Total 2,179 admin assistant job vacancies in Administrative / Clerical category

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

Office Operations & Facilities:

• Manage overall office operations and administrative functions
• Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization
• Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements
• Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution
• Manage office facilities, maintenance, repairs, and workplace safety compliance
• Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.)
• Monitor and control office operating budget and expenses

HR Operations:

• Support HR operational processes including onboarding and offboarding
• Manage employee records, documentation, and HR filing systems
• Coordinate HR administration such as letters, confirmations, and internal HR updates
• Assist in attendance tracking, leave administration, and payroll input support (if applicable)
• Ensure HR policies and procedures are properly implemented in daily operations
• Support employee engagement activities and internal communications

General:

• Ensure compliance with company policies and regulatory requirements
• Drive continuous improvement in office and HR operational efficiency
• Act as key liaison between management, employees, and external service providers

• Proven experience in office operations and HR administration (senior level)
• Strong experience in managing office agreements, utilities, and vendor contracts
• Good understanding of HR operations and employment practices
• Strong organizational, leadership, and multitasking skills
• Financial awareness for budgeting and cost control
• Strong communication and stakeholder management skills

As the Senior Personal Assistant/ Executive Assistant to the Managing Director, Clients & Markets, you will go beyond traditional administration to become a trusted partner, proactively managing priorities, anticipating needs and driving outcomes.

This is a fast-paced, high-profile role reporting into the Managing Director, with broad stakeholder exposure across Australia and APAC, where your ability to stay organised, communicate clearly and execute with precision will be critical.

Key Responsibilities

• Executive Support: Manage diaries, emails, travel and leadership requirements with a strong focus on prioritisation and proactive delivery
• Meetings & Coordination: Prepare agendas and materials in advance, and ensure follow-ups, actions and communications are delivered within 24 hours
• Client Engagement: Support national client programs, track key metrics and prepare reporting for leadership
• Collaboration: Partner with Service Line and Geographic Leaders to coordinate activity and drive best practice
• Strategic Support: Assist with projects, stakeholder engagement and initiatives that support business growth

• Manage offices matters and keep main office and remote office running smoothly.
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Produce travel itineraries for staff’s requirement and employee events.
• Manages correspondence by answering emails and sorting mail.
• Assists in planning and arranging events, including organizing catering.
• Handles office expenses and billing cycles
• Manages reception area and looks after visitors.
• Answers phone calls and transfers them as necessary.
• Drafts, formats, and prints relevant documents.
• Photocopies and files appropriate documents as needed.
• Cope with contract reviewing and annual internal/external audits.
• Maintains stock & office equipment lists and orders office supplies as needed.
• Manages staff expense requests.
• Interacts with management team and carries out their requests.
• Creates agendas and takes meeting notes.
• Assists in purchase orders and invoicing.
• Liaise with function team in the region and HQ for tasks implementation.
• Manages outgoing post and records data on special deliveries.
• Adhoc, flexible to face any contingency plan and activity organized.
• Attention to details, ownership, strong prioritization and organizational skills.
• Ability to work without supervision, excellent time management, multitasking and presentation skills.
• Exceptional communication, customer service and technical skills
• Proficiency in Microsoft Office Programs.
• Strong record keeping skills.

Office Management

• Managing office correspondence, including exercising initiative in responding to day to day emails/office requests independently.
• Being a point of contact for visitors (organising hotels and ground transportation)
• Managing security clearance for visitors and ensuring the necessary processes are followed.
• Responding to email enquiries, resolving where possible and re-directing where necessary.
• Managing the room booking process and ensuring meeting rooms are well functioning including reporting any technical faults to IT.
• Processing and managing any catering requests, courier services and stationary orders ensuring necessary approval is obtained, and budget is tracked.
• Liaising with site management regarding office space, health and safety etc.
• Managing the day-to-day office duties such as, health and safety checks, notice boards, tea point areas are well stocked, meeting rooms are clean and tidy ready for next meeting.
• Office Management tasks as required, including facilities request; to be a point of contact for facilities issues for staff and resolving in a timely manner.
• Maintain the office condition and arrange the necessary repairs.
• Managing office contracts; sourcing new suppliers, managing office budget.
• Recording and processing expense claim.
• Manage relationship with vendors, processing invoices, raising PR’s,.
• Planning multi-trip travel itineraries, and co-ordinating business travel and accommodation.
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning.
• Produce travel itineraries for staff’s requirement and employee events.
• Assists in planning and arranging events, including organizing catering.
• Handles office expenses and billing cycles
• Cope with contract reviewing and annual internal/external audits.
• Maintains stock & office equipment lists and orders office supplies as needed.
• Assists in purchase orders and invoicing.
• Liaise with function team in the region and HQ for tasks implementation.
• Ability to work without supervision, excellent time management, multitasking and presentation skills.
• Exceptional communication, customer service and technical skills
• Proficiency in Microsoft Office Programs.
• Strong record keeping skills.

• Mengembangkan dan mengelola konten digital kreatif untuk kebutuhan branding dan pemasaran perusahaan.
• Mendesain materi visual seperti poster, banner, feed media sosial, dan kebutuhan promosi lainnya.
• Membuat konsep kreatif untuk campaign digital dan media sosial.
• Mengelola website dan media sosial perusahaan agar tetap aktif dan menarik.
• Bekerja sama dengan tim untuk menghasilkan strategi pemasaran digital yang efektif.
• Melakukan editing foto dan video untuk kebutuhan promosi perusahaan.
• Memastikan seluruh hasil desain sesuai dengan identitas brand perusahaan.

• Sydney or Melbourne 
• Fixed term contract 
• Uplift governance for our People & Change committee  

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support more than two million members, with around $100 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

We are looking for a Senior Assistant Company Secretary to join our Secretariat team, reporting to Rest's Company Secretary you role will be to drive the strategic development and execution of initiatives that enhance governance and accountability. You will manage the day-to-day execution of high-quality secretariat services for a portfolio of board committees ensuring that they meet relevant regulatory and legal obligations.  

Enhance Governance and Accountability Framework

• Advise on and enhance the governance and accountability framework in collaboration with the General Manager
• Manage, maintain and enhance the delegations framework and relevant governance policies (Board Governance Policy, Fit and Proper Policy, Conflicts Management Policy, and Gifts and Benefits Policy)
• Monitor regulatory and legislative developments, advising on implementation strategies for required changes
• Provide technical advice, briefings and expertise on governance, accountability and emerging risks

Manage Board Committee Operations

• Manage the end-to-end operations of a portfolio of Board Committees, collaborating with relevant Chairs to promote effective and transparent operation
• Encourage timely implementation of committee decisions

Drive Governance Culture and Compliance

• Influence a robust and proactive governance and accountability culture through decision-making processes and strategic input
• Support the organisation in fulfilling its governance and accountability obligations
• Support the General Manager in driving continuous improvement in the management of statutory and compliance obligations

Provide Strategic Governance Advisory Support

• Build and foster trusted working relationships with senior management and directors
• Provide timely, commercially pragmatic governance and accountability advice across the organisation
• Maintain networks with peer Company Secretary Offices to share insights and best practice

Note: This role requires in-person interview in Bangalore location.

Title: Uipath System Engineer

Location: Bangalore

Salary: 7LPA

• UiPath Administrator and maintain RPA platforms (UiPath Orchestrator, Etc)
• Handle user access management, roles, and permissions
• Troubleshoot bot failures and coordinate with development, Project and Support teams for issue resolution
• Ensure high availability of RPA infrastructure and services
• Maintain system health checks, alerts, and reporting dashboards
• Support scheduling and workload balancing of bots
• Assist in environment setup, upgrades, patches, and configurations
• Document support procedures, runbooks, and system changes
• Work closely with infrastructure, security, SAP Teams and other business teams Etc.