Role Overview
The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.
Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.
Key Responsibilities
Executive Support
• Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements
• Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making
• Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention
• Prepare briefing materials, reports, and presentations for meetings and business engagements
• Handle confidential and sensitive information with a high degree of discretion
Communication & Correspondence
• Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD
• Ensure consistency, professionalism, and alignment in all written and verbal communications
• Act as a communication bridge between the MD and internal and external stakeholders
Meeting & Event Management
• Organise and coordinate meetings, including agenda preparation, logistics, and follow ups
• Take minutes and track action items to ensure timely completion
• Support planning and execution of leadership meetings, business reviews, and selected company events
Healthcare & Governance Support
• Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings
• Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required
• Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion
Project & Business Support
• Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates
• Conduct basic research and information collation to support MD level discussions and decision making
• Assist in monitoring key initiatives and ensuring alignment with organisational priorities
Stakeholder Management
• Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams
• Facilitate smooth communication and coordination across departments
• Support engagements with external parties, including business partners, vendors, and senior visitors
Requirements
• Degree or Diploma in Business Administration or related discipline
• Minimum 4 years of experience supporting senior executives (C suite preferred)
• Experience in a regulated or professional services environment; healthcare experience is an advantage
• Strong written and verbal communication skills, with the ability to draft professional correspondence independently
• Highly organised with strong attention to detail and ability to multitask
• Strong judgement and ability to handle sensitive or ambiguous situations independently
• Proactive, resourceful, and able to work independently in a fast paced environment
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
We regret that only shortlisted candidates will be notified.
