Total 5,203 Administrative / Clerical job vacancies

Personal Assistant Duties

• Provide direct administrative and personal support to the Director/Management.

• Manage schedules, appointments, meetings, and travel arrangements.

• Handle confidential documents and sensitive information with discretion.

• Assist with personal errands and ad-hoc tasks when required.

• Prepare reports, presentations, and meeting materials.

Administrative Duties

• Manage office administration and ensure smooth dailyoperations.

• Handle correspondence, emails, and phone callsprofessionally.

• Maintain proper filing systems (physical and digital).

• Coordinate meetings, take minutes, and follow up on action items.

• Support company events, travel bookings, and logistics.

• Other ad-hoc duties whenever required

Requirements

• Diploma/Degree in Business Administration or related field(preferred).

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative role.

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and work independently.

• High level of professionalism, discretion, and attention to detail.

• Fluent in English and Mandarin to facilitate communication with counterparts in China.

HR & Admin Manager

Key Responsibilities

Recruitment &Talent Acquisition

• Manage the end-to-end hiring process, including job postings, candidate sourcing, interviews, and offer management
• Partner with hiring managers to understand staffing needs across engineering, production, and corporate functions
• Build and maintain talent pipelines to support ongoing hiring needs

Payroll &Compliance

• Oversee monthly payroll processing, ensuring accuracy and compliance with Singapore regulations (MOM, CPF, statutory requirements)
• Maintain proper employee records and HR documentation
• Ensure compliance with local labour laws and keep policies up to date

Learning &Development

• Identify training needs and coordinate relevant development programmes
• Support onboarding to ensure new hires are integrated effectively, particularly in production environments
• Leverage available government support schemes (e.g. SkillsFuture, WSQ) where appropriate

Employee Relations

• Act as the main HR point of contact for employee queries and workplace matters
• Support managers in performance management, disciplinary actions, and conflict resolution
• Promote a fair, respectful, and consistent workplace environment

HR Operations &Systems

• Implement and manage HR systems and processes to support a growing organisation
• Track and report key HR metrics such as headcount, attrition, and hiring progress
• Continuously improve HR processes to balance efficiency with control

Administration

• Oversee general office administration and ensure smooth day-to-day operations
• Support workplace, facilities, and basic operational needs where required

Requirements

• Degree in Human Resource Management, Business Administration, or related field
• Minimum 8–10 years of HR generalist experience, preferably in manufacturing or industrial environments
• Strong knowledge of Singapore employment regulations, including MOM and CPF requirements
• Comfortable in a hands-on role with both operational and administrative responsibilities
• Good interpersonal skills with the ability to work effectively across all levels of the organisation
• Experience with HR systems and basic HR data reporting

Preferred Experience

• Background in electronics, precision engineering, or similar manufacturing environments
• Familiarity with government training schemes (e.g. SkillsFuture, WSQ)
• Experience setting up or improving HR processes in a growing company

• Well Established Landscape Company
• Salary range: $2000 - $2500
• Working location: Chinese Garden
• Working hours: Mon - Fri (9:00am - 6:00pm), Sat (9:00am - 1:00pm)

Job Scope

• Handle daily admin duties (filing, scheduling, purchase orders, site coordination)
• Manage HR tasks (recruitment, onboarding, attendance, payroll, workers’ records)
• Process work permits / documentation for foreign workers (if applicable)
• Liaise with site supervisors and workers for manpower arrangements
• Prepare invoices, quotations, and monitor payments from clients
• Track expenses, petty cash, and basic accounting records
• Assist in budgeting and cost tracking for landscaping projects
• Coordinate with suppliers for materials (plants, tools, equipment)
• Maintain proper documentation for projects and contracts
• Support overall office and operations to ensure smooth workflow

Requirement

• Minimum Diploma in Business Administration / Human Resource Management
• Basic knowledge of the Employment Act and document management is advantageous.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

About Us

At HYPE, we’re not a commercial gym — we’re a results-driven, premium personal training environment focused on body transformation, performance, and long-term lifestyle change.

We work with busy professionals, high performers, and serious clients who expect structure, accountability, and elite-level coaching.

As we continue to scale, we’re looking for a Fitness Manager / Senior Personal Trainer to lead from the front — coaching clients, mentoring trainers, and driving overall training standards.

⸻

The Role

This is a hybrid leadership + coaching role.

You’ll be responsible for:

•⁠ ⁠Delivering high-level personal training sessions (body recomposition, fat loss, performance)

•⁠ ⁠Managing and improving client results across the floor

•⁠ ⁠Setting the standard of coaching, professionalism, and energy

•⁠ ⁠Supporting junior trainers with programming, technique, and client management

•⁠ ⁠Driving retention, upsells, and overall client experience

This is not a “manager behind a desk” role — you are expected to coach at a high level while leading the team.

⸻

Key Responsibilities

1.⁠ ⁠Coaching Excellence

•⁠ ⁠Deliver 1:1 personal training sessions at a premium standard

•⁠ ⁠Design structured programs (strength, hypertrophy, fat loss, HYROX/performance)

•⁠ ⁠Provide ongoing nutrition and lifestyle guidance

•⁠ ⁠Track and drive measurable client results

⸻

2.⁠ ⁠Team Leadership

•⁠ ⁠Mentor and upskill trainers on:

* Programming principles

* Exercise execution

* Client communication

•⁠ ⁠Run internal workshops and coaching audits

•⁠ ⁠Ensure consistency in training standards across the team

⸻

3.⁠ ⁠Client Experience & Retention

•⁠ ⁠Build strong client relationships and accountability systems

•⁠ ⁠Identify opportunities for progression and upselling

•⁠ ⁠Handle high-value clients with professionalism and care

⸻

4.⁠ ⁠Business & Operations

•⁠ ⁠Support membership growth through referrals and lead conversion

•⁠ ⁠Maintain high standards of gym floor presentation

•⁠ ⁠Assist in developing systems for scalability (program templates, onboarding flows, etc.)

⸻

Who We’re Looking For

Must-Have

•⁠ ⁠3–5+ years of personal training experience

•⁠ ⁠Proven track record of client transformations

•⁠ ⁠Strong understanding of:

* Strength training & hypertrophy

* Fat loss & body recomposition

* Basic nutrition coaching

•⁠ ⁠Confident communicator with leadership presence

⸻

Nice to Have

•⁠ ⁠Experience with HYROX / hybrid training / endurance performance

•⁠ ⁠Experience mentoring or managing other trainers

•⁠ ⁠Background working in a premium PT environment

⸻

What Makes You a Fit

•⁠ ⁠You lead by example — you look the part and perform

•⁠ ⁠You care about results, not just sessions completed

•⁠ ⁠You’re structured, disciplined, and detail-oriented

•⁠ ⁠You want to grow into a leadership role within a high-performance environment

⸻

Compensation & Growth

•⁠ ⁠High earning potential (session-based + performance incentives)

•⁠ ⁠Opportunity for profit share / leadership bonuses

•⁠ ⁠Clear pathway into Head Coach / Fitness Director role

•⁠ ⁠Work with a team that values performance, standards, and progression

⸻

Why Join HYPE

•⁠ ⁠Premium client base (serious, committed individuals)

•⁠ ⁠Strong brand positioning (not a discount gym)

•⁠ ⁠High-performance culture with growth opportunities

•⁠ ⁠Be part of building one of Singapore’s leading PT environments

• Work Location - Thomson, Central Region
• Working Hours - Mon to Thurs 8.30am - 6pm, Fri 8.30am - 5.30pm
• Monthly Salary - up to $3160
• Govt Agency, 12 months contract

Job Scope:

• Create and manage cases in case management systems
• Assign cases to relevant partner agencies
• Upload referral documents and maintain case records
• Monitor long outstanding cases and follow up with agencies for updates
• Prepare and send official correspondence to clients
• Complete case closure procedures
• Liaise with technical teams to resolve system issues
• Extract and compile case data for reporting purposes

Requirements:

• Proficient in Microsoft Office applications –Excel, Word, Powerpoint

Interested candidates, kindly email your resume to: zuli.ng@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

What you'll do:

As an Administrative Assistant (12-Month Contract), you will play an integral part in ensuring the smooth day-to-day running of the business unit.

• Manage calendars, meetings, and schedules for bankers
• Arrange travel and handle logistics
• Process expense claims accurately and on time
• Support general office admin (supplies, workspace, equipment)
• Coordinate with IT for day-to-day tech support. Assist with seating plans, new joiners, and office moves
• Support visiting colleagues and handle ad-hoc tasks

What you bring:

The ideal candidate for the Administrative Assistant (12-Month Contract) position brings proven experience supporting busy teams within fast-paced corporate settings—ideally within private banking or wealth management sectors.

• 3 to 5 years of experienced in Private bank, wealth management is preferred
• Strong organizational and problem-solving skills and ability to multi-task
• Proactive and motivated personality with attention to detail
• Team player with the ability to use own initiative and to prioritize
• Excellent written and verbal communication and interpersonal skills
• Good judgment of appropriate conduct
• Attention to accuracy and detail
• Ability to meet tight deadlines and to work under pressure
• Demonstrate initiative, versatility and flexibility
• Proficiency in Microsoft Office, Teams, Outlook

What sets this company apart:

Join a globally recognised financial institution with a strong reputation and supportive environment, offering great exposure within the industry.

What's next:

Apply today by clicking on the link provided; we look forward to receiving your application.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R25132560 Madiha Binti Md Ridza

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Employment Type: 12 months Contract (Renewable)

Location: Woodlands & Bendemeer (required to travel between sites)

Working Hours: Regular Office Hours

Roles and Responsibilities:

• Deliver a range of People Services and Program from various People Organization function such as (but not limited to), interview co-ordination, onboarding of new hires, contract administration related activities, manage, track and generate reporting on government claims, etc.
• Respond to customer requests and inquiries. Utilize the knowledge base or research or troubleshoot request as needed to provide answers and clarifications to improve first call resolution.
• Refer to the SOP to manage and maintain personnel and organizational records. Manage HR records & filing.

Requirements:

• Obtained at least a diploma. Bachelors degree or equivalent experience preferred.
• Good writing and communication skills and the ability to communicate with team members and management at all levels in the company.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

**Interested candidates, kindly email updated resume to xiaoyee@wanco-manpower.com with Subject of "HR Admin", thank you.

Salary: $2580

Duration: 1 year

Working Days & Hours: Monday to Friday office hrs

Location: Jurong East

Job Description:

• Administer day‑to‑day operations of grants, including processing of applications, variations, candidate onboarding and claims.
• Review submitted documentation for completeness and compliance; identify discrepancies and follow up with employers or partners
• Maintain accurate, audit‑ready records in accordance with programme and organisational requirements
• Update internal database and prepare reports.
• Any other ad-hoc duties assigned.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• 1 year of experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Be at the heart of operations in a dynamic environment where organization, precision, and initiative make a real impact. This role offers the opportunity to support leadership, drive administrative excellence, and contribute to meaningful projects and events.

Key Responsibilities

• Manage and coordinate day-to-day administrative and office operations
• Develop and streamline office processes, systems, and workflows
• Act as a key point of contact for internal and external stakeholders
• Prepare and review reports, correspondence, and presentation materials
• Support budgeting processes, track expenditures, and reconcile financial records
• Coordinate meetings, appointments, and travel arrangements seamlessly
• Organize events such as seminars, conferences, and corporate functions
• Oversee documentation, editing, and proofreading for accuracy and quality
• Compile, analyze, and summarize data for reporting purposes
• Supervise and guide support staff where required
• Handle enquiries, manage communications, and ensure smooth information flow

Requirements

• Diploma qualification with at least 3 years of relevant experience
• Strong communication and interpersonal skills
• Meticulous, organized, and comfortable working with data and figures
• Proficient in Microsoft Office applications

Interested applicants, please send your updated resume to leonleong@recruitexpress.com.sg (Subject: Executive Assistant - Leon)

Leon Leong De Cong
EA Personnel No: R1551708
Recruit Express Pte Ltd
EA License No: 99C4599

Job Responsibilities

1. Provide secretarial and administrative support to the Executive Vice President, including calendar management, meeting coordination, travel arrangements, visitor reception, and follow-up on key matters.
2. Assist the Executive Vice President in drafting, translating, compiling, reviewing, and polishing emails, official correspondence, reports, speeches, meeting materials, and other written documents in Chinese, French, and English.
3. Support the Executive Vice President in internal and external communication and coordination to ensure management instructions are accurately conveyed and effectively implemented.
4. Organize and coordinate senior management meetings and other important meetings, including pre-meeting preparation, agenda arrangement, minute-taking, preparation of meeting notes, and post-meeting follow-up.
5. Classify, organize, monitor, and follow up on tasks assigned by the Executive Vice President, ensuring timely progress updates and proper closure of action items.
6. Communicate instructions, assignments, and work requirements from the Executive Vice President to the management team and department heads, and coordinate with relevant parties to facilitate execution.
7. Assist the Executive Vice President in consolidating key business information, management updates, and project progress, summarizing critical points to support management review and decision-making.
8. Coordinate domestic and international business travel arrangements and, when required, accompany the Executive Vice President on global business trips, providing itinerary coordination, interpretation, and on-site support.
9. Be responsible for the organization, safekeeping, circulation, and filing of confidential and sensitive documents as well as important management materials, while strictly observing confidentiality requirements.
10. Properly handle ad hoc, urgent, and highly sensitive matters to ensure the efficient, orderly, and professional operation of the Executive Vice President’s office.
11. Perform other related duties as may be assigned by the Executive Vice President from time to time.

Job Requirements

1. Bachelor’s degree or above, preferably in Administrative Management, International Business, Business Administration, Human Resources, or related disciplines.
2. Proficiency in spoken and written Chinese, English, and French is required, with the ability to use all three languages effectively for communication, coordination, translation, meeting support, and document handling in a multilingual business environment. A DALF C1 or C2 French language certificate is required.
3. At least 10 years of relevant working experience, preferably in administrative support, personal assistant, executive assistant, or HR-related roles. Experience in supporting senior executives or management will be an advantage.
4. Experience in cross-cultural working environments, international operations, or overseas project coordination will be an advantage.
5. Willingness to travel internationally and to be deployed overseas, including Africa, based on business needs, is required.
6. Strong business writing, meeting minute-taking, translation, communication, and coordination skills.
7. Mature judgment, strong execution ability, and the ability to work independently in a fast-paced and demanding environment.
8. High level of professionalism, confidentiality, responsibility, and attention to detail.

Contract Period:

• 1 June 2026 to 31 May 2027

Deployment:

• Mon to Fri: 7.30 am to 5.00 pm (inclusive 1 hr lunch break)
• Service not required on Sat, Sun and PH's

Scope:

1. Provide pleasant and attentive services to members of public stakeholders and members of school, i.e. parents, students etc with their enquiries and requests.
2. Provide timely, accurate and clear communication – both written and verbal – to members of public stakeholders and members of school, i.e. screen and direct calls, take and relay messages, provide required information for inquiries.
3. Attend to sick or injured students who report to the General Office (GO), and notify relevant staff as well as maintain records of sick bay usage. Knowledge of First Aid is preferred.
4. Support the GO staff with administration and operational matters, e.g. organize and sort mails, receive deliveries, assist with recording students’ late coming, checking the completeness of forms submitted to the GO.
5. Keep proper records of keys and lockers issued.
6. Keep proper records of lost and found items.
7. Monitor and replenish the First Aid inventory.

Responsibilities:

• Perform general clerical duties including photocopying, mailing, and filing.
• It is required to have basic knowledge of HR and finance.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing systems.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Assist in the preparation of regularly scheduled reports.
• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls.
• Receive, sort, and distribute the mail.
• The proficiency in Chinese language is required as the position involves communicating with clients/customers/business partners
• Candidates with strong PowerPoint or Keynote skills will be given priority for employment.

Job Description

• Manage full set of accounts, including Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL).

• Handle daily accounting operations: data entry, invoice processing, filing, and payment/remittance arrangements.

• Oversee and control company AP and AR processes to ensure accuracy and timeliness.

• Reconcile bank statements and other financial accounts regularly.

• Prepare monthly financial statements, analysis reports, and relevant schedules.

• Responsible for month-end closing and ensuring timely financial reporting.

• Prepare and submit GST returns on a quarterly basis.

• Prepare annual budgets and quarterly forecasts in coordination with management.

• Submit Order Approvals (OA) for all company transactions.

• Handle progress claims and coordinate closely with the Project Team to ensure timely payments and resolve billing discrepancies.

• Ensure adherence to internal controls, company policies, and relevant accounting regulations.

• Liaise with auditors, tax agents, and regulatory authorities as needed.

• Prepare required audit schedules and reports for annual audits and tax submissions.

• Assist other departments with financial input during strategic planning and decision-making processes.

• Perform any other ad hoc duties as assigned.
  

Requirements

• Candidate must possess at least a Diploma / Advanced / Higher / Graduate Diploma in Finance, Accountancy, Banking, or a related field

• Minimum 1–2 years of relevant working experience in general or cost accounting

• Preferably at the Junior Executive level specializing in Finance – General or Cost Accounting

• Must be able to read and write in Chinese to effectively communicate with the HQ accounting team (Chinese-speaking)