Total 925 Senior Executive admin job vacancies

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

This position offers the opportunity to be involved in various aspects of office operations, providing valuable exposure and learning across different functions supporting the smooth day-to-day running of the office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

We are seeking a passionate and energetic Admin Executive to join our young and vibrant team. 

You will will be working in a light-hearted environment with the support of the colleagues around you. We inject fun into our working culture yet ensure we always deliver results!

Responsibilities:

• Arrange servicing appointments.

• Create Work Orders in System.

• Maintain records of the work orders.

• Issue Delivery Orders.

• Arrange standby roster for the technicians.

• Invoicing for clients.

Qualifications:

• Fresh Graduates are welcome to apply.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Job Description

We are looking for a detail-oriented Administrative Executive to support daily operations in an employment agency. The role involves managing customer enquiries, coordinating placement processes, and ensuring compliance with regulatory requirements.

Key Responsibilities

• Handle customer enquiries and manage the end-to-end placement process

• Assess employers’ requirements and recommend suitable candidates

• Conduct interviews and prepare candidate profiles and documentation

• Arrange and coordinate interviews between employers and candidates

• Process Work Permit applications, issuance, renewal, and cancellation using MOM WP Online

• Coordinate required appointments such as medical check-ups and biometric registration

• Maintain accurate records and ensure proper documentation

• Provide after-sales support and handle feedback or disputes professionally

• Ensure compliance with all applicable regulatory and licensing requirements

• Perform general administrative duties as assigned

Requirements

• Diploma or equivalent qualification and CEI certified

• Relevant experience in administrative or customer service roles preferred

• Familiarity with Work Permit processes and related systems is an advantage

• Ability to manage tasks independently and handle multiple cases

• Good communication and interpersonal skills

• Proficient in Microsoft Office applications

1) Providing administrative support for the company across our 3 arms: Production, Education and Corporate

2) Providing general support in logistical matters to serve the needs and requirements of the company and our clients

3) Preparing and issuing invoices, contracts, quotations, receipts and general paperwork

4) Managing office calendar across our 3 arms: Production, Education and Corporate

5) Using google drive effectively to manage records and storage of data and information

6) General office duties

Company Overview

The organization is a Singapore‑headquartered regional company operating within the Asia‑Pacific (APAC) region, with business activities spanning multiple countries across Southeast Asia, the Indian sub‑continent, and selected international markets.

It specialises in providing products, services, and solutions for regulated industries, including healthcare, life sciences, research, and industrial sectors. The company works closely with international partners and regional stakeholders, and operates within a structured, compliance‑driven corporate environment.

Job Summary

We are looking for a detail‑oriented and hands‑on Temp HR & Admin Executive to support human resources and office administration functions on a short‑term basis. This role will play a key part in supporting an office relocation project, HR records digitalisation, and general HR and admin operations within a structured corporate environment.

Working Location: West, Singapore
Working Hours: Monday - Friday

Job Responsibilities:

Office Relocation Support

• Coordinate and support logistics related to office relocation, including packing, inventory tracking, and documentation
• Liaise with internal stakeholders and external vendors (e.g. movers, contractors) to ensure smooth and timely execution of relocation activities
• Track progress, provide updates, and escalate issues or delays when required

HR Administration & Digitalisation

• Scan and digitise hard‑copy employee personnel files into electronic format
• Update and maintain employee records accurately in the HR Information System (HRIS)
• Ensure proper organisation and confidentiality of HR documents

Learning & Development Support

• Assist in sourcing suitable training courses and vendors
• Support registration, coordination, and payment processing for training programmes
• Maintain training records and documentation

Employee Engagement & Office Admin

• Assist in coordinating employee engagement activities and internal initiatives
• Provide general office administration support, including ad‑hoc tasks as assigned

Requirements

• Diploma or above in Human Resources, Business Administration, or a related field
• Prior experience in HR administration, office administration, or coordination roles preferred
• Comfortable handling documentation, scanning, and data entry tasks
• Basic experience with HR systems (HRIS) and Microsoft Office (Word, Excel)
• Strong organisational skills and attention to detail
• Good communication and interpersonal skills
• Ability to work independently and meet deadlines in a fast‑paced environment