Total 119 admin job vacancies in D26 Upper Thomson, Springleaf

Job Description

• Manage basic office administrative tasks including data entry, filing, printing, reporting and emailing
• To provide general administrative support, including managing correspondence, scheduling, and maintaining office supplies
• Assist to record and process all suppliers’ invoices and accounting practices
• Maintain bookkeeping and office accounting needs
• Assist to handle communications with suppliers and vendors via phone, email
• Process transactions, initiate payment, deposits and updating ledgers, budgets and financial reports, etc.
• Assist in order processing, shipment coordination, and inventory management
• Assist to collect payments and update accounts payable and receivable records
• Manage any ad hoc administrative tasks as required to support smooth operations
• Maintain a database, ensuring that records are complete and current.
• Update ledgers, researching and resolving discrepancies.
• Abide by all company procedures and accounting principles
• To always work as a team player and be prepared to be flexible in order to ensure that operations are always as efficient and profitable as possible.

Requirements

• Min LCCI Book-keeping / CAT or equivalent with computer literacy
• 2 years' relevant experience
• Familar with Microsoft Office (Word & Excel)
• Short Notice or Immediate Availability advantageous

Working Hours

Mon - Fri : 8.30am to 6pm

[Job ID: 1505106]

Responsibilities:

• Provide comprehensive administrative and operational support to the Business Development team
• Liaise with dealers and hirers on all auto financing–related matters
• Evaluate and process loan applications, ensuring accuracy and completeness prior to approval
• Coordinate loan disbursement and ensure all approval conditions are fulfilled
• Handle customer and dealer enquiries on loan status, financing options, and post-approval matters
• Support credit management activities related to financing portfolios
• Assist with COE renewal, insurance enquiries, and related operational matters

Requirements:

• Minimum 1–2 years of experience in auto financing, loan processing, or credit evaluation

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Responsibilities:

• Develop and maintain production schedules; update ERP/MRP systems and communicate changes across teams.
• Manage batch production records (BPRs), ensuring accurate documentation, data entry, and audit readiness.
• Verify production and quality records for completeness and compliance.
• Monitor inventory levels, coordinate material issuance, and support stock counts and reconciliation.
• Prepare shipping documents such as bills of lading, manifests, and COAs and coordinate deliveries with warehouse, carriers, and customers.
• Track shipments and handle basic customer inquiries.
• Compile production reports and support daily operational communications.
• Manage procurement of operational and office supplies.
• Support payroll processing through timekeeping data entry.
• Assist with onboarding and general administrative tasks.

Requirements:

• Minimum 2 years’ experience in administrative, planning, or logistics roles within manufacturing or regulated environments.
• Proficiency in Microsoft Office, especially Excel for data analysis and reporting.
• Experience with ERP/MRP systems such as SAP, Oracle, or NetSuite.
• Knowledge of GMP and basic food safety principles.
• Familiarity with HACCP and traceability requirements is an added advantage.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Job Responsibilities:
1.     Provide administrativesupport to the project management team. Liaise with relevant department, main-contractor and sub-contractor to facilitate smooth project execution.(Purchase data Entry, Project insurance, etc.)

2.     Process and monitor progress claims and payments, and assist in finalization of project accounts within stipulated timelines.

3.     Reconcile supplier invoices against issued POs and assist procurement to handle supplier queries.

4.     Monitor project costs and assist in preparing project billing documentation and monthly project reports(e.g., cash flow, POs, subcontractor and client certifications, payment, etc.)

5.     Following up on overdue receivables.

6.     Assist with upkeep, maintenance, and review of project budgets.

Job Requirements:

1.      Minimum 2 years of experience in an administrative or project support role, familiar in the construction industry.

2.      Good communication and time management skills.

3.      Proficient in Microsoft Office (Word, Excel, Outlook)

4.      A team player with a positive attitude and willingness to learn and grow with the team.

Job Description & Requirements

• General administrative duties.
• Handling incoming calls, fax, emails and mails.
• Establish and maintain department files and records.
• Responsible for company HR functions.
• Work pass application, renewal, transfer and cancellation.
• Maintain and update employee information in personal files.
• Handle leave and medical records.
• Arrange and inform new workers of their medical checkups/ course dates/ MOM appointments and dormitory.
• Other ad-hoc duties as assigned.
• Minimum GCE ''O'' Level.
• Experience in HR will be an added advantage.
• Able to multitask and hardworking.
• Computer literate, good knowledge in MS Excel and Word.
• Required language(s): English, Chinese
• Able to start work immediately

We are looking for a reliable and detail-oriented HR Admin Assistant to support our Human Resources team in Singapore. The ideal candidate is someone who is organized, comfortable with administrative and data entry work, and keen to gain hands-on exposure to HR operations. You will play an important role in maintaining accurate employee records, managing HR documentation, and supporting day-to-day HR administrative tasks, contributing to a smooth and well-organized workplace.

Roles and responsibilities

• Perform HR data entry and updates in HR systems
• Update employee headcount, MOM OED and other basic HR reports
• Maintain data accuracy on HRMS
• Scan, sort, and file employee documents
• Maintain proper filing and naming structure for personnel files
• Assist in preparing standard HR letters
• Support onboarding documentation for new hires
• Respond to simple HR administrative enquiries and redirect when necessary
• Provide general administrative support to the HR team
• Assist with other HR-related tasks as assigned

Desirable Attributes & Competencies

• GCE A’ Level or Diploma in any discipline
• Fresh graduates and candidates with no prior HR experience are welcome to apply
• Comfortable with data entry and administrative work
• Ability to handle confidential information professionally
• Organized, responsible and willing to learn

Interested applicants may apply directly on our job portal:
https://fhh-talentmagnet.base44.app/welcome

Responsibilities

• Preparing spreadsheets and invoices for billing to customers
• Provide customer service to customers requesting for billing invoice
• Prepare documents for mailing out to customers
• Basic accounting duties such as preparing payment vouchers
• Basic administrative duties including filing, scanning or copying
• Any ad-hoc activities as assigned

Requirements

• Diploma/Nitec Cert in Accounting preferred
• Relevant experience in Accounting/Billing
• Familiar in Microsoft Office and Microsoft Teams
• Knowledge of Xero will be a bonus
• Self-motivated, able to work independently and in a team
• Able to start on short notice or immediately will be preferred

Benefits

• 5 days work week - Monday to Friday, 9am to 6pm
• No overtime required
• Medical claim reimbursement
• Annual leave

Responsibilities:

• Provide general administrative support (filing, data entry, document management)
• Assist Operations team with daily coordination and shipment documentation
• Prepare and process cross-border transport documents (e.g., permits, manifests)
• Maintain accurate records and update internal systems
• Follow up on missing documents and support communication with drivers and stakeholders
• Ensure proper filing and compliance with company and regulatory requirements
• Support ad-hoc tasks and operational needs

Requirements

• GCE ‘O’ level / Diploma in Business Administration, Logistics, supply chain or related field.
• Relevant experience working in Logistics industry
• Proficient in Microsoft Office
• Knowledge and understanding of land import and export documents
• Strong communication skills
• Self-motivated, able to work independently and in a team
• Ability to multitask and work in a fast-paced environment
• Able to start on short notice or immediately will be preferred
• You may be required to speak in Malay Language to communicate with cross-functioning teams and suppliers in Malaysia.

Benefits

• 5 days work week - Monday to Friday, 9am to 6pm
• No overtime required
• Medical claim reimbursement
• Annual leave

Company Overview

Founded in 1980, Cristofori Music is Singapore’s premier music education and instrument retailer. With an established network of 37 outlets island-wide, our HQ Logistics team provides the essential backbone for our operations.

Job Summary

Join the headquarters of Cristofori Music. We are looking for a reliable and organized Logistics Admin to manage our stock movements and support our daily warehouse operations.

Job Description

• Maintain and update inventory logs using internal software applications to track stock flow and support operational needs
• Administer and process all incoming and outgoing stock items to maintain accurate inventory records in the database
• Assist in conducting regular stock takes and cycle counts at the HQ warehouse to ensure inventory accuracy
• Communicate effectively with team members to ensure smooth warehouse and logistics operations

Requirements

• Data entry to support inventory management tasks
• Assist in stock administration
• Organizational skills with attention to detail for accurate record-keeping and stock handling
• Effective communication skills and support logistics activities

Remunerations:

• Starting Monthly Salary: $2600 - $2800
• 5 day-work week, Monday to Friday, 8:30 AM – 5.30 PM
• Fringe benefits include medical benefits, insurance coverage, free music course etc.

Working Locations

Blk 3014, Bedok Industrial Park E, #02-2150, Singapore 489980 (Nearest MRT: Simei, Tampines West)

Roles & Responsibilities

Job Description

• Assist Accounts department on daily financial transactions and data entries, invoice processing and maintaining records
• Process and ensure all invoices are accurately record in the accounting system.
• Preparation and submission of Goods and Services Tax returns.
• Co-ordinate with auditors, tax agents and others ad-hoc jobs.
• Knowledge of ISO auditor

Requirements

• Diploma in Accounting/Finance.
• At least 2 years of working experiences in accounts and administrative.
• Meticulous with strong organisation and communication skills.
• Experience with accounting software MYOB in a plus

Job Description

We are seeking a proactive and detail-oriented Business Admin Executive to join our growing team. This role focuses on quotation preparation, client coordination, and supporting project costing activities. You will work closely with internal departments and external clients to ensure accurate pricing and smooth communication throughout each project.

This is an excellent opportunity for individuals who enjoy a mix of administrative, analytical, and customer-facing responsibilities, especially within the construction or engineering sectors.

Responsibilities

• Prepare project quotations based on client requirements
• Coordinate with internal teams (technical, operations, admin) to gather necessary information for pricing
• Maintain and update quotation records, pricing templates, and customer databases
• Liaise with clients to clarify specifications, answer inquiries, and provide timely follow-up
• Build and maintain strong working relationships with clients and project stakeholders
• Support management in identifying and tracking new project leads or business opportunities
• Assist with general administrative tasks and internal business operations as required

Requirements

• Experience in construction, utilities, engineering, or similar project-based environments preferred
• Able to read and interpret construction drawings, site layouts, and technical maps
• Strong analytical skills for calculating labour, materials, and equipment costs
• Highly organized, detail-oriented, and capable of managing tight deadlines
• Proactive and able to work independently with minimal supervision
• Proficient in Microsoft Excel (for costing) and Microsoft Word (for documentation)
• Strong interpersonal and client communication skills
• Experience with tender submissions, proposal preparation, or quotation packaging is an advantage

Why Join Us?

• Gain hands-on experience in project costing and commercial operations
• Work in a stable, growing company with clear opportunities for long-term career development
• Exposure to the construction and engineering industry
• Join a supportive and close-knit team with direct access to company leadership
• Learn valuable business skills including pricing strategy, quotation development, and client management

Job Requirements

• Self-motivated, goal-oriented, and able to work collaboratively as a team player   

• Strong negotiation skills, with ability follow-through on candidates

• Excellent verbal and written communication skills

• Proficiency in MS Office Suite: (Word, Excel, PowerPoint) is a must.

• Familiarity with LinkedIn or other job boards is a plus

Job scope

• Assist in identifying suitable candidates: This could involve using job boards, LinkedIn, and other platforms to find potential candidates.

• Conduct initial resume screenings: Shortlist candidates based on their qualifications and experience.

• Perform phone screenings: Conduct initial phone interviews with candidates to assess their skills and experience.

• Update and maintain the recruitment database: Ensure accurate records of candidates and their progress in the hiring pipeline.

• Organize candidate profiles: Keep candidate information organized and easily accessible.

• Schedule and coordinate interviews: Arrange interviews between candidates and hiring managers

Key Administrative Responsibilities

• Office Management & Support: Maintaining office efficiency by managing front desk operations, handling mail, organizing, cleaning, and ordering office supplies/pantry.
• Scheduling & Coordination: Managing executive calendars, scheduling meetings, setting up video conferences, and booking meeting rooms.
• Communication: Answering phone calls, responding to emails, and directing inquiries to appropriate personnel.
• Document Management: Preparing reports, drafting documents, taking meeting minutes, and maintaining physical or digital filing systems.
• Financial & Administrative Tasks: Assisting with basic bookkeeping, invoice processing, expense reporting, petty cash management, and payroll support.
• Human Resources & Logistics: Assisting with employee onboarding

Company Overview / Employee Value Proposition

We are a Chartered Accounting Firm established since 1973 and have a very good client base. Our clients are from a wide range of industries, from manufacturers, diamond and jewelry wholesalers, shipping, merchants, investment holding companies, biotech companies, oil and bio fuel, coffee bean suppliers, chains of restaurants and cafes, finance companies and fund managers, IT hardware and software, construction and engineering, paper processing companies etc. both local and international. We also provide financial due diligence services in addition to audits.

Job Summary

Provide administrative and secretarial support to the audit team while coordinating client communications and managing document control to ensure smooth audit operations.

Responsibilities

• Prepare and organize audit documents to support the audit team’s workflow and ensure timely completion of audit tasks
• Communicate clearly with clients to collect and clarify information needed for accurate management accounts
• Organize, file, and maintain audit-related records to ensure document accuracy and easy retrieval
• Coordinate courier services to deliver and receive audit documents promptly, supporting audit deadlines
• Perform additional administrative tasks assigned by management to enhance team productivity and audit efficiency

Required competencies and certifications

• Communicate effectively in spoken and written English to interact with clients and audit team members
• Use Microsoft Word, Excel, and PDF software proficiently to prepare, edit, and manage audit documents

Preferred competencies and qualifications

• Apply at least 1 year of experience in an accounting office environment to handle audit-related administrative tasks efficiently
• Demonstrate a pleasant and cheerful disposition with strong interpersonal skills to build positive relationships with clients and team members

If you are a team player and meet the requirements of the above position, please email a detailed resume, stating your current and expected salary to:

hr@jcpartners.com.sg

All application will be in strict confidence. We regret that only short-listed candidates will be notified.