Total 12,232 Others admin assistant job vacancies

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Job Description

• Industry/ Organization Type: Logistics & Warehousing
• Position Title: HR & Admin Assistant
• Working Location: Tuas (Walk distance from MRT)
• Working Hours: 5 Days, Monday – Friday (8.30am – 5.30pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate employee records, personnel files, and HR databases.
• Support onboarding activities, including workstation setup, office supplies, uniforms, and PPE arrangements.
• Process work pass applications, renewals, and cancellations.
• Manage job postings across recruitment platforms and assist with hiring activities.
• Coordinate training programs, including registration, scheduling, record maintenance, and evaluation.
• Assist with payroll processing, including data preparation, verification of attendance/ claims, and ensuring timely and accurate payroll submission.
• Administer employee insurance claims and liaise with insurers on claim matters.
• Coordinate meetings, company events, and employee engagement activities.
• Oversee office facilities and ensure proper maintenance of office equipment and amenities.
• Provide general administrative support and perform other duties assigned by management.

APPLY NOW!!!

• Minimum Diploma in Human Resources Management or related field.
• At least 1 year of Human Resource experience.
• Proficient in MS Excel, Word, Outlook, and PowerPoint.
• Knowledge with Unit4 Prosoft HRMS is an added advantage.
• Good understanding of HR practices and Singapore's labour laws.
• Experience with payroll processing is preferred.
• Able to work independently and perform under pressure in a fast-paced environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10067 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

RESPONSIBILITIES

Position Overview:

The Admin Assistant is essential in ensuring the efficient operation of the Integrated Service Centre (ISC@235). You will help to ensure a pleasant, efficient and well-kept environment that is conducive for staff to give their best work and projects a welcoming ambience to visitors. Your responsibilities will include handling inquiries, managing appointments, and assisting with various administrative tasks.

Roles & Responsibilities: 

Front Desk and Communication Management:

• Welcome visitors and addressing inquiries about the organization's services.
• Direct visitors to the appropriate staff or department.
• Manage incoming phone calls and messages, screening and forwarding them promptly to the right team members.
• Handle and redirecting incoming emails to the appropriate staff or departments.
• Manage mail, packages, and deliveries, ensuring timely distribution to relevant personnel.
• Facilitate communication with internal teams and external stakeholders.
• Opening/Closing of ISC main entrance door and shutters

Administrative & Staff Support:

• Perform essential administrative tasks, including data entry, coordinating staff appointments, and preparation of reports.
• Provide logistical support for meetings, including overseeing meeting room booking, and preparing meeting materials.
• Assist in staff welfare, e.g. ordering Get Well Basket/Condolence Wreaths
• Assist in the other administrative processes or staff projects as required.

Office Facility Management:

• Coordinate office maintenance and repairs, e.g. printer, aircon, water filter, pest maintenance.
• Oversight of cleaner performance and liaison with cleaning vendor
• Regular checks of office, reporting of defects and facilitating repairs
• Assist with room setting up for meetings, events and/or trainings, and clearing up when required
• Monitoring of meeting rooms usage, maintenance and support staff adherence to protocols for room configuration
• Management of pantry and other shared spaces
• Monitor and manage office supplies inventory.
• Ordering of office supplies (paper, stationery) and basic pantry supplies, including healthy options
• Manage any minor renovation or improvement works at 235 office, if required.

• At least GCE "A" Level or Higher Nitecin Business Admin Services or other relevant qualifications.
• At least 1 year of work experience in a related role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good communication skills, both verbal and written, and organizational skills with attention to detail.
• Compassionate and patient.
• Ability to multitask

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.

Job Description

• Provide sales support, liaise with team and/ or customers on daily basis
• Prepare and process quotation and contracts
• Follow up on quotations until works order received
• Answer phone call and email enquiries
• Prepare powerpoint presentations
• Fill out company pre-qualification documents
• Prepare tender documents and supporting documentation
• Any other assigned duties related to sales support function

Expected Areas of Competence

• Sales and/ or customer service experience in pest control or related fields preferred
• At least 2 years of relevant sales experience
• Thorough understanding of marketing, sales and negotiating techniques
• Good knowledge of MS Office, especially Powerpoint
• Needs to be self motivated, interested to learn and understand the industry
• Must be a strong team player and communicator
• Needs to have good attention to detail

• Prepare and Oversee AR and AP functions, ensuring timely invoicing, payment execution, and accurate receipting.

• Contributed to monthly and year-end closing processes, assisting in the reconciliation of accounts and audit schedules.

• Generated ad-hoc reports to support management decision-making and tracking.

• Attend and manage department's administrative and other requisite eg Stationery and Filing 

• Executed administrative and support duties to ensure smooth daily operations eg: Registration, Enrolment and Admissions / De-registration, Deposit collection etc. with Social Work Team

• Carry out any other tasks or duties as assigned by the supervisor(s).

Requirements

• Minimum ITE/Diploma in Accounting or equivalent.

• 5 days work week plus 1 Saturday (Half day) . 

• 1–2 years of experience in a similar role is preferred.

• Competent in accounting systems and MS Office (Advanced Excel skills, Sharepoint , Intranet are a plus).

• High level of accuracy, attention to detail, and strong organizational skills.

• Ability to work effectively in a team and handle multiple tasks simultaneously.

• Available to start immediately or on short notice.

We are a real estate agency based in Singapore, specializing in serving overseas companies and new immigrant professionals. We are currently seeking a dedicated Administrative Assistant to join our team. If you have a keen interest in Singapore real estate, possess patience, and attention to detail, we would love to hear from you!

Job Responsibilities:

1. Handle Customer Inquiries: Greet and assist clients, understand their needs, and provide appropriate property recommendations.

2. Arrange Property Viewings: Organize and schedule property viewings to ensure a smooth and pleasant experience for clients.

3. Assist with Handover, Move-In, and Move-Out Procedures: Support clients through the handover, move-in, and move-out processes, offering necessary guidance and assistance.

4. Draft Relevant Contracts: Prepare lease and sales contracts as per company requirements, ensuring accuracy and completeness.

5. Coordinate with external vendors for office supplies and service contracts.

6. Support the management and company in any other adhoc administrative tasks

What You Will Learn:

1. Extensive Knowledge of Singapore Real Estate: Gain valuable insights and knowledge about the Singapore real estate market, enhancing your professional expertise.

2. Networking Opportunities: Meet and connect with professionals from various industries, expanding your personal and professional network

We Are Looking For:

1. Interest in Singapore Real Estate: You are passionate about the real estate industry and eager to grow within this field.

2. Patience: You are patient and capable of thoroughly addressing client needs and concerns.

3. Attention to Detail: You have a keen eye for detail, ensuring high-quality work and client satisfaction.

4. Bilingual: Many of our customers came from China, so speaking and writing in Chinese is essential in this position.

If you meet the above criteria and are excited about this opportunity, please contact us as soon as possible! We look forward to welcoming you to our team.

About the Role

We are looking for a highly organised and dependable Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership.

What You Will Do

Secretariat & Administrative Support

• Provide full secretariat support including meeting scheduling, agenda preparation, minutes writing, material collation, and follow-up tracking
• Make travel arrangements and verify travel invoices, claims, and reimbursements
• Assist with requests and queries from internal and external stakeholders in a timely and professional manner
• Cover PA duties for the Executive Director and Director when required

Events & Meetings Coordination

• Coordinate and organise events, meetings, and engagements across physical and virtual platforms
• Manage venue arrangements, logistics, and all supporting materials for internal and external engagements
• Support advisors with scheduling, logistics coordination, and claims processing
• Handle other ad-hoc tasks and projects as assigned by the team or department

What We Are Looking For

• Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or a related field
• Proficient in Microsoft Office — Word, Excel, PowerPoint, and Outlook; familiarity with virtual meeting platforms (Zoom, Teams, Webex)
• Proactive self-starter who anticipates needs and takes initiative without being prompted
• Singaporeans Only

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is notrequired at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

To provide administrative support for Engineering Department in ensuring accurate documentation, timely data entry, and compliance with standard operating procedures to facilitate smooth project execution and activities. 

The Engineering Admin is accountable for delivering projects tracking and update to support the plant’s Compelling Business Need (CBN) targets, including zero safety incidents, zero quality losses, cost savings, efficiency improvement, 100% customer service level, and strong employee engagement.

The role assist the team in execute the projects end-to-end, from concept to commissioning, ensuring delivery on time, within budget, and in scope, while leveraging the Manufacturing Operating System (MOS) to drive disciplined execution and continuous improvement.

He/She will work closely with cross-functional teams (individual respective Project Manager), Procurement and Finance in ensuring project status update / progress communicate wisely across the organization. 

Safety Health and Environment:

• Work closely with the Safety Health and Environment as department representative in ensuring all the requirements, legislation implementation and compliance within the department to legal and corporate standards & policies in all projects and installations as an example LOTOTO – Lock Out Tag Out Test Out, permit to work, hazard work permits, behavioral observation safety, auditing and process isolations.
• Assisting on the managing of contractors in the work area.
• Work with the SHE Team as department representative in ensuring all the safety, health and environment aspect comply and meet the expectation of JDE Global, Regional and local authority requirements.

Quality: 

• Work closely with the Quality Team as department representative in ensuring all the quality related aspect comply and meet the expectation of JDE Global, Regional and local authority requirements. 

Delivery & Cost:

Project Management :

• Engage, communicate and update tracker (CAPEXPro, Microsoft Excel & SAP) on regular basis with all relevant associates through the whole lifecycle of the project to ensure that the project deliverables meets all practical requirements (maintenance, operation, training, etc).

Project Planning:

• Responsible to engage, communicate and update tracker (CAPEXPro, Microsoft Excel & SAP) with each Project Manager/Lead, Start Up Leader & Engineering Person In-charge for engineering scoping, costing and capital expenditure request document preparation using the appropriate standards, processes and procedures aligned with the expectation and requirement by the stakeholders.
• Communicate and follow up the approval process in CAPEXPro / SAP with the approver.

Project Execution:

• Monitoring the cost of individual project through SAP system vs budgetary.
• Raise Purchase Requisition, PR in Share Point and perform Good Receipt, GR in the SAP for engineering related projects.
• Responsible in ensuring project cost monitoring in SAP and CAPEXPro accurate reporting, actual  versus budget using the appropriate standards to report actual, commitment, and remaining budget spend on a monthly basis.

Project Close-Out:

• Responsible to update overall project status in CAPEXPro by engaging each Project Manager/Lead, Start Up Leader & Engineering Person In-charge.

People:

• Responsible in organizing routine department meeting / catch up.
• Work closely with the HR Team as department representative in ensuring all the people related aspect comply and meet the expectation of JDE Global, Regional and local authority request or requirements.

Sales Admin Assistant in the East
1) 5.5 days work
Mon - Fri 8am to 5 pm
Sat 8 am to 12 pm
2) Only Singaporean or PR
3) Handle Chinese Speaking customers (Indoor Retail Sales)
4) Salary : 2300 to 2500

Key Responsibilities:

• Responsible for factory administration duties, handling correspondence, expense claim.
• Organize, store, and maintain production records in physical or digital form including data entry.
• Stock up and purchase of office and pantry supplies.
• Handle visitor reception, deliveries and cleaning contractors
• Uphold confidentiality of sensitive information at all times.
• Applying for/and renewing, maintaining Activity Permits.
• Updating and renewing the Operator Permit, which includes adding and updating any drone variations and new drone models.

Requirements:

• ITE minimal qualification. Fresh graduates are welcomed
• Basic IT office software proficiency, Good written and oral skills
• Physically fit to walk the production floor to collaborate with colleagues
• Good organizational skills and attention to detail

The Administrator provides comprehensive administrative support to the Human Resources team while also overseeing the efficient operation of the Singapore office. This multifaceted role combines office management and human resources support responsibilities. The incumbent will perform a diverse array of administrative services, ensuing seamless office functioning and exceptional support to leadership and associates.

Human Resource Administration

·      Provide logistical support in new hires onboarding. (Staff pass, uniform, PPE, corporate gifts etc.)

·      Onboard new hires and provide basic training on office procedures and systems, when necessary.

·      Assist in the administration of all learning and development, retention and compensation & benefits programs.

·      Main liaison person for canteen vendor on food quality, hygiene and menu.

·      Manage dormitory administration.

·      In charge of company transport management.

·      Support employee engagement activities and contribute to their execution.

·      Actively contribute to company-wide projects and HR initiatives as assigned.

·      Support the organization of company events, meetings, off-site retreats and provide logistical assistance.

Office administration

·      Oversee office supplies inventory, pantry management, place orders and maintain office equipment in optimal working condition. 

·      Coordinate with security on visitors and carpark arrangements.

·      Liaise with cleaning vendors and ensure office environment is well-maintained.

·      Manage incoming and outgoing mail, package deliveries, and maintain efficient record keeping systems.

·      Administer travel requests, including booking hotel accommodations, land, and air transportation as needed.

·      Coordinate with IT on any system or technical requests.

·      Update and maintain office organizational charts, directory and support communication efforts.

Any other ad-hoc tasks when assigned.

• 3 months contract
• Working Days: 2 days per week
• Working Timing: 9am – 6pm (1 hr lunch break)
• Working Location: Central Area (Near Telok Ayer / Tanjong Pagar / Maxwell / Raffles Place / Shenton Way MRT)

Responsibilities & Duties:

• Handling documentation (hardcopy & softcopy)
• Arranging and organising documents
• Checking and verifying information
• Data entry duties
• Providing backup support when support staff are on leave
• Other ad-hoc duties as assigned

Requirement:

• Minimum O-Level or equivalent
• Familiar with Microsoft Office
• Prior office administration experience is required
  

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Assistant Food & Beverage Supervisor

MAIN RESPONSIBILITY

Operational:

• To provide a courteous, professional, efficient, and flexible service at all times, following the hotels Standards of Performance.
• To ensure that health, hygiene and safety regulations are complied with and applied in the department in compliance with HACCP standards and procedures.
• To perform opening and closing procedures established for the Place of Work as assigned.
• To ensure that the inventory par stocks for all operating equipment. 
• To assist in conducting monthly inventory checks on all operating equipment and supplies.
• To assist in controlling the requisitioning, storage and careful use of all operating supplies and equipment (OS&E).
• To liaise with the Kitchen and the whole Food & Beverage Department on daily operation and quality.
• To ensure that the Place of Work and surrounding area is kept clean and organized at all times.

Food & Beverage Product:

• To assist in planning the food & beverage lists and to assist with advertising and promotions.
• To ensure that only fresh products are used in Food & Beverage preparation.
• To monitor operating supplies by maintaining and controlling established food & beverage par stock and operating supplies to ensure smooth operation and to reduce spoilage and wastage.
• To explain the discrepancies in the potential food & beverage cost satisfactorily.
• To have a thorough understanding and knowledge of all food and beverage items in the menu and the ability to recommend beverage combinations and up-sell alternatives
• To prepare and serve food & beverage orders and provide a courteous, professional, efficient and flexible service at all times, following the hotels Standards of Performance.
• To follow correct sequence of service at the assigned station outlined in the Standard Operating Manual.
• To continuously learn on customer service, changing menu item, specials and prices.
• To be fluent in operation of MICROS POS system.
• To handle money and guest charges accurately.

Your responsibilities as Assistant Manager, Human Resources will include but not limited to:

Payroll Administration

• Manage end-to-end payroll processing and administration.
• Perform checks for multi-payroll runs, to ensure proper compliance and accuracy in payroll processing.
• Conduct reconciliation of salary, wages and bonuses information to ensure the accuracy of monthly payroll payment.
• Stay updated on relevant legislation, regulations, and trends related to compensation and benefits, and ensure compliance with all legal requirements.
• Maintain accurate employee payroll records in HR systems.

Benefits Management & Administration

• Manage employee benefits programs including insurance, welfare claims, and other welfare initiatives.
• Liaise with service providers for renewals, claims, and policy updates.
• Monitor benefits utilization and recommend improvements where necessary.

Compensation Management

• Assist in the development, review, and implementation of salary structures, grading systems, and compensation frameworks.
• Support annual salary review, promotion and bonus exercises, including data validation and budget tracking and control.
• Conduct market benchmarking and salary surveys to ensure competitiveness.
• Ensure proper documentation and audit trail for all compensation-related decisions

Data Analysis & Reporting

• Assist in annual budget preparation and forecast.
• Prepare reports on compensation trends, headcount costs, incentive effectiveness, and benefits utilization.
• Analyze HR data to support management decision-making.
• Ensure data accuracy and confidentiality in line with PDPA requirements.

Recruitment

• Manage recruitment processes for managerial positions.
• Manage employee master data update in HRIS for managerial positions.

Policies & Governance

• Assist in the development and review of HR policies relating to compensation and benefits.
• Ensure all compensation and benefits practices are audit-compliant and aligned with internal governance standard and business objectives.

Employee Communication

• Respond to employee queries related to payroll and benefits matters.
• Prepare employee communication on compensation and benefits related matters.

HR Team Development

• Responsible for development of HR team members through coaching, on-the-job guidance, and knowledge sharing to enhance functional competencies.
• Support succession planning and talent development within the HR function to ensure continuity and capability growth.

Others

• Any other legal assignments requested by the Management from time to time.

Our client is a Marine and Offshore Industry. Due to business needs, they are now recruiting a Sales Admin to be part of their Team for ongoing transformation projects. They are located in the West - easily accessible.

• Working Hours: Monday – Friday, 8:30am – 6:00pm
• Location: Penjuru Lane
• Transportation Provided (Bishan/ Serangoon/ Choa Chu Kang/ Jurong East)

Responsibilities:

• Manage the shared mailbox and prioritize urgent email and fax requests in a timely manner.
• Issue Delivery Orders (DOs) and cash invoices accurately and promptly.
• Monitor outstanding or pending enquiries and follow up with third-party vendors on product-related matters.
• Verify Purchase Orders (POs) for accuracy, including pricing, stock availability, terms, and shipping conditions.
• Act as the subject matter expert for Class A key customer enquiries and quotations, and support team members in handling key customer accounts to ensure seamless coverage.

Requirements:

• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)