Total 12,292 Others admin assistant job vacancies

To provide administrative support for Engineering Department in ensuring accurate documentation, timely data entry, and compliance with standard operating procedures to facilitate smooth project execution and activities. 

The Engineering Admin is accountable for delivering projects tracking and update to support the plant’s Compelling Business Need (CBN) targets, including zero safety incidents, zero quality losses, cost savings, efficiency improvement, 100% customer service level, and strong employee engagement.

The role assist the team in execute the projects end-to-end, from concept to commissioning, ensuring delivery on time, within budget, and in scope, while leveraging the Manufacturing Operating System (MOS) to drive disciplined execution and continuous improvement.

He/She will work closely with cross-functional teams (individual respective Project Manager), Procurement and Finance in ensuring project status update / progress communicate wisely across the organization. 

Safety Health and Environment:

• Work closely with the Safety Health and Environment as department representative in ensuring all the requirements, legislation implementation and compliance within the department to legal and corporate standards & policies in all projects and installations as an example LOTOTO – Lock Out Tag Out Test Out, permit to work, hazard work permits, behavioral observation safety, auditing and process isolations.
• Assisting on the managing of contractors in the work area.
• Work with the SHE Team as department representative in ensuring all the safety, health and environment aspect comply and meet the expectation of JDE Global, Regional and local authority requirements.

Quality: 

• Work closely with the Quality Team as department representative in ensuring all the quality related aspect comply and meet the expectation of JDE Global, Regional and local authority requirements. 

Delivery & Cost:

Project Management :

• Engage, communicate and update tracker (CAPEXPro, Microsoft Excel & SAP) on regular basis with all relevant associates through the whole lifecycle of the project to ensure that the project deliverables meets all practical requirements (maintenance, operation, training, etc).

Project Planning:

• Responsible to engage, communicate and update tracker (CAPEXPro, Microsoft Excel & SAP) with each Project Manager/Lead, Start Up Leader & Engineering Person In-charge for engineering scoping, costing and capital expenditure request document preparation using the appropriate standards, processes and procedures aligned with the expectation and requirement by the stakeholders.
• Communicate and follow up the approval process in CAPEXPro / SAP with the approver.

Project Execution:

• Monitoring the cost of individual project through SAP system vs budgetary.
• Raise Purchase Requisition, PR in Share Point and perform Good Receipt, GR in the SAP for engineering related projects.
• Responsible in ensuring project cost monitoring in SAP and CAPEXPro accurate reporting, actual  versus budget using the appropriate standards to report actual, commitment, and remaining budget spend on a monthly basis.

Project Close-Out:

• Responsible to update overall project status in CAPEXPro by engaging each Project Manager/Lead, Start Up Leader & Engineering Person In-charge.

People:

• Responsible in organizing routine department meeting / catch up.
• Work closely with the HR Team as department representative in ensuring all the people related aspect comply and meet the expectation of JDE Global, Regional and local authority request or requirements.

Role summary

Kyoob is hiring a Project Admin & HR Executive to own day-to-day project administration and documentation — including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness — while also supporting general office administration and providing HR coverage when required.

What you’ll do (project administration — main scope)

• Prepare and coordinate authority submissions, EOIs, tender documents, and fee proposals
• Manage project correspondence: letters, emails, and key records
• Liaise with project directors and/or architects on project administration requirements and deadlines
• Coordinate with clients, consultants, and site staff on project-related matters and project accounts
• Maintain structured filing and document control (softcopy and hardcopy) to ensure traceability and audit readiness
• Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks

Office admin & HR coverage (when required)

• Manage phone calls and emails
• Schedule meetings and appointments; coordinate calendars and meeting logistics
• Liaise with vendors (including printers) and support procurement/coordination tasks
• Support HR operations for project site staff, including:timesheets and payroll supportleave, leave compensation, and benefits coordination
• Support ad-hoc assignments and office improvements as needed

Requirements

• Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent
• At least 2 years’ experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)
• Comfortable working with deadlines, submissions, and multiple stakeholders
• Strong organisation and follow-through; reliable document control habits
• Proficient in spoken and written English
• Proficient in Microsoft Office (Excel/Word/PowerPoint)
• Strong communication and interpersonal skills
• High integrity, responsibility, and a collaborative working style

About Kyoob

Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.

Why Kyoob

• Team-first culture: supportive colleagues and cross-office collaboration
• Meaningful work: exposure to real project delivery, submissions, and client-facing coordination
• Systems and standards: a role that values clarity, documentation, and continuous improvement
• Growth opportunities: learn across project operations, admin, and HR support

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Key Responsibilities:

• Responsible for factory administration duties, handling correspondence, expense claim.
• Organize, store, and maintain production records in physical or digital form including data entry.
• Stock up and purchase of office and pantry supplies.
• Handle visitor reception, deliveries and cleaning contractors
• Uphold confidentiality of sensitive information at all times.
• Applying for/and renewing, maintaining Activity Permits.
• Updating and renewing the Operator Permit, which includes adding and updating any drone variations and new drone models.

Requirements:

• ITE minimal qualification. Fresh graduates are welcomed
• Basic IT office software proficiency, Good written and oral skills
• Physically fit to walk the production floor to collaborate with colleagues
• Good organizational skills and attention to detail

The Administrator provides comprehensive administrative support to the Human Resources team while also overseeing the efficient operation of the Singapore office. This multifaceted role combines office management and human resources support responsibilities. The incumbent will perform a diverse array of administrative services, ensuing seamless office functioning and exceptional support to leadership and associates.

Human Resource Administration

·      Provide logistical support in new hires onboarding. (Staff pass, uniform, PPE, corporate gifts etc.)

·      Onboard new hires and provide basic training on office procedures and systems, when necessary.

·      Assist in the administration of all learning and development, retention and compensation & benefits programs.

·      Main liaison person for canteen vendor on food quality, hygiene and menu.

·      Manage dormitory administration.

·      In charge of company transport management.

·      Support employee engagement activities and contribute to their execution.

·      Actively contribute to company-wide projects and HR initiatives as assigned.

·      Support the organization of company events, meetings, off-site retreats and provide logistical assistance.

Office administration

·      Oversee office supplies inventory, pantry management, place orders and maintain office equipment in optimal working condition. 

·      Coordinate with security on visitors and carpark arrangements.

·      Liaise with cleaning vendors and ensure office environment is well-maintained.

·      Manage incoming and outgoing mail, package deliveries, and maintain efficient record keeping systems.

·      Administer travel requests, including booking hotel accommodations, land, and air transportation as needed.

·      Coordinate with IT on any system or technical requests.

·      Update and maintain office organizational charts, directory and support communication efforts.

Any other ad-hoc tasks when assigned.

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin Executive
• Working Location: West Coast
• Working Hours: 5 days (Mon - Fri, 9.00am - 6.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Supervise daily administrative and office support tasks.
• Assist with recruitment, work passes, staff onboarding, attendance records, training, and orientation.
• Manage office supplies, facilities, visitor reception, and guest services.
• Coordinate meetings, internal events, and company communications.
• Handle travel arrangements, including flights, hotels, and visas (if needed).

APPLY NOW!!!

• Diploma or Degree in a relevant field.
• Minimum 3 years of experience in HR operations and office administration.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of local employment laws is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10035 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Summary

The Executive Assistant provides high-level administrative and strategic support to senior management. This role requires strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage and coordinate the GM calendar, appointments, and meetings

• Prepare meeting agendas, reports, presentations, and minutes

• Screen calls, emails, and correspondence on behalf of the executive

• Act as the primary point of contact between the executive and internal/external stakeholders

2. Administrative & Operational Support

• Coordinate travel arrangements, itineraries, and accommodation

• Track and manage confidential documents and company records

• Assist in drafting business correspondence and reports

• Monitor deadlines and follow up on key action items

3. Business Coordination

• Liaise with internal departments and external partners

• Support project coordination and business initiatives

• Assist in preparing budgets, expense reports, and payment documentation

4. Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality

• Maintain professionalism in all communications

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: Admin Assistant
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD 2200
• Duration: 1-year contract (Renewable if performance meets expectations)

Key Responsibilities

• Conduct routine equipment and system inspections remotely using online software platforms
• Record maintenance findings in Google Sheets for tracking and reporting purposes
• Perform remote audits of corrective maintenance activities carried out by onsite engineers
• Execute routine maintenance tasks remotely, including software updates, calibration verification, and system optimization
• Consistently meet individual and team targets for monthly preventive maintenance
• Coordinate with onsite engineers to plan and schedule maintenance activities effectively
• Analyze performance data and trends to proactively identify potential issues and areas for improvement

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in the related field
• Proficient in Excel

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79718 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Responsibilities:

• Manage the full recruitment cycle for rank and file to executive roles across departments.
• Collaborate with hiring managers to analyse workforce requirements and develop effective recruitment strategies aligned with organisation goals.
• Source candidates using diverse channels including job portals, social media, career fair and employee referrals to build a robust talent pipeline.
• Conduct screening interviews to evaluate candidates’ technical skills and cultural fit.
• Oversee the entire employment process including onboarding, confirmation, transfer, promotion, and offboarding.
• Administer work pass applications, renewal, and cancellation; liaise with MOM to resolve related issues and coordinate dormitory arrangements for foreign workers.
• Monitor and manage staff attendance, leave administration and disciplinary process.
• Provide administrative support such as procurement office supplies, stationery, uniforms, etc.
• Coordinate facility management tasks such as lift renewal, copier maintenance and fire safety equipment servicing, etc.
• Plan and organize company events and team bonding activities to enhance employment engagement.
• Perform any other HR & administrative duties as assigned.

Job Requirements:

• Degree or Diploma in HR / Business related field.

• Minimum 3 years of recruitment experience across diverse roles in both PMET and non-PMET
• Strong knowledge of sourcing techniques and recruitment analytics.
• Good understanding of MOM regulations and local Employment laws.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Highly organised, resilient and efficient with positive attitude and strong problem-solving skills.

Working Hours

8am to 5.30pm (Monday to Friday)

Transportation is provided: Pick up at Lakeside MRT station

Why Join Us:

• Be part of a company that values and invests in its employees.
• Work in a collaborative and inclusive environment.
• Enjoy a supportive culture that encourages innovation and career growth.
• Competitive compensation and benefits package.

Attractive Staff Benefits: Performance Bonus, Medical benefits, and Staff Purchase

Job Description:

- Preparation and filing of reports

- ⁠Review of reports

- ⁠Coordination with client on after sale services

- ⁠Preparation of quotation

- ⁠Carry out site survey

Requirements:

- Background in engineering preferred

- ⁠Proficient in autocad

- ⁠Able to work independently

- Add in the usual skills for MS office and things like work under pressure, fast pace etc.

Accounts Duties

• Handle the full set of accounts, including general ledger, month-end and year-end closing activities.
• Process purchases, staff reimbursements, and payments to vendors (Accounts Payable).
• Issue invoices, credit notes, preform receipts, and follow up on outstanding payments from customers (Accounts Receivable).
• Perform bank reconciliations and maintain accurate accounting records.
• Assist with CPF submissions, GST filings, and regulatory compliance requirements.
• Prepare monthly management accounts, financial statements, and periodic schedules for management review.
• Liaise with banks and other external stakeholders as required.

Administrative Duties

• Provide administrative support for HR matters, including work pass applications and renewals, IR21 tax clearance submissions, employee insurance administration, and maintenance of personnel records.
• Manage general office administration, including document filing, correspondence, and office supplies.
• Perform other ad hoc accounting and administrative duties as assigned by management.

Job Description

• Industry/ Organization Type: Management of Companies and Enterprises
• Position Title: Accounts & Admin Executive
• Working Location: Tuas (Company transportation provided)
• Working Hours: 5 days (Monday – Friday, 8:30 AM – 4:30 PM)
• Salary Package: Basic Salary + Meal Allowance + AWS
• Duration: Permanent Role

Key Responsibilities

• Manage daily bookkeeping and bank reconciliations.
• Handle accounts payable (AP) and accounts receivable (AR).
• Prepare and process invoices, payments, and expense claims.
• Support monthly, quarterly, and yearly financial closing activities.
• Assist with GST submissions and tax filings, where applicable.
• Prepare financial reports and support audit activities.
• Provide general office administrative support, including filing, scheduling, and correspondence.
• Manage office supplies and maintain an organised workplace.
• Liaise with vendors on property investment and maintenance matters.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Accounting, Business Administration, or a related field.
• At least 2 years of relevant accounting and administrative experience.
• Detail-oriented, organised, and able to multitask.
• Able to work independently and handle confidential information with care.
• Responsible, able to meet deadlines, and able to comply with data privacy requirements.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82058 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Workwear / Safety Apparel Industry
• Position Title: Accounts & Admin Assistant
• Working Location: Tai Seng
• Working Hours: 5 days (Monday – Friday, 8:30 AM – 5:30 PM)
• Salary Package: Basic Salary + Performance Bonus + AWS + Medical Benefits
• Duration: Permanent Role

Key Responsibilities

• Handle Accounts Receivable (AR) and Accounts Payable (AP) transactions and daily accounting activities.
• Prepare and send monthly statements of accounts and follow up on outstanding matters.
• Review sales orders, invoices, credit notes, and customer purchase orders for accuracy.
• Maintain proper filing systems and ensure accounting records are well organised and updated.
• Monitor ageing reports, sales reports, and purchase reports.
• Assist with journal entries, audit preparation, and month-end and year-end closing activities.
• Liaise with internal and external parties on finance and account-related enquiries.
• Support general administrative and office duties as required.
• Perform other ad-hoc duties assigned

APPLY NOW!!!

• Minimum 1 year of relevant working experience.
• Proficient in Microsoft Office applications and able to learn new software systems.
• Able to work independently with minimal supervision.
• Comfortable working in a fast-paced environment.
• Good communication and interpersonal skills.
• Detail-oriented, organised, and responsible in handling tasks.
• Willing to learn and contribute to process improvements.
• Able to work well both independently and in a team environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #84598 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Construction
• Position Title: Accounts cum Admin Assistant
• Working Location: Upper Thomson
• Working Hours: 5 days (Monday to Friday, 8.30am – 5.30pm)
• Salary Package: Basic Salary $2,200 - $2,800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Handle basic accounting duties including data entry, invoicing, and payment process
• Assist in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Handle general administrative duties and provide office support
• Assist with preparation of reports and other documentation
• Liaise with suppliers, vendors and internal departments when necessary
• Perform other ad hoc duties as assigned by Superior or Management

APPLY NOW!!!

• Diploma / LCCI / relevant accounting qualification
• At least 1 year of experience in handling accounts duties; experience in the construction Industry will be an added advantage
• Proficiency in Microsoft Office application (Excel, Word)
• Knowledge of ACCPAC and Ezy accounting software will be an added advantage
• Meticulous, responsible, possession of a good working attitude and a team player

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10043 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken