Total 1,742 Senior Executive admin assistant job vacancies

Responsibilities

• Process invoices, quotations, purchase orders, and payment vouchers in a timely manner

• Manage full set of Accounts Receivable (AR) and Accounts Payable (AP), including bank reconciliations and petty cash management

• Prepare GST submissions, monthly financial reports, and support year-end audit activities

• Maintain accurate accounting records and liaise with clients regarding orders and billing matters

• Handle daily office administration including correspondence, filing, and document control

• Coordinate vendor management, meeting arrangements, and site schedules to ensure smooth operations

• Assist in preparation and submission of safety and compliance documentation

• Maintain employee records, employment contracts, attendance, leave administration, and payroll processing

• Handle Work Pass applications, renewals, and cancellations (EP/WP) via relevant government portals

• Ensure compliance with employment laws and regulatory requirements

• Manage employee insurance, medical claims, and benefits administration

• Ad hoc duties as assigned.

Requirements

• At least 2–3 years of experience in Accounts and Admin, and HR position, preferably from Construction, or Engineering-related industries

• Proficient in Microsoft Office applications; knowledge of QuickBooks is an advantage
  

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com

EA License No: 13C6305

Reg. No.: R24120209 (GAN CHYE SHEN)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

· Provide secretary support to Management team

· Manages calendar plans and schedule meetings

· Assist in company’s project such as handling all paperwork, analyse data, preparing documents for meetings, etc.

· Booking air tickets, visa applications and hotel arrangements

· Provide day to day general administrative support

· Monitor and review all contracts ensuring timely facilitation for renewal/negotiation

· Arranging of courier services for local and overseas

· Arrangement of office equipment and facilities maintenances

· Ordering of office stationaries, printer toner, pantry items, etc.

· Collection and distribution of mails

· Plan and coordinate company events and employee engagement activities

· Any ad-hoc duties as assigned

Qualifications:

· Diploma in Business Administration or relevant

· 3 years of related working experience

· Pleasant personality with excellent interpersonal skills

· Proactive and able to work independently

· Able to communicate in English & Mandarin, both written and verbal is essential (to liaise with Chinese speaking associates)

· Proficient in Microsoft Office

TO PROVIDE RECRUITMENT SUPPORT, CONTRIBUTING TO THE GENERATION OF TOPLINE

ROLES AND RESPONSIBILITIES

Walk-in & Phone Enquiries
Serve as the first point of contact for walk-in and call-based leadsLog enquiries in HubSpot: Name, contact, programme interest, enquiry type, lead sourceAssign leads to relevant Singapore recruitment staff based on territory, within 1 working day

Chatbot & Unclassified Leads
Respond to chatbot enquiries and unclassified leads until AI automation is fully deployed
Qualify unknown leads by identifying theircountry, interest, and urgencyRoute qualified leads into HubSpot with appropriate tagging and assignment

Media, Events & Admin Support
Translate content into Chinese for bilingual presentations and campaigns
Conduct in-house photo and video shoots for recruitment marketing use
Provide logistical support during Open House, campus tours, fairs, and workshops
Manage calendar bookings for team meetings, appointments, and tours
Take meeting minutes, transcribe and format them for internal sharing
Compile monthly reports on enquiries, events, and campaign support activities
Replenish and manage collaterals throughout the academy and assist country managers with stock levels
Work closely with China team and external agencies to support student recruitment related activities and administrative matters

Ad-Hoc Tasks:
Support any additional recruitment and marketing-related tasks as assigned, including roadshows

JOB REQUIREMENT

• O level, diploma or equivalent.
• Knowledge of social media, hubspot,
• Minimum 3 year of experience in marketing roles.
• Knowledge of design software - canva, social media platforms
• Experience in event set up and video conferencing tools .
• Strong customer service and communication skills.
• Experience in the F&B sector is an asset.
• Able to converse with china partners
• Strong organizational and ability to prioritize work to succeed under fast-paced environment.

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business.

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities including but not limited to:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments.

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external vendors and suppliers

Job Descriptions:

• Handle full spectrum of HR administrative functions, in compliance with HR Policies, Audit requirements and legal obligations

• Coordinate with HQ on work pass application, cancellation and renewal

• Manage the end-to-end recruitment and selection process

• Support onboarding & off-boarding of staff, e.g. Orientation, Issue of Contract, Uniform, Locker, Name tag

• Perform an array of administrative tasks, e.g. airport pass application, security clearance for sensitive areas, arrange for foreign workers’ medical check-up, issue of employment contracts and letters, maintain employee record and personnel files etc.)

• Data entry of employee data, training records…etc.

• Prepare attendance report with supporting documents and assist in managing payroll.

• Track staff movement from hiring to resignation and assist with the staff deployment plan

• Work on initiative and exercises like performance appraisals, incentive packages, the nomination of good performers to Client

• Preparation of monthly/Ad hoc reports.

• Assist in conflict resolution

• Purchase stationery items, ensuring all office equipment are working and well maintained

• Any other duties as assigned.

Job Requirements:

• Diploma in HRM or related discipline

• Knowledge of Employment Act

• Proficient in MS Office Applications

• Good interpersonal and communications skills

• Able to commence work immediately

• 5-day work week, 8am to 5:30pm

• Able to commit full time work at Changi Airport

• Provide day to day support of HR and administrative functions

• Strong administrative skills with high attention to detail
• Ability to handle confidential information with discretion and integrity
• Effective communicator across internal teams and external vendors

• Location: 3 Depot Close
• Working Hour: Mon-Fri : 8.30am to 6pm

Job Scope :

1) Handle phone calls, emails, and other communications in a timely and professional manner.

2) Issue invoice and perform data entry using MYOB software .

3) Check & update worker attendance using Infotech software.

4) Process worker salary.

5) Check IN & Out workers dormitory & transport.

6) Arrange worker Medical Checkup.

7) Register course for workers.

8) Update workers work pass expiry date

9) Staff pantry item upkeep and purchase when stock low

8) Assist in the planning and coordination of events, conferences, and team activities.

9) Any ad hoc task assigned.

Requirements:

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other office software

• Familiar with Infotech HRM software & MYOB Software

• A team player with a positive and collaborative attitude

• 5.5 days work with alternate Saturday off. Max work 3 Saturday per month.

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

We are seeking a proactive and detail-oriented HR & Admin Executive to manage end-to-end HR operations while supporting administrative functions. The ideal candidate is hands-on, resourceful, and capable of handling both strategic HR initiatives and day-to-day operational responsibilities.

Key Responsibilities

• Support daily HR operations and general administrative functions.
• Manage end-to-end monthly payroll processing in compliance with statutory requirements.
• Handle CPF submissions, income tax filings (IR8A, IR21), and Government-Paid Leave claims.
• Administer work pass matters, including quota management and applications.
• Support employee compensation and benefits, including staff welfare, payroll, Foreign Worker Levy (FWL), and CPF matters.
• Coordinate and facilitate training and development programmes.
• Review and manage the company’s insurance policies.
• Collaborate with internal stakeholders on audit documentation and compliance requirements.
• Manage office supplies, pantry replenishment, and general office administration.
• Perform any other ad-hoc HR and administrative duties as assigned.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2 years of relevant HR experience (experience in the construction or marine industry will be an advantage).
• Proven experience in payroll processing for at least 100 employees.
• Experience with eHR payroll system will be an added advantage.
• Familiarity with Singapore employment laws, MOM regulations, and statutory requirements.
• Proficient in Microsoft Office applications.
• Self-motivated, organized, and resourceful, with the ability to work independently.
• Meticulous with strong attention to detail.
• Ability to maintain strict confidentiality of sensitive information.

Job Type: Full-time, Contract

Schedule: Monday to Friday

Work Location: In person

Key Responsibilities
1. Accounts payable and receivable management. 

2. Assist in prepare month-end/year-end financial closing and management report.

3. Perform monthly bank, petty cash, and intercompany reconciliations.

4. Process payments, monitor collections, and follow up on outstanding receivables.

5. Assist in audit preparation. 

6. Process staff claims, reimbursements, and monitor company expenses, ensuring accuracy and adherence to company policies.

7. Prepare quarterly GST returns.

8. Provide administrative support to the management team, including travel arrangements and meeting coordination.

9. Provide administrative support and assist with ad-hoc finance or operational duties as assigned.  

Requirements
1. Diploma/Degree in Accounting, Finance, Business Administration or related field

2,Minimum 3 years of experience in a similar accounting and administrative role

3.Proficient in SAGE 300 (preferred).

4.Proficient in Microsoft Office applications.

5.Ability to work independently and as part of a team.

6.Excellent organizational and time management skills, with the ability to multitask and priorities effectively

7.Attention to details and a high level of accuracy in your work

8. A proactive and problem-solving mindset and willing to take initiative

9.Good communication and interpersonal skills.

10. Able to Start Immediately Preferred.

What We Offer

Opportunity to work with world-renowned watch brands in an MNC environment.

Career progression in a specialized and growing field.

Attractive remuneration and employee benefits.

Working Hours : Monday to Friday , 9am to 6pm

Location : Bugis, Singapore

Interested candidates are invited to apply with their updated resume, current and expected salary to email:sheila@citizen.com.sg

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Job Summary

You will lead end-to-end recruitment efforts by developing strategies, managing the full recruitment cycle, and collaborating with hiring managers to attract and onboard top talent effectively.

Responsibilities

• Develop and implement recruitment strategies to attract qualified candidates aligned with business needs
• Manage the full recruitment cycle including sourcing, screening, interviewing, and onboarding candidates
• Collaborate with hiring managers to clarify staffing needs and define job specifications
• Utilize diverse recruitment channels such as job boards, social media platforms, and networking events to source candidates
• Screen resumes and conduct initial interviews to evaluate candidate qualifications and fit
• Coordinate and schedule interviews between candidates and hiring managers efficiently
• Maintain and update recruitment databases and applicant tracking systems to ensure accurate candidate records
• Provide regular reports and updates on recruitment progress and metrics to stakeholders
• Ensure recruitment processes comply with Singapore employment laws and company policies
• Build and sustain relationships with external recruitment agencies and partners to expand talent pipelines

Required competencies and certifications

• Knowledge of employment laws and regulations in Singapore
• Proficiency in using recruitment software and applicant tracking systems

Preferred competencies and qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum of 2 years of experience in recruitment or talent acquisition
• Strong understanding of recruitment processes and best practices
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively within teams
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively

Other Information

Job benefits:

• Competitive salary package
• Opportunities for professional development and career advancement
• Comprehensive health and wellness benefits
• Supportive and collaborative work environment
• Annual leave and other statutory benefits
• Employee recognition programs

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Executive
• Working Location: West Coast
• Working Hours: 5 days (Mon - Fri, 9.00am - 6.00pm)
• Salary Package: Basic salary up to $4,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Supervise daily administrative and office support tasks.
• Assist with recruitment, work passes, staff onboarding, attendance records, training, and orientation.
• Manage office supplies, facilities, visitor reception, and guest services.
• Coordinate meetings, internal events, and company communications.
• Handle travel arrangements, including flights, hotels, and visas (if needed).

APPLY NOW!!!

• Diploma or Degree in a relevant field.
• Minimum 3 years of experience in HR operations and office administration.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of local employment laws is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10035 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

Benefit

• Staggered working hours available
• Work From Home arrangement (subject to role and operational needs)
• Performance Bonus & AWS
• Medical coverage with panel clinics

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiative

Requirements

• SPM or equivalent
• Fluent in English for better coordination
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context
• Experience in Aircon servicing is advantageous

Job Summary

You will manage administrative and HR tasks, including calendar coordination, event logistics, candidate sourcing, and communication with clients and internal teams to support smooth operations and recruitment processes.

Responsibilities

• Coordinate and manage calendars by scheduling meetings and appointments to optimize time management
• Organize logistics for company events, including catering, transportation, and equipment setup to ensure seamless execution
• Facilitate professional communication as a primary contact point for clients, stakeholders, and internal teams
• Source candidates to support recruitment efforts and maintain an updated pipeline of potential hires
• Track candidates’ application progress to ensure timely follow-up and status updates
• Write, post, and update job advertisements to attract qualified candidates
• Liaise effectively between clients, stakeholders, and internal teams to maintain smooth communication flow

Required competencies and certifications

• Minimum A Levels or a Local Polytechnic Diploma

Preferred competencies and qualifications

• Excellent organizational skills demonstrated through managing multiple administrative and HR tasks efficiently
• Strong communication and interpersonal abilities to engage professionally with diverse stakeholders

Other Information

Benefits

• Opportunities for career advancement and personal development
• A collaborative and supportive work environment

Pay

• Part time -- $13-17/hr
• Full time -- $3000-5000 depending on experience