (Corporate Support)
• Working Location: Joo Chiat
• Working Hours: 5 days (Monday-Friday, 9.00am - 6.00pm)
• Salary Package: Basic Salary
• Duration: 3 Months Contract

Key Responsibilities

• Handle AP/AR payments, bank updates, petty cash, and filing of invoices/receipts.
• Support audits, trade finance, and government grant applications.
• Provide HR admin support, including employee records, work pass updates, onboarding, and training coordination.
• Maintain and update HR policies, employee handbook, and organisation chart.
• Arrange travel, insurance renewals, and office-related purchases.
• Coordinate with IT on systems, backups, equipment setup, and basic user support.
• Ensure office HSE compliance, manage supplies, vendors, and general office maintenance.
• Organise meetings, events, and name card/office stationery printing.

APPLY NOW!!!

• Diploma or equivalent, preferably in Business Administration or a related field.
• Minimum 2 years’ experience in office administration, corporate support or HR support.
• Proficient in Microsoft Office and Windows.
• Organised, meticulous, and able to manage multiple tasks independently.
• Strong communication and interpersonal skills with a proactive, responsible attitude.
• No regular travel required, except for occasional company trips.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #80833 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781