Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

• Providing support and assistance to the engineer and project team.
• Data entry/report when required.
• Maintain maintenance servicing reports.
• Issue servicing contract for valid PO/ approved quotation.
• Monitor and expedite delivery schedules of suppliers
• Willing to work in Tuas area
• Minimum 1 to 2 years of relevant working experience.

Job Overview

We are looking for a detail-oriented and organized Admin Executive to support administrative operations within the automotive financing sector.

This role primarily involves assisting with loan processing, documentation, and coordination with internal teams and external partners. The ideal candidate is meticulous, efficient, and comfortable working in a fast-paced environment with high accuracy requirements.

Key Responsibilities

Assist in processing automotive loan applications and documentation

Verify customer information and ensure completeness of submitted documents

Liaise with financial institutions, dealers, and clients regarding loan matters

Maintain accurate records and update internal systems

Prepare reports, forms, and administrative documentsMonitor loan application status and follow up where necessary

Handle general administrative duties such as filing, data entry, and correspondence

Support the team with ad hoc administrative tasks

Key Requirements

Minimum 2 years of administrative experience

Strong attention to detail and accuracy in handling documentation

Good organizational and time-management skills

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Ability to handle confidential information with integrity

Strong communication and interpersonal skills

Ability to multitask and meet deadlines in a fast-paced environment

Basic understanding of loan processing or financial services is an advantage

Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to oversee and support the daily administrative operations of the company. The successful candidate will play a vital role in ensuring smooth office operations by managing documentation, coordinating internal and external communications, supporting management, and maintaining efficient administrative processes.

The Administrative Executive serves as a key liaison between departments, clients, vendors, and management, ensuring operational efficiency and compliance with company policies. The ideal candidate possesses strong organizational skills, excellent communication abilities, and the capacity to multitask effectively in a fast-paced environment.

Key Responsibilities

Office Administration

• Manage and coordinate daily office operations to ensure smooth business activities.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Monitor office facilities and coordinate maintenance, repairs, and service providers.
• Ensure office equipment and resources are properly maintained and operational.
• Develop and maintain efficient administrative systems and processes.

Document Management & Record Keeping

• Prepare, organize, and maintain company records, reports, contracts, and correspondence.
• Ensure proper filing and retrieval of physical and electronic documents.
• Maintain accurate employee, vendor, customer, and operational records.
• Assist in the preparation of reports, presentations, meeting materials, and business documents.
• Ensure document confidentiality and compliance with data protection requirements.

Coordination & Communication

• Serve as the primary point of contact for administrative enquiries.
• Coordinate communication between departments to facilitate smooth workflow.
• Liaise with external vendors, service providers, customers, and business partners.
• Handle incoming calls, emails, and correspondence professionally.
• Support management in scheduling appointments, meetings, and business engagements.

Meeting & Calendar Management

• Coordinate and schedule meetings, appointments, and company events.
• Prepare meeting agendas, minutes, and follow-up action items.
• Arrange travel bookings, accommodations, and transportation when required.
• Maintain management calendars and coordinate scheduling conflicts.

Human Resources Support

• Assist with employee onboarding and offboarding processes.
• Maintain employee records and documentation.
• Support recruitment activities, interview scheduling, and candidate coordination.
• Assist in leave administration and attendance record management.
• Support employee engagement and welfare initiatives.

Finance & Procurement Support

• Assist with invoice processing, payment tracking, and purchase documentation.
• Coordinate with the finance department on administrative and accounting matters.
• Manage purchase requests and vendor documentation.
• Monitor office expenditure and maintain procurement records.

Compliance & Policy Administration

• Ensure compliance with company policies, procedures, and administrative standards.
• Assist in maintaining company licenses, permits, and regulatory documentation.
• Support audits and internal compliance reviews when required.
• Recommend process improvements to enhance operational efficiency.

Reporting & Operational Support

• Prepare periodic administrative and operational reports.
• Monitor administrative performance and identify areas for improvement.
• Support management with special projects and business initiatives.
• Perform ad-hoc administrative and operational duties assigned by management.

Requirements

Education & Experience

• Diploma or Degree in Business Administration, Management, Human Resources, or related fields.
• Minimum 2 years of administrative experience preferred.
• Experience in office administration, operations support, or executive administration is advantageous.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong document management and reporting capabilities.

Core Competencies

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to multitask and prioritize workload effectively.
• Strong problem-solving and coordination abilities.
• Ability to maintain confidentiality and professionalism.
• Positive attitude and willingness to learn.

Role Overview

We are seeking a meticulous and organized Admin/Accounts Assistant to support our growing operations. The ideal candidate will handle day-to-day administrative tasks and basic accounting functions, with a specific focus on supporting our commodity trading desk. Experience or knowledge of the commodity trading lifecycle, trade documentation, and shipping terminology is highly preferred.

Key Responsibilities

1. Accounts Support:

• Assist in maintaining accurate financial records, including accounts payable (AP) and accounts receivable (AR).

• Process invoices, payment vouchers, and expense claims accurately and in a timely manner.

• Perform bank reconciliations and monitor cash flow updates.

• Assist in the preparation of monthly financial reports and closing schedules.

2. Trade Admin & Logistics Support:

• Handle trade documentation including Letters of Credit (L/C), Bills of Lading (B/L), commercial invoices, and packing lists.

• Coordinate with banks for trade finance documentation processing.

• Liaise with operational teams, brokers, and shipping agents to ensure smooth trade execution and documentation flow.

• Maintain and update trade execution files, contracts, and customer databases.

3. General Administration:

• Manage corporate filing systems (both physical and digital) to ensure audit readiness.

• Handle general office administrative duties, including managing office supplies and incoming/outgoing mail.

• Support management with ad-hoc administrative or financial tasks as required.

Requirements & Qualifications

• Education: Diploma or Degree in Accountancy, Finance, Business Administration, or a related discipline.

• Experience: Minimum 1–2 years of experience in an admin/accounting role, ideally within a Commodity Trading or Wholesale Trade environment.

• Industry Knowledge: Basic understanding of trade finance instruments (e.g., Letters of Credit) and shipping/incoterms is highly advantageous.

• Technical Skills: Proficiency in MS Office (especially MS Excel for data management) and familiarity with accounting software (e.g., Xero, QuickBooks, or SAP).

• Soft Skills: Strong attention to detail, highly organized, excellent communication skills, and the ability to work effectively under tight trade deadlines.

Job Responsibilities:

• Provide full administrative support to the Director.
• Manage office daily operations including document filing, data entry, and office supplies inventory control.
• Assist in processing simple financial documents such as invoices, purchase orders, and reimbursement claims.
• Coordinate internal and external meetings, including scheduling, sending reminders, and preparing meeting minutes.
• Handle incoming phone calls, emails, and visitors professionally.
• Arrange travel, accommodation, and itinerary for business trips when required.
• Assist in preparing letters, reports, and presentation slides.
• Support basic HR tasks such as leave tracking and maintaining employee attendance records.

Requirements &Qualifications:

• Minimum 1–2 years of relevant administrative experience, preferably in a consultancy or professional services environment.
• Diploma or equivalent qualification in Business Administration or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Detail-oriented, organized, and able to handle multiple tasks.
• A proactive team player with basicproblem-solving skills.

Job Description:

• Perform basic administrative duties (e- filling, filling, binding, scanning and etc).
• Maintain and update database.
• Handle sensitive information in a confidential manner.
• Assist Finance and Contract Department to upload payment submission via in-house system.
• Other ad hoc duties as assigned.

Job Requirements:

• Diploma in Business Administration or equivalent.
• Entry level candidates are encouraged to apply (fresh grads are welcome).
• Good attitude and communication skills.
• Working Location: East

Company Overview

We are Franchisees of SUBWAY and owns a multiple outlets.

Job Summary

Support daily accounting and HR functions to ensure accurate financial records and smooth human resource operations for the company.

Responsibilities

• Manage daily accounting tasks including accounts payable, accounts receivable, general ledger, petty cash, and journal entries to maintain accurate financial records
• Organize and maintain proper filing and documentation of accounting records for easy retrieval and compliance
• Administer banking transactions using internet banking to ensure timely and accurate payments and receipts
• Ensure accuracy and timely closure of monthly accounts to support financial reporting deadlines
• Maintain employee records, process payroll, and handle CPF submissions, leave, and attendance records to ensure compliance and accurate employee compensation
• Respond to staff enquiries related to HR policies and benefits to provide clear and consistent information
• Ensure compliance with Ministry of Manpower (MOM) regulations and company HR policies to uphold legal and organizational standards
• Prepare management reports related to manpower, HR, and finance to support decision-making
• Draft company letters and memos to communicate official information effectively
• Manage licenses and permits on government portals to maintain regulatory compliance
• Issue and control company items to track assets and supplies
• Perform other accounts and HR administrative duties as assigned by management to support operational needs

Requirement

• Proficient in Microsoft Office, ABSS Accounting, Info-tech HR system
• Salary will commensurate based on working experience

Job Description

• Perform daily SAP payment entry, reconciliation, and related billing administration.
• Process billing for laboratory tests, diagnostic scans, and other clinical services.
• Manage e-filing, consolidation, and archival of patient records and case notes.
• Request and coordinate Letters of Guarantee (LOGs), Guarantees of Payment (GOPs), and related insurance matters.
• Attend to patient, insurer, hospital, and clinic enquiries, including requests for medical reports and supporting documentation.
• Schedule appointments for new referrals and coordinate teleconsultation sessions.
• Respond to enquiries received via Corporate WhatsApp and the OncoCare Connect App.
• Review and resolve assigned Pulse reports and support claim note (CN) tying for straightforward cases.
• Verify and upload Letters of Credit (LOCs) received from clinics.
• Provide operational support and coverage for team members during periods of absence.
• Undertake ad-hoc administrative duties and projects as assigned.
• Perform any other duties as assigned by the Company.

Job Requirements

• Minimum GCE 'O' Level qualification.
• Proficient in Microsoft Office applications and basic computer software.
• Willingness to learn and acquire new skills and knowledge.
• Good interpersonal and communication skills, with the ability to interact professionally with patients and stakeholders.
• A team player who can work effectively in a collaborative and fast-paced environment.
• Able to multitask, prioritise work, and maintain attention to detail.

Role Overview

We are seeking a detail-driven ID Admin to manage, govern, and operationalize enterprise identity and access operations across mission-critical environments. This role is a core pillar of cybersecurity hygiene, operational continuity, and compliance assurance. The successful candidate will anchor identity lifecycle management with precision, speed and control.

Key Responsibilities

Identity Lifecycle Management

• Provision, modify, suspend, and deprovision user access across enterprise systems
• Administer user identities across Active Directory, Azure AD, and enterprise IAM platforms
• Manage joiner, mover, and leaver processes with strict SLA adherence

Access Governance and Controls

• Enforce role-based access control and least-privilege principles
• Maintain access matrices, entitlement tracking, and audit evidence
• Support periodic access reviews, recertification exercises, and compliance audits

Security Operations Support

• Respond to access-related security incidents and risk findings
• Support MFA, SSO, and conditional access policy operations
• Execute identity-related remediation actions during security events

Service Operations and Reporting

• Handle access requests through ITSM platforms with audit-ready documentation
• Track SLA performance, request volumes, and exception handling
• Prepare operational dashboards and management reports

Process Improvement and Automation

• Drive continuous improvement of identity workflows
• Support automation initiatives for identity provisioning and access governance
• Enhance user experience without weakening security posture

Required Technical Skills

• Hands-on experience with Active Directory and Azure AD
• Exposure to IAM platforms such as Okta, SailPoint, CyberArk, or equivalent
• Strong understanding of RBAC, MFA, SSO, and access governance models
• Familiarity with ITSM tools such as ServiceNow, Remedy, or equivalent
• Experience supporting enterprise audit and compliance environments

Qualifications and Experience

• Diploma or Degree in Information Technology, Cybersecurity, or related discipline
• Minimum 2 to 5 years of relevant identity and access operations experience
• Exposure to regulated or large-scale enterprise environments is highly advantageous

Core Competencies

• High precision and operational discipline
• Strong ownership of access integrity and security controls
• Clear communication with business and technical stakeholders
• Ability to operate under strict SLA and compliance requirements
• Strong documentation and governance mindset

Please send your detailed resume in MS Word format to resume@goldtecHRs.com with

• Education Level
• Working experiences
• Each employment background
• Reason for leaving each employment
• Last drawn salary
• Expected salary
• Date of availability

Duties and Responsibilities

• Process customer orders and ensure timely and accurate order fulfilment.
• Handle inbound Goods Receipt Notes (GIN) and update inventory records accordingly
• Coordinate and execute inter-company inventory transfers.
• Maintain accurate records of inventory transactions and stock movements.
• Collaborate with other departments to ensure smooth order processing and inventory management.

Educations

• Minimum Secondary education and above
• At least 1 year of experience in warehouse administration or inventory management preferred
• Strong organizational and record-keeping skills
• Computer literate
• Proficient in Warehouse Management Systems (WMS) or inventory software
• Team player with good communication skills

Job Summary:
We are seeking a responsible and detail-oriented Admin Executive to support our daily administrative and project coordination functions within the construction industry. The ideal candidate should be organized, proactive, and able to work in a fast-paced environment.

Key Responsibilities:

• Provide general administrative support to the project and operations team
• Handle documentation, filing, and data entry with accuracy
• Assist in preparation of reports, invoices, and project-related documents
• Coordinate with suppliers, subcontractors, and internal departments
• Manage office supplies, scheduling, and correspondence
• Support HR-related tasks such as attendance tracking and onboarding documentation
• Ensure compliance with company policies and regulatory requirements

Requirements:

• Diploma or Degree in Business Administration or related field
• At least 1–2 years of administrative experience, preferably in construction or engineering industry
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Able to work independently and as part of a team

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

The regional Studio Coordinator partners with regional members to collectively drive the operational success of the APME regional hub studio. This role sits at the hub of the studio, providing point of contact for internal, external, and firmwide team members. This role partners with the Senior Executive Assistant to ensure alignment between studio operations and executive priorities, contributing to the overall efficiency and success of the regional hub team.

What You Will Do

Administrative Support to Regional Leadership

• Provide administrative support, including but not limited to calendar management, travel arrangement includes visa arrangement, hotel arrangement and managing expenses reimbursement
• Manage and coordinate meeting arrangements; ensuring logistics, room setup, catering and tech requirements are arranged in advance
• Handle confidential information with professionalism and discretion
• Other ad hoc duties as assigned, not limited to the duties above

Studio Operations

• Support monthly studio-wide meetings including sending meeting invites, ensuring room booking and readiness, refreshment arrangement (if needed); work with regional leadership to develop agenda
• Support internal and external event planning and execution
• Coordinate studio operations across multiple timezone, locations, ensuring consistency and efficiency
• Partner with office administrative team and IT to plan for software and workspace updates and changes
• Partner with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking, leave tracking/reconciliation
• Work with respective departments to support the onboarding of regional team members and provide studio orientation

Your qualifications

• Minimum 5 years of working experience in similar capacity
• Demonstrate good communication and people skills to be able to work confidently across all levels
• Demonstrate excellent professionalism, trustworthy, integrity
• Demonstrated financial literacy with a keen sensitivity to numbers and diligence in managing company related expenses/budgets.
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects at the same time
• Ability to manage complex situations
• Proficient with Microsoft Office

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills